August 24, 2009
Roll Call: Members present were Dianna Bastin, President; David Drake, Vice-President; Scott Oldham, Phillip Smith and Dan Swafford. Sandra Hash, Clerk-Treasurer; Mike Spencer, Town Attorney; Darla Brown, Attorney and Rick Coppock, Town Engineer were present.
Approval of Minutes
Dianna Bastin entertained a motion for the approval of the minutes for the regular meeting August 10, 2009. David Drake so moved. Dan Swafford seconded. Motion carried.
Accounts Payable Vouchers
Dianna Bastin entertained a motion to pay Accounts Payable Vouchers. David Drake so moved. Phillip Smith seconded. Motion carried.
Ordinance on First
Ordinance 09-20 to adopt Supplement 2009-6 to the Town of Ellettsville, Indiana Code of Ordinances
Sandra Hash explained this is a standard procedure that is done annually. All the ordinances, which have passed in the last 15 months, were mailed to American Legal Publishing who updates the Town Code of Ordinances. This ordinance accepts all the updates.
Ordinance 09-21 to amend Chapter 36 of
Scott Oldham moved to table 09-21 pending review from the Town Marshal. Dan Swafford seconded. Motion carried.
Ordinance on Second
Ordinance 09-19 to amend various sections of Chapter 33 of the Ellettsville Town Code Concerning Water and Waste Water Red Flag Policy (Identity Theft Prevention Program)
Drake made a motion we adopt Ordinance 09-19.
Scott Oldham seconded. Roll call
vote: Dianna Bastin – yes; David Drake –
Bulky Item Drop Days,
Scott Morgan, Operations Director with the Monroe County Solid Waste
District reminded everyone the Bulky Item Event will be Friday, August 28th
and Saturday, August 29th at the Monroe County Fairgrounds entering
at Gate 3 off of
Sandra Hash asked if assistance was available for people who can not transport items. Mr. Morgan said unfortunately they do not have the ability to offer that assistance. There will be a large staff available for the unloading process. They are hoping to have “reuse organizations” on-site for reusable materials.
Smith asked about refrigerators and air conditioners. Mr. Morgan stated those items can not be
accepted at the event but they can be dropped off at the main facility located
Mr. Morgan suggested contacting the Herald-Times, The Journal and The Express News about putting a “free ad” in the paper for free items.
Jim Davis, Ellettsville Fire would like to hire Anita Painter as a part-time firefighter. Ms. Painter has been with the Van Buren Fire Department for about five years as an EMT and Firefighter I. She has been through the department orientation and is ready to start.
Drake made a motion we hire Anita Painter as a part-time firefighter. Phillip Smith seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott
Contract with H.J. Umbaugh
Sandra Hash would like for Umbaugh to review the financial statements and budgets for the last three years to help identify trends, revenues and expenditures for future planning. She presented a contract, with Umbaugh for $1,200.
Oldham made a motion we approve the Clerk’s request. Dan Swafford seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott
Interim Director of Planning Services
Scott Oldham would like to make a motion that we name Connie
Griffin as the interim Director of Planning Services. She is aware, at this point and time, this
will not carry an increase in neither benefits and/or salary. This interim status will remain until the
Board is able to complete their search for a new Planning Services Director. David Drake stated this needs to be done
because many of the ordinances refer to the Director of Planning Services. David Drake seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott
Acknowledgment of Sandra C. Hash MMC designation
Bastin received a letter from the International Institute of Municipal Clerks
and read it in its entirety. Sandra C.
Hash has earned the designation of MMC (Master Municipal Clerk) which is
awarded by the International Institute of Municipal Clerks Inc. The MMC designation is given to only those
Clerks who complete demanding educational requirements and who have a record of
significant contribution to their local government, community and state. The Town of
David Drake made a motion we adjourn. Dan Swafford seconded. Motion carried. Dianna Bastin adjourned the meeting at 7:46 p.m.