Roll Call: Patrick Stoffers asked for roll call of the Council Members. Members present were Patrick Stoffers, President; David Drake, Vice-President; Phillip Rogers, Lisa Creech and William Evans. Also present were Sandra Hash, Clerk-Treasurer; Jeffrey York, Planning and Zoning Administrator; Mike Spencer, Attorney and Rick Coppock, Town Engineer.
Approval of the meeting minutes for April 12th, 2004
Lisa Creech made a motion to approve the minutes for
Action to pay Accounts Payable Vouchers
Lisa Creech moved to pay the accounts payable vouchers. David Drake seconded. Motion carried.
Resolution 13-04 Transfer of Funds
Lisa Creech read the resolution in its entirety.
From: MVH-122 Group Health Insurance $215.00
To: MVH-123 Unemployment Insurance $215.00
William Evans made a motion to approve Resolution 13-04. Lisa Creech seconded. Motion carried.
Ordinances on Second
Ordinance 04-08 to amend Title XV of the
Jeffrey York explained this amendment will be a good addition to the previous ordinance which did not include any loading requirements or provisions for the disabled. The amendment also defines regulations for parking space dimensions, paved parking standards including lighting, off street parking and regulations for single and two-family residential parking. He pointed out that ancillary drives in subdivisions can be gravel unless specifically not allowed in the “Covenants and Restrictions” of the resident’s particular subdivision. Single and two-family residences not located in recorded subdivisions will be allowed to have gravel drives. A Driveway Permit with a fee will now be required for installation of all driveways, including new driveways and alteration of existing driveways. A fine schedule was established for violating the regulations of this ordinance.
Patrick Stoffers asked where people would go to pay for their driveway permits.
Jeffrey York said the fee will be $25 and should be paid at the Town Hall the same as building permits. He said when driveway permits are applied for they need to prepare a site plan which he will assist with and the drive must be constructed according to the requirements as set forth in this new amendment which includes being bound by landscaping.
Lisa Creech pointed out this ordinance will prevent parking on the lawns.
David Drake commended Jeff for his quick and thorough action on this parking issue. He stated this has been a big issue for the Town for a long time and Jeff has came up with a good solution to the problem.
David Drake made a motion to adopt Ordinance 04-08. Lisa Creech seconded. Motion carried.
Agreement for the purpose of Right-of-Entry by the Indiana Department
of Transportation onto Private Property located in
Jeffrey York explained this agreement will allow INDOT to enter the property
to construct a bridge on Hartstraight and
Lisa Creech thanked INDOT, Peggy Welch and Vi Simpson for making this possible.
Patrick Stoffers thanked Lisa Creech for all of her hard work to get the ball rolling on this issue as well.
Lisa Creech made a motion to approve the Agreement for the Right-of-Entry
by INDOT onto Private Property located in
Comments from Mike Spencer – Dana Harper
He addressed the issue of the Equal Employment Opportunity
Commission (EEOC) complaint filed by former Reserve Officer Dana Harper this
year. He explained Ms. Harper was an
Ellettsville Police Reserve Officer and became pregnant while still actively
participating on the force. After she informed
Another thing discussed within the Conciliation Agreement is that the town would maintain a policy of non-discrimination with respect to all employees concerning pregnancy. It is his position that the policy was in effect at the time this occurred. The Town is considering some changes in the Policy and he will fine tune it to make sure it complies with this Conciliation Agreement. He added it was not the Town’s intent or desire to discriminate against anyone on any basis. They will not do so in the future and from their perspective did not do so in the past, but in an effort to resolve this matter agreed to this conciliation agreement and Resolution.
Resolution 14-04 Approving the Conciliation Agreement with the EEOC
Patrick Stoffers read the resolution in its entirety. Lisa Creech made a motion to approve
Resolution 14-04 being that we will reinstate Ms. Harper and give her
credentials back dated
Jeffrey York said Geraldine McIntyre had called and requested a letter from the Town Council be written to the Senators, Representatives and the Governor in support of keeping Crane Naval Base operational.
Patrick Stoffers requested Jeff to draft the letter and he agreed.
Mike Spencer said there are procedures to follow to vacate streets.
Sandra Hash stated Don Cowden needs to come in and speak to Jeffrey York.
Rick Coppock wanted to give an update on Rule 13 concerning the storm water quality program required by IDEM. On May 3rd he will be submitting Part B about the characterization of the Town along with a map of the area which is our next step to meet the requirements set by IDEM. He explained Part B gives the characteristics of the Town as well as gives the details of what types of runoffs and components go in to the various tributaries of Jack’s Defeat Creek including a small portion that goes into the waters of McCormicks Creek. He said the Town is approximately 70% residential and rest is commercial and schools.
Sandra Hash stated the thank you poster (in the back of the room) was sent to the Town from a second grade class that Pat Stoffers, Phil Rogers, Jay Humphrey and she had visited recently to inform the children about local government during a question and answer session.
Patrick Stoffers thanked Sandra for her help in the mock Council meetings they held for fourth graders at the Town Hall today.
William Evans read a letter of appreciation sent to Commander Bill Benningfield of the Ellettsville Police Reserves regarding the professionalism of two of the Reserve Officers - Charles Jacobs and Jay Scott Ferguson. The letter explained during the weekend of March 26th her Brinks security alarm was activated accidentally by her dog and the Police were alerted. She wanted to express her thanks to these Officers for their polite and professional manner and apologized for taking up their valuable time with a false alarm. She added everyone usually lets someone know when things go wrong but not usually with things go right.
David Drake announced he will be moving on May 14th out of Ward 2nd and will officially resign from the Council effective the same date as required by State law since he will be leaving his elected ward position. He will have one more meeting left before his resignation is effective. He said he appreciated the opportunity he was given to represent the citizens on the Council for the last four years and thanked the voters who had re-elected him last November. He’s lived in Ellettsville for the past six years and plans to stay in the area.
Patrick Stoffers said he was sorry to see David resign and that he would be hard to replace. The Council agreed.
Patrick Stoffers asked for a motion to adjourn. William Evans made a motion to adjourn the meeting. Lisa Creech seconded. Motion carried. Meeting adjourned approximately at .