Roll Call: Members
present were Patrick Stoffers,
President; William Evans, Vice President;
Approval of the minutes
Creech made a motion to approve the minutes for the regular meeting on
Action to Pay Accounts Payable Vouchers
Pre-adoption public hearing on the 2006 budget
Patrick Stoffers asked if anyone would like to address the Council and no one came forward.
Resolution 08-05 to adopt a written
Fiscal Plan and to establish a policy for the provision of Town services to an
annexed area (Linda and
Evans made a motion to accept Resolution 08-05 to adopt a written Fiscal Plan
and to establish a policy for the provision of Town services to an annexed area
(Linda and Clyde Frye and Kenton and Roberta D. Robinson property at the corner
of Deer Run and
Ordinance 05-18 to amend sections 33-75
– 33.78 and to add sections 33.79-33.81 of the
Hash explained these were concerns the
Ordinance 05-19 concerning the annexation
of property on the corner of Deer Run and
Frank Nierzwicki, Planning Department, mentioned the request for annexation is very straight forward as stated earlier. This property is already adjacent to town with water and sewer services. Dennis Williamson asked to have a copy of Rick Coppock’s map on this property along with a description for the next reading.
Ordinance 05-20 Illicit Discharge and Connection of Storm Water
Ordinance 05-21 Storm Water runoff Associated with Construction and Post Construction Activities
William Evans made a motion to table Ordinance 05-20 Illicit Discharge and Connection of Storm Water and also Ordinance 05-21 Storm Water runoff Associated with Construction and Post Construction Activities. Phillip Rogers seconded. Motion carried.
Ordinance 05-15 Additional Appropriation
Sandra explained these were for DNR grants for the
Fire Department. One is secured and the
other has been applied for. The $5,000
grant has been awarded and receipted into the books. The fire department is asking permission to
appropriate the money to spend. The
$11,000 request is for a grant they are applying for. The
Lisa Creech made a motion that we adopt Ordinance 05-15 Additional Appropriation on the Fire Departments behalf. William Evans seconded. Motion carried.
Ordinance 05-16 to amend Chapter 10.00
Section 10.95 and 10.96 concerning the Violations Clerk and by amending section 10.99
Sandra noted this ordinance would appoint the Clerk-Treasurer as the Violations Clerk for civil penalties under $100. Dennis Williamson asked for some examples of the Violations Clerk’s duties. Sandra explained she would collect any ordinance violation fees under $100 (i.e. burning, parking). When you receive an ordinance violation notice, you have the option to either deny it; asking for a court hearing or pay it. If they want a court hearing, then the Clerk would have to refer it to the Council for a decision.
Lisa Creech made a motion to adopt Ordinance 05-16 to amend Chapter 10.00 of the Ellettsville Town Code by adding Section 10.95 and 10.96 concerning the Violations Clerk and by amending section 10.99. William Evans seconded. Motion carried.
Ordinance 05-17 establishing a Fire Department Communication Equipment Fund
Sandra explained this ordinance is due to the agreement with Mid-America Radio to lease the antenna space on the communication tower at the Louden Road Water Tower site. The proceeds would be divided between the Fire and Water Departments. The Fire Department would like the monies placed into a non reverting fund for updating their communication equipment. William Evans questioned if the Water Department would have a special fund for their half of the proceeds. Sandra responded their portion would go into the Maintenance and Operations Fund and would not require a special fund. This Ordinance is setting up the Fire Department portion and it doesn’t deal with the water portion.
Lisa Creech made a motion that we adopt Ordinance 05-17 establishing a Fire Department Communication Equipment Fund. William Evans seconded. Motion carried.
Litten Estates Subdivision Phase I Final Plat – Bernie Guerrettaz and Brian Hearne
Bernie Guerrettaz of Bledsoe Tapp & Riggert and Brian Hearne of
Hearne Development are requesting final plat approval for Litten
Estates. There are 24 homes in the
first of two phases of this single family residential project. Construction started in May after the rezone
phase. The sewer and water are in place.
The final underground utilities will be completed this week. The letter of credit is on file with
Lisa Creech made a motion to adopt the Final Plat of Litten Estates Subdivision Phase I. William Evans seconded. Motion carried.
Ellettsville Community Fun Fair October
8, 2005 request closing
Larry Clark, House of Prayer, requested closing
Creech made a motion to close
Contract with Jim Gordon, Inc. for a postal meter in the Clerk’s Office
Sandra explains the Clerk-Treasurer’s office currently has a postal meter that is not at peak performance. We have a good working relationship with Jim Gordon, Inc., whom furnished our copier. They offered a contract that is $10.00 less per month than the current one. It also has better print quality.
Lisa Creech made a motion to adopt the contract with Jim Gordon, Inc., for the new postal meter in the Clerk’s Office. William Evans seconded. Motion carried.
Contract with Peoples State Bank to provide Direct Deposit
Sandra explained this has been an on going project we have been working on all year. Mike Spencer has gone over the contract and suggested some changes with the bank. The bank accommodated all the requests and made the changes. Mr. Spencer reviewed the contract again and had three additional requests, which were clarified with the bank today. The contract is now complete. This will allow Peoples State Bank to be our host bank to accommodate direct deposit with no fees. The next step is to meet with the employees and sign them up for direct deposit. Sandra mentioned the town is being audited and she talked to the auditor about starting the direct deposit since there is no withholding on the 40 hour per week employees. It can be done but there will not be much time to prepare. The payroll for all new employees is now held back for two weeks. Patrick replied we have not discussed this as a council when to get going with this so we have a little window of time. Our staff has to sign up for it and we have to test account and routing numbers. Sandra added we also have to install the required software. Lisa asked if this would be only with Peoples. Sandra answered Peoples will be the host bank and employees may choose their bank. It will be routed through Peoples. The payroll must be completed by on Wednesday in order for it to be posted to employees accounts by Friday. Patrick said we need 48 hours for it to go through the federal system.
Lisa Creech made a motion to adopt the contract with Peoples State Bank to provide Direct Deposit. William Evans seconded. Motion carried.
Frank Nierzwicki, Planning Department, sent out letters regarding the Ellettsville smoking ordinance 34-01 through 34-05. The letter is letting people know the ordinance took effect January 1995. Any new businesses with public places can have a non smoking area. If they do, there has to be a notification sign both inside and outside the building. He has contacted the people that have the public places and he has received one letter back thanking him for the information. He will continue to monitor this.
He had a meeting on August 11 with the business people at Eagle’s Landing to talk about the sign ordinance. Six people attended. There was a good discussion about legal and illegal signs with the people from INDOT. This will be an ongoing, educational process with the businesses downtown and elsewhere in town.
Dennis Williamson attended a meeting with
William Evans made a motion to adjourn. Phillip Rogers seconded. Motion carried.
Meeting adjourned at