The EllettsvilleParks and Recreation Board met on Monday, April 7th, 2003 at the EllettsvilleTown Hall. Members present were Darlyne Sowder - President, Edwin Macatangay - Vice
President, L.D. Axsom, Denise Knell and Jeff Frownfelter - Secretary.
Other people present during the meeting
included Dave Sorokoty, Town Council President and Rob Hunter.
Darlyne Sowder called the meeting to order at , Edwin Macatangay seconded the start of the
Edwin Macatangay motioned to accept the minutes
from the March 2003 Meeting, LD Axsom seconded the motion to accept. Motion
carried 5 - 0.
Open for Public Comment No
5-Year Master Plan;
A brief discussion of the Charrette that was
held by the BallState group. Denise, Jeff and Darlyne attended and
provided some input to the staff of BallState students. Darlyne presented a synopsis of the process and results. There
was not a focus on the 5-year master plan of the park systems but rather a
general approach to the town planning, especially Main Street and the downtown area. Of particular interest,
there was no mention of the WishingWellNaturePark. All who attended expressed some concern over the upcoming questionnaire
to be presented to the town. The Parks Board members want to make sure that
there is a fair and unbiased assessment of the needs of the town concerning the
parks facilities and general areas of recreation. Survey questions need to be
non-leading and non-suggestive in tone and content.
Rest room plans have not beenpresented as of the meeting onApril 7th. Without plans or a cost estimate,
the Parks Board can not move to make a decision. The board is expecting plans
and costs in the near future from Jim Ragle.
Other discussion of the SkatePark centered around two points--insurance and safety. The insurance for the SkatePark is due to expire at the end of the month.ISU/The May Agency is requesting a waiver be signed by all users of the SkatePark. This waiver will be a requirement and insurance would be pending on these
waivers according to the insurance company. There was some discussion of
whether the waivers were actually needed and how those could even be
distributed among the users.
The second issue is the state of safety concerning
the equipment of the SkatePark. There were some concerns of the durability
and general state of disrepair of the ramps and other pieces of equipment in
the Skate park.Denise Knellmade a motion to close the SkatePark until the safety and insurance issues could be resolved. No schedule or
deadlines to resolve the issues accompanied the closure proposal. The status of
the equipment could not be provided during the meeting in any documented
Edwin Macatangay seconded the motion to
temporarily close the SkatePark and the motion was approved 4 to 1 with Jeff
Frownfelter voting no.SkatePark was closed officially until the safety and
insurance matters could be resolved.
Other issues involved who is policing and
enforcing the posted rules of the SkatePark. Several members of the board have witnessed users not wearing safety
equipment. Officers have been called concerning minor disturbances. Bicycles
have been noted in the SkatePark, which is specificallly against the rules. The
SkatePark cannot remain closed when there is a plan in place to use grant money to
build nearby bathrooms.
Mulch and Parking were the main topics for the WishingWellNaturePark. The school program is in need of more mulch for the path from the school
to the WishingWellNaturePark. Several loads have been dumped for the path and at this time no more can
be dumped because of the grass seeding that has taken place. Edwin has been in
touch with Jim Rubush and Jim Ragle concerning the mulch.
The easement for access to the WishingWellNaturePark path is in the works and all but complete. The
legal issues are being worked out and should be resolved very soon. There will
be parking just off of Sycamore Street for the WishingWellNaturePark.Parking can occur in the grass until further improvements can be
attained. The Parks Board will look to the town, and specifically the Street
Department,for the improvements.
Monroe County Parks Department is still working
on obtaining the grant to create the two mile trail linking the WishingWellNaturePark toMonroeCounty's FlatwoodsPark.
The Boy Scouts have begun working on the park
beautification. Money in the amount of $500.00 was received from the VFW of the
community with another $200.00 funded through a township fund. The Town Street
Department will provide a truck to haul away the debris left over from the
cleanup. The Boy Scouts are expected to finish by early- to mid-May, certainly
in time for the Memorial Dayservice.
Town Council President Dave Sorokoty answered a
few questions concerning the budget in relation to the handout from Sandy Hash,
Clerk-Treasurer of Ellettsville. There is still some question concerning the
amount in the account for the Parks Board. Dave Sorokoty confirmed that the
Parks Board does control the money assigned to the Parks Board.Other questions concerned the meaning and
amount of encumbered funds and what happens to monies not spent during the year.
On a side note, the monies set aside and used for the five-year master plan did
not show up on the budget sheet handed out April 7th. Sandy Hash has been asked
to attend the next meeting of the Parks Board.
There was no new business this month.
The meeting was moved to adjourn by Edwin
Macatangay and seconded by Jeff Frownfelter. All members voted to adjourn;
meeting adjourned at .
Additional meeting concerning the SkatePark and all facilities concerning the park.
The meeting was held April 14th
Meeting was called to order at by Darlyne Sowder. Members present were
Darlyne Sowder - President, Edwin Macatangay - Vice President, L.D. Axsom,
Denise Knell and Jeff Frownfelter - Secretary.
Other people present during the meeting
included Jim Ragle, Street Commissioner of the Ellettsville Street Department.
Topics under discussion were the new Bathroom facility, Insurance for the park,
and safety of the SkatePark equipment.
The location of the new bathroom facility is to
be south of the SkatePark approximately 50 ft and generally centered to
the west of the current gravel parking lot. All materials for the walls and
floor will be concrete and block. Wood framing of the roof and a corregated
roofing material will finish the main building materials. The storage area of
the facility will be secured with limited access. Power and sewage had already
been discussed by Jim Ragle and the Robertsons will probably be used for the
main construction. There will be two stools and a sink on each side. With
plumbing included, the entire cost should amount to about $15,000. A motion to
build the SkatePark bathroms facility was presented by L.D. Axsom
and seconded by Jeff Frownfelter. The motion carried 5 to 0 in favor.
Safety of the SkatePark equipment.
Jim Ragle volunteered the Street Department to
make repairs to the facility. The repairs are to include some angle iron to the
edge of the ramps and, if necessary, new boards. Denise Knell motioned to
approve the repairs and Edwin Macatangay seconded the motion.The motion carried 5 to 0 in favor of the
The insurance company confirmed that it was not
necessary to obtaina waiverfrom the users of the SkatePark. A payment of $2025.00 per year was required to continue insurance. Jeff
Frownfelter motioned to approve the funds and that motion was seconded by
Denise Knell.The motion to approve the
funds was carried 5 to 0 in favor.
Edwin Macatangay motioned to adjourn the
meeting since all outstanding issues concerning the SkatePark and bathroom facilities was concluded. Denise Knell seconded the motion
and the meeting was adjourned with a vote of 5 to 0 in favor.