Roll Call: Members
present were Dan Swafford, President; David Drake,
Approval of the minutes
Swafford entertained a motion to approve the minutes for the Regular Meeting of
Action to Pay Accounts Payable Vouchers
David Drake made a motion we approve the Accounts Payable Vouchers. Brian Mobley seconded. Motion carried.
Open Bids for
Mike Spencer opened and announced the bids:
Dan Swafford asked what was included in the alternate quote. Mike Spencer explained the machine meets all specifications except paint color. Jim Ragle further explained a new red street sweeper could be purchased for $189,000 but the seller has a white demo with very few miles. The demo was listed at $182,000 but they would sell it for $176,550.
Mark Lekowitz, Jack Doheny Supplies, stated the demo has 25 hours
of use on it. The company received it December
2007. Both sweepers have the same
specifications, with the exception of the color, a diesel auxiliary engine and
both come with a full warranty. Jim
Ragle added this sweeper has the attachments that will help with the stormwater
cleaning regulations. The money will
come out of the Stormwater Fund; it will be leased for eight years. Jim Ragle advertised for bids and called
other companies but very few people sell this type of sweeper. This is a large company that is close and
they stock lots of parts. Mark Lekowitz
stated there was no warranty information specified but they do have parts
availability in stock. If there is a
chassis issue, the company will take it to a freightliner dealer in
Brian Mobley asked Sandra about the financing. Sandra explained funding will come out of the Stormwater Funds. Rick Coppock reviewed the budget and there is a balance of $34,000 with a $9,000 increase each month. The lease payment will be $26,000 a year for eight years (paid bi-annually); with the total interest being $28,599 paid over the eight year period. Dan Swafford asked if there is anything on the newer models compared to the demo that would benefit the Town in buying new? Mark Lekowitz answered the sweeper portion is identical but the chassis are different adding costs and possible maintenance items. Jim Ragle is fine with the demo.
David Drake made a motion we accept the bid for purchase from Doheny Supplies for the Elgin Street Sweeper at a price of $176,550. Phill Smith seconded. Roll call vote: Dan Swafford – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.
Ordinance on Second
Ordinance 08-02 to Terminate Dormant Funds
Sandra Hash stated there are five funds having zero balances and no activity in the last year or longer. These were “Specialty Funds” that were set up when certain money was received. The monies have all been expended. The funds are:
Fall Festival Build
Ellettsville Downtown Ordinance 00-12
DARE Ordinance 98-31
Cassady Electric Retainage Ordinance 02-17
David Drake made a motion we adopt Ordinance 08-02. Brian Mobley seconded. Motion carried.
Jim Ragle is requesting to raise an employee, Scott Bruce, to full pay status which has already been budgeted in the Salary Ordinance. Scott Bruce is already a full-time employee who has been with the Town for six months.
Phill Smith made a motion we bring Scott Bruce up to budgeted level. David Drake seconded. Motion carried.
Sandra Hash stated the Census work has been completed and mailed in. There were about 40 addresses deleted but close to 500 were added. The Clerk’s office has done their part to assure the addresses in Ellettsville were correct.
Dan Swafford was informed Frank Buczolich has suffered a stroke and heart attack. Our prayers go out to him. Frank Buczolich is in Cardiac Rehab.