April 12, 1999
The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday, April 12, 1999. Members present were Michael Cornman, President, Donald Ashley, Gina Hawkins and Patrick Stoffers. Mr. Cornman called the meeting to order. Donald Ashley gave the prayer. Jim Arnold led the Pledge of Allegiance.
OPEN BIDS FOR ASPHALT AND AGGREGATES:
Mike Spencer opened the following bids.
Rogers Group, Inc.
For Bituminous Materials & Paving.
Bid is in proper form.
We agree to furnish the following items to the Town of Ellettsville.
5,000 Tons or less of hot asphalt mix, LV loaded
into Town Trucks, F.O.B. our plant
in Monroe County:
HAC Base #5, LV $23.50 Per Ton
HAC Binder #8, LV $24.00 Per Ton
HAC Surface #11,LV $24.50 Per Ton
1,000 Tons or less MWS winter stockpile patching
materials F.O.B. our plant Monroe County $32.00 Per Ton
1,000 Gals or less AE-T Liquid Asphalt, F.O.B. our
plant tanks in Monroe County $ .85 Per Gal
5,000 Tons or less of hot asphaltic concrete mixtures
laid with paver complete in place and
compacted in the following type. Preparation
of streets and maintenance of traffic to be
performed by Town of Ellettsville
HAC Base #5, LV $29.50 Per Ton
HAC Binder #8, LV $30.00 Per Ton
HAC Surface #11, LV $32.50 Per Ton
1,000 Tons or less hot patching material laid
by hand and compacted. Town to
prepare areas for patching $100.00 Per Ton
1,000 Gals or less AE-T liquid Asphalt for tack
at, applied $ 1.75 Per Gal
Syds. Bituminous Milling of Town Streets.
Town to furnish all trucking for milled
Material. Town to do the necessary
Cleanup of milled area. Based on
Minimum of 3,000 syds. Per day. Final
billing will be based on field measurement
of completed area. $ 2.20 Per Syds.
Daily minimum charge for bituminous
Milling: $6,000.00 Per Day
Bid from Rogers Group, Inc.
Bid is in proper form.
1,000 Ton or less crushed stone required
during 1999 F.O.B. our Bloomington
Size #2 $4.50 Ton
Size #5 $6.60 Ton
Size #7 $5.85 Ton
Size #53,#73 $3.60 Ton
Graded Rip Rap $8.00 Ton
Jim Ragle said every thing is all right.
Mike Cornman recommended to the Council we accept the bids for the Bituminous Material and they aggregates from Rogers Group. Donald Ashley so moved. Gina Hawkins seconded. Motion passed 4-0.
MINUTES AND CLAIMS:
Mike Cornman said is there a motion to approve the minutes and claims. Donald Ashley so moved. Gina Hawkins seconded. Motion passed 4-0.
AMENDING SECTION 440-20 CONCERNING DEPOSIT OF
TRAFFIC MONIES 2ND READING:
Mike Cornman read Ordinance 99-9 by title only. Mike Cornman said is there a motion to accept Ordinance 99-9 on this second reading. Gina Hawkins so moved. Donald Ashley seconded. Motion passed 4-0.
PERMISSION FOR VFW TO SELL BUDDY POPPY’S-JIM ARNOLD:
Jim Arnold said he is asking permission to set up a road block, he knows they can not give permission on 46 but here on Vine on May 8th to ask for donations for Buddy Poppy’s and their rain date is May 15th and May 29th.
Mike Cornman asked is there a motion to approve this request from the VFW? Donald Ashley so moved. Patrick Stoffers seconded. Motion passed 4-0.
Jim Arnold said he wanted to give them information on what they had going in the next couple of months. On April 10th the VFW was with the Sheriffs Department, Bloomington Police Department, Indiana State Police Department. They were at the College Mall finger printing children. More discussion on this.
April 14th they will be here participating in the July celebration with Renee and everyone else.
April 16th they will be with the Sheriffs Department and Sargent Humphrey from the Ellettsville Police Department DARE. They will be out at the Early Childhood Development Center with McGruff.
April 17th they are selling Cotton Candy at SAM’s for Riley Children’s Miracle Network. 100% of the profits will go the Riley’s.
May 1st parade in Greenwood.
The Bloomington Parks a Recreation has asked them to put on a flag demonstration.
AT May 11th they will be at Unionville, May 21st Karst Farm Park, May 25th Ellettsville (they are assuming it will be at the Maple Shades building).
They are also coordinating the Memorial Day services for May 31st.
May 26th he will be at honors night at the High School and they will award a $500 scholarship.
Jim Arnold went of their going to the joint session of congress.
ELLETTSVILLE TOWN CODE CONCERNING SEWER
RATES AND CHARGES:
PROCLAMATION TO PREVENT CHILD ABUSE-DARLENE SOWDERS:
Darlene Sowders said the Exchange Club of Ellettsville every years has a month set aside that they really designate as Prevention of Child Abuse month and that is April. During a certain period of April we have what they call Blue Ribbon week and that is when we attempt to get donations for their blue ribbons. They are designating in Ellettsville the week of the 19 through the 23rd as blue ribbon week. On the 23rd they would like to have one of those roadblocks at the intersections so they can get donations for the Prevention of Child Abuse. Their hours will be 2 o’clock to 6 o’clock on that day. They have done that for several years now.
Mike Cornman read the Proclamation to Prevent Child Abuse.
Mike Cornman said is there a motion to approve this Proclamation. Donald Ashley so moved. Gina Hawkins seconded. Motion passed 4-0.
Mike Cornman recommend to the Council that we approve the roadblock for the Ellettsville Exchange Club, April 23rd. Gina Hawkins so moved. Patrick Stoffers seconded. Motion passed 4-0.
INDOT RIGHT OF WAYS FOR HIGHWAY 46 PLAN:
Mike Cornman said what this is they are going to give us a, we are talking about 2 pieces of property. One is a little short section, very, very, short section of land that is next to the Big Foot in the parking lot the Town owns in that location, there is also a temporary right of way with that as well. The other small area is the entrance off of Main Street to the parking lot by the stage. A temporary right of way and a permanent right of way. Again very, very small probably one of the smallest ones. Mike Cornman went over the map with the Council.
Rick Coppock said they are just there to rebuild the driveways.
Mike Cornman said he is sorry it is just a temporary right of way where they are making the driveway bigger at the entrance off of Main Street to the parking lot. All that is for a total of $1,810.00 for those 2 small parcels.
Mike Cornman recommended to the Council that we approve the agreement with INDOT. Patrick Stoffers so moved. Donald Ashley seconded. Motion passed 4-0.
Jeff Gatlin or a representative of him was not at the meeting.
STREET-YOUTH FESTIVAL: GINNY LOWERS:
Ginny Lowers is here representing the Richland Bean Blossom Youth Sports and their treasure as well as their fund raising coordinator. Last year they hosted their first annual Youth Sports Festival. It went over pretty well and the kids had a good time. They want to host the second annual one this year. They are here for permission for that as well as block off part of the road from 8 to 5 for the entire day to ensure the safety of the kids who are crossing the street back and forth.
Mike Cornman said that short section is from like Turtleback Drive to Park Street?
Ginny said you actually go right in front of the fire station and you curve around, the part that curves around between the actual batting cages to the ball diamond across the street.
Mike Cornman said the same thing you did last year the short section?
Ginny said right and we are doing that just so that there is a direct path back and forth because that is the T-ball field over there and there is going to be a lot of kids running back and forth.
Mike Cornman asked Ron McGlocklin if he had any problems with this request.
Ron asked if they are talking about the intersection of Ritter and Park? Mike Cornman said yes and down to Turtleback. Jay Humphrey said that last year they had that blocked but they could open it up in emergency situations for a fire truck or emergency vehicle. Ron asked what is indicated in the yellow, right? Ginny said they only place that will be blocked of is just where the corner starts to turn. Mike Cornman said Turtleback Drive to Park and Ritter. There was more discussion on this.
Ginny wanted permission to use the basketball courts. Mike Cornman said they don’t belong to us but the best bet would be go to the school.
The fire chief had no problems with this.
Ginny said it is going to be May 1st with a rain date of May 8th.
Mike Cornman recommended to the Council that we approve the Richland Bean Blossom Youth Sports Festival roadblock that they are going to do on Turtleback Drive to the section of Park and Ritter Street on May 1st. Patrick Stoffers so moved. Gina Hawkins seconded. Motion passed 4-0.
RESOLUTION 4-99 SOFTWARE FROM A SINGLE VENDOR:
Gina Hawkins read Resolution 4-99. Diana explained to the Council that for them to be audited in order for them to audit our computer papers we have to have State Board of Accounts approve them or they will have to audit our books. They will now have the option of auditing the book or the computer. Mike Cornman asked is there a motion to approve Resolution 4-99. Donald Ashley so moved. Gina Hawkins seconded. Motion passed 4-0.
Diana informed the Council that this is the contract for the security system and is the very same contract we have now, it has just run out. The price isn’t going to change and if we sign now we get a free month.
Mike Cornman said is there a motion to approve the monitoring agreement with Central Security Communications. Patrick Stoffers so moved. Gina Hawkins seconded. Motion passed 4-0.
Mike Cornman made the motion to adjourn. Gina Hawkins seconded. Motion passed 4-0.