Park and Recreation Board

 

The Ellettsville Parks and Recreation Board met on Wednesday, April 10, 2002 at the Ellettsville Town Hall.

 

Members present were Darlyne Sowder, President, Edwin Macatangay, Vice President, Patrick Stoffers, L. D. Axsom, and Art Moynihan, Secretary.

 

Regrets: none

 

Guests: David Sorokoty - Town Board President Deborah Hudson, Town Administrative Assistant

 

Darlyne Sowder, President, called the meeting to order at 7:00 p.m.

 

Minutes

 

Art Moynihan motioned to accept the March 5, 2002 minutes. L. D. Axsom seconded the motion. Motion carried 4-0. Edwin Macatangay abstained.

 

Public Comments None

 

Old Business

 

Skate Park

The Board discussed options for insurance and the Indiana legislation relating to extreme sports. The May Agency provided various insurance quotations for the Board’s consideration.  It appears that with appropriate signage and proper maintenance, the Skate Park can be open to the public without the need for supervision. It is the Board’s preference to secure insurance, signage, and a maintenance review plan that will meet legislated criteria such that supervision is not required. The Board discussed hours of operation, and as there is no current plan to provide lighting for the skate park area, 8:00am to dusk was agreed, by consensus, as the hours of operation. The Board discussed the general content for signs to include time of operation, no use in inclement weather, no bikes or scooters, etc. Deborah Hudson offered to secure insurance, arrange for a meeting with the Risk Management team from the insurance companies to determine the proper signs and maintenance checks and documentation, and to help develop necessary signs. Darlyne and Art agreed to join the meeting with the insurance companies subject to their availability.  Equipment secured by the skate park volunteer group can be returned to them via Kathy Cerajeski for their disposal, as it will be the responsibility of skaters to provide their own equipment. Darlyne agreed to contact Kathy and arrange for the return of the equipment. The Board, by consensus, agreed that the Skate Park can be opened to the public when the insurance, signage, and maintenance inspections are all completed.

 

Art Moynihan motioned to purchase the Liability policy quoted by United National Insurance Co. for $1,250.00 from fund account 342. Patrick Stoffers seconded the motion. Motion carried 5-0.

 

Edwin Macatangay motioned to purchase the Medical Payments policy quoted by Continental Assurance Company for $750.00 from fund account 27. L. D. Axson seconded the motion. Motion carried 4-1. Art Moynihan was the nay vote.

 

Art Moynihan motioned to use fund account 26 for the purchase of necessary signage and solar lighting to illuminate the signs at night.  Patrick Stoffers seconded the motion. Motion carried 5-0.

 

Art Moynihan motioned to return all equipment to Kathy Cerajeski as the leader of the voluntary skate park group and allow them to determine usable equipment and disburse to whomever they want.  Edwin Macatangay seconded the motion. Motion carried 5-0.

 

Well Site Woodland Park

The Board held a special meeting at the Well Site on April 7th with Cathy Meyer of the Monroe County Parks Department to gain her perspective and suggestions for this park area. L. D. Axsom shared with the Board that there may be some confusion as to the legal boundaries of the park property. L. D. walked off the park area and believes that a neighboring farm may have encroached the property line.

 

Darlyne suggested to the Board that a “name the park” contest would draw attention to the park and perhaps aid in community involvement. She suggests a grand prize via donation. By consensus, the Board agreed to a “name the park” contest. The Board will select the best name submitted. Art agreed to contact MC Sports to see if they are willing to donate a sleeping bag, backpack, or other items relating to outdoor activities.

 

Darlyne reported that there is a continued discrepancy in the area of land defined as the Well Site +/- 20 acres. Five acres are not accounted for in the legal descriptions, and it appears that proper resolution needs to be determined by a “stake” survey. Two appraisal bids have been received, but the prices are quite varied so it is not certain that the services offered by the two appraisers are like kind. The town council will pay for the appraisal so this appraisal will be up to their approval and subsequent vote. Darlyne will contact the appraisal firms bidding to verify services and an appropriate “stake” survey and provide the information to the town council for its April 22nd meeting.

 

Plans have been made via Jim Rubush, Assistant School Superintendent, via Dave Sorokoty, to work at the park. Teachers will supervise the students. At this time, it appears the general clean up of the park area is the work they can do. Darlyne asked Dave if someone had inspected and closed the wells as of yet. Dave was not certain this was done yet, but will follow-up on the matter. L. D. Axsom feels the fencing; particularly the old barbed wire fence that is down should be removed before students work in the park. The “stake” survey will need to be completed before being able to identify what fencing can be removed. Dave mentioned that Gail Booth, a Boy Scout Leader, was looking for projects for eagle scouts and suggested that Darlyne contact him.

 

Main Street Forestry Committee Report

Edwin reported that there are no reports or updates of this committee as of this date.

 

Five-Year Master Plan

Darlyne shared copies of the planning guidelines for Five Year Parks and Recreation Master Plans as provided by the Indiana Department of Natural Resources, Division of Outdoor Recreation 1999. Darlyne suggests the Board review and become familiar with the requirements of this guideline, as it is necessary to follow this format to qualify for state grants. We will discuss the document in more detail at our next meeting.

 

New Business None

 

Other

 

The next meeting of the Parks Board will be 7:00 p.m., Wednesday, May 8, 2002 at the Town Hall.

 

Adjournment

 

Art Moynihan made a motion to adjourn the meeting. Patrick Stoffers seconded the motion. Motion passed 5-0 and the meeting adjourned at 8:52 p.m.

 

 

 

_________________________                      _____________________________

Darlyne Sowder, President                               Edwin Macatangay, Vice President

 

 

_________________________                      _____________________________

L. D Axsom                                                     Patrick Stoffers

 

 

_________________________

Art Moynihan, Secretary