April 26, 1999

 

 

 

The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday, April 26, 1999.  Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, Donald Ashley, Gina Hawkins and Patrick Stoffers. Mr. Cornman called the meeting to order.  Donald Ashley gave the prayer, which was followed by the Pledge of Allegiance.

 

SUPERVISORS MEETING:

 

There was a meeting of the supervisors at 6:30 p.m.

 

COMMENTS:

 

None

 

MINUTES AND CLAIMS:

 

Mike Cornman said is there a motion to approve the minutes and claims.  Gina Hawkins so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

OLD BUSINESS:

 

AUTOMATED METER READING-MIKE FARMER:

 

Mike Farmer said he is going to talk about Automated Meter reading.  Mike presented to the Council a proposal from 3 different companies to sell software and hardware to go to an automated meter reading.  The type they are looking at is touch read system.  They would replace all the meters they have in their system.  They have about 3,600 existing meters.  Mike went over this and informed the Council of the changes that would be made. 

Mike presents the following proposals.

EJP Utilities Supply who has Neptune Meters and US Filter who has kursing meters.  Utilities Supply gives them the best numbers and that is whom they propose to go with.  He has experience with Senses meters and they come well recommended.  Utility Supply the Neptune System, it is comparable to the Senses meter.  Senses is one of your better systems.  If you look at the total number for 3,600 customers there is about a $100,000 savings.  They want to change out all 3,600 customers in a seven year program and depending on how well it goes and how available our monies is we might make it a 5 year program which would make it he thinks $56,000 a year we would spend on this.  They might go to a 10 years if the finances make it necessary then it would be about $26,000 a year we would spend.  The first year we will spend a lot more up front because we do have to buy software which cost about $15,000.  For the touch read system they are looking at $75 a meter.  Any new services that are put in, because of the way our ordinance is set up we can adjust, a regular meter like this cost $29.00 and with the touch read $75.00, they can pass that on to all the new customers.  It will be part of their rates and charges for hooking on.  Any new customers will not effect our budget.  Mike discussed the old and new system with the Council.

 

Mike Farmer said he thinks their revenue with water and sewer is about two point six million a year.  Mike went over the revenue with the Council.

 

Mike Farmer said what he is look for from you is just an approval or a nod that is seems like a good idea so he can move on.

 

Mike Cornman said to make it clear this is not a rate hike either it is using the funds within.  Mike Farmer said yes this will be worked through our regular O and M monies.  Jeff Farmer said it will actually be considered one of our capital improvements.

 

Mike Farmer said he expects to start in about 6 to 8 weeks.  It takes them that long to gear up and bring in their soft wear.  They will immediately start putting in meters, probably a week.  There was more information and discussion.

 

Mike Cornman recommended to the Council that we utilize the Utility Supply Company in the change over to the automated reader system.  Geraldine McIntyre so moved.  Patrick Stoffers seconded.  Motion passed 5-0.

 

ORDINANCE 98-10- AN ORDINANCE TO AMEND CHAPTER 725 OF THE

                                    ELLETTSVILLE TOWN CODE CONCERNING SEWER

                                    RATES AND CHARGES:

 

Tabled.

 

DECLARE SURPLUS PROPERTY FOR THE POLICE DEPARTMENT:

 

Ron McGlocklin said what they have got is 2 old police cars that they have replaced with new ones.  One is an 84 Ford Crown Vic and the other a 91 Chevrolet Caprice.  He would like permission from the Council to put them up for surplus property and put them up for sealed bid.  He wants a minim bid of $500 on the 87 and the 91 a minimum bid of $1,000.  He wants to replace an engine with this money in their part time vehicle, which is a 93 Crown Vic.

 

Mike Cornman said recommended to the Council that we declare the 1987 Ford Crown Victoria and 1991 Chevy Caprice as surplus property and to be taken as a minimum bid of $500 on the 87 Ford and $1,000 on the 91 Caprice.  Patrick Stoffers so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

PERSONNEL:

 

Mike Cornman recommended to the, this is our Town Marshal position, he recommends to the Council we appoint Ron McGlocklin as Town Marshal.  Patrick Stoffers so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

Diana administered the oath of office to Ron McGlocklin.

 

Mike Cornman said we need to set the salary and the salary we will set the Town Marshal.  He recommends to the Council that the $1,284.92 biweekly base pay for the Town Marshal.  Is there a motion to that effect?  Gina Hawkins so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.  Mike Cornman said he messed up on that one we will also make this retroactive to April 23rd for pay simplification for pay for the first day of the payroll.  Is there a motion to that effect?  Gina Hawkins so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

ORDINANCE 99-11 AN ORDINANCE TO AMEND ORDINANCE 98-33 FIXING

                                   OF SALARIES BUDGET YEAR 1999:

 

Gina Hawkins read Ordinance 99-11.  The word General had to be added to the Ordinance.

Geraldine McIntyre said I move that Ordinance 99-11 be submitted for first reading.  Gina Hawkins seconded.  Motion passed 5-0.

Geraldine McIntyre said I move that Ordinance 99-11 be adopted on the same day at which it is introduced.  Gina Hawkins seconded.  Motion passed 5-0.

Geraldine McIntyre said I move that Ordinance 99-11 be adopted.  Gina Hawkins seconded.  Motion passed 5-0.

 

RESOLUTION 4-99 STANDARD OPERATION PROCEDURES:

 

Gina Hawkins read Resolution 4-99.  Mike Cornman said is there a motion to approve Resolution 4-99.  Gina Hawkins so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

SUPERVISORS:

 

ELLETTSVILLE POLICE DEPARTMENT:

 

Mike Cornman said he authorized Ron McGlocklin to post the Chief Deputy Town Marshal position as being open in accordance with our personnel policy.

 

ELLETTSVILLE POLICE RESERVES-HARRY BOWEN:

 

Harry Bowen said the Reserves for the month of March turned 344 man-hours.  That is patrol and schooling as in basic and pre basic training and detail to help the unit, such as traffic control and school security.  The Council thanked Harry.

 

UTILITY DEPARTMENT-MIKE FARMER:

 

Mike Farmer demonstrated the new piece of equipment the utilities is going to be using to take care of their sewers.  It is a sewer cam.  He also had a couple of tapes to show how it works.

 

COMMENTS:

 

None

 

ADJOURNMENT:

 

There was a motion to adjourn.  Gina Hawkins seconded.  Motion passed 5-0.