Roll Call: Members
present were Patrick Stoffers, President; William Evans, Vice President;
Phillip Rogers and
Supervisors Present: Jim Davis, Jim Ragle, Ron McGlocklin, Frank Nierzwicki, Jeff Farmer and Mike Farmer were present.
Approval of the minutes
Evans made a motion to approve the minutes for the Special Meetings of July 18
Action to Pay Accounts Payable Vouchers
William Evans made a motion to approve the action to pay the Accounts Payable Vouchers. Phillip Rogers seconded. Motion carried.
Pre-adoption hearing on the 2007 Budget
Sandra read the summary of the 2007 budget.
v General Fund’s budget is $1,862,455 this includes the
Administration, Planning, Fire and
v Park and Recreation budget is $20,575.
v Local Roads and Streets, Law Enforcement Continuing Education and the Cumulative Funds equal $205,745.
v The debt service fund for the Police and Fire equal $326,000
v The total budget for 2006 is $2,874,235
v The Maximum Levy Growth Quotient for 2007 is 4.4% up from 3.9% in 2006.
Total increase of $219,343
Resolution 14-06 to dispose of surplus property
Ron McGlocklin, Town Marshal announced the Police Department has a
1997 Ford Crown
William Evans made a motion that we adopt Resolution 14-06 to dispose of surplus property. Phillip Rogers seconded. Motion carried.
Resolution 15-06 Transfer of Funds
Sandra Hash explained to pay for the new police vehicle some money needed to be moved around. The Vehicle line (CCD-444) was short $2,923.25. Equal amounts were taken from Computer Software/Paper (CCD-245) and Computer Maintenance (CCD-246). While forecasting electric costs for the Police Department it showed a shortage in the Electric line (P-353) so $4,000 will be transferred from Vehicle Maintenance (P-231). Also the Planning Department will be short in the Telephone line (B-321) $500 and the money will be transferred from Vehicle Maintenance (B-231).
William Evans made a motion to adopt Resolution 15-06 Transfer of Funds. Phillip Rogers seconded. Motion carried.
Ordinances on First
Ordinance 06-14 to amend Section 36.198
Jim Davis, Ellettsville Fire Department sent a request to the Council to change the code concerning personnel. The first change was for part-time overtime hours according to FLSA. He drafted the change and sent it to Mike Spencer to review and revise. The present form was sent to the other supervisors to see if they had any questions. Instead of the part-time fireman getting overtime for over 53 hours in a week it would be 106 hours in two weeks. This will give the fire department more flexibility in working them when really needed. It will benefit everyone.
Ordinance 06-15 to amend Sub-Section
36.100 (C) of the
Ordinance 06-16 to amend sections 33.75 – 33.78, 70.04, 70.05, 72.05 and to add sections 33.70 – 33.81 to the Ellettsville Town Code concerning fees, charges and deposit of fines.
Sandra stated while reviewing the code they realized the direction for the deposits were incorrect and should be made to the Law Enforcement Continuing Education Fund. There was an increase for accidents reports from $5.00 to $8.00 requested by the Police Department. There is no statute for hand gun license application so this would be a new portion of the Code plus it outlines the “Lifetime License”. There were no provisions for “videotapes or photographs” so both of those have been added. This ordinance will clean up the code; clarify where the money is deposited and increase some fees.
Ordinance 06-17 Voluntary Annexation of
Patrick Stoffers added there is an associated resolution.
Resolution 16-06 to adopt a written fiscal plan and to establish a policy for the provision of Town services to an annexed area
Frank Nierzwicki, Director of Planning Services presented Jiffy Treat at
William Evans made a motion the Council adopt Resolution 16-06 the written fiscal plan and policy for the provision of Town services to the annexed area of Jiffy Treat annexation. Phillip Rogers seconded. Motion carried.
asked Frank to talk about the annexation.
Frank said the Jiffy Treat annexation was recommended for approval by
the Plan Commission in August. The
property is 3 acres, located in SR 46 and is adjacent to Town borders on the
north. The owner represented himself at
the last meeting and made the strong comment that he wanted to be in the Town
Ordinance 06-18 Voluntary Annexation of
Resolution 17-06 to adopt a written fiscal plan and to establish a policy for the provision of Town services to an annexed area
Frank Nierzwicki reviewed the Annexation Fiscal Plan for Depot road commonly referred to as the Roy Wever property. This property is 12 acres, located adjacent to Town borders just north of SR 46 and south of the Paddington park area.
Evans made a motion the Council adopt the Resolution 17-06 the written fiscal
plan for the annexation on
asked Frank to talk about Ordinance 06-18.
Frank explained the
Request for Final Plat for Autumn Ridge Phase 4
Jason Walls spoke on behalf of
Bearcos Construction for Autumn Ridge.
He thanked the Town of
Frank Nierzwicki read a message from Rick Coppock, Town Engineer, concerning this final plat. Rick inspected the site. There was a preliminary asphalt layer on the street. Some areas have been patched from previous asphalt put down. They are working with the contractor/developer on the drainage in the area because there were some concerns in the past. There are scheduled retention pond areas that will be developed in the future.
Sandra also spoke with Rick Coppock and he wanted to let the Council know the bonding amount was adequate after his review.
William Evans made a motion to approve the final plat for Autumn Ridge Phase 4. Phillip Rogers seconded. Motion carried.
Request to close streets for the
Cullen McCarty, President of the Monroe County Fall Festival Association requested street closings for the Fall Festival. After five years the Fall Festival is making a return. Since that time there have been some changes to the configuration of the downtown and the Fall Festival will be held in two spots; Eagles Landing and the RBB Youth Sports Complex. He is requesting the Town close Park Street for the duration of the festival extending from Campbell’s Park Drive all the way out to the twin intersections at Ritter St.
Evans made a motion that we approve the request to close mentioned streets for
the Monroe County Fall Festival from
Parking lot addition for the Fire Department Conference Room Activities
Jim Davis has talked with the Council extensively and worked
William Evans made a motion we approve the parking lot addition for the Fire Station. Phillip Rogers second. Motion carried.
Ron McGlocklin, Ellettsville Police introduced Officer Eric
Chaudion. They have been researching the
purchase of a K-9 for the department. He
prepared a packet for the Council members that were put into their
mailboxes. They have contacted 10
different companies and found one that best suits their needs. The company is in
Evans made a motion to approve the consent for travel for Ron and Eric to go to
Ron and Eric will be going September 7 and 8.
Jeff Farmer, Ellettsville Utilities has an over night consent request. On September 19 and 20 Rapidview, the manufacturer of the sewer camera, is providing two free days of training. Brian Miller and Kevin Fluke would like to attend those two days. The training will cover main line systems, maintenance and repair plus some computer software and operations training. The only expense will be the over night stay and meals.
Evans made a motion the Council allow Kevin Fluke and Brian Miller to travel to
Jeff Farmer announced IDEM conducted a full inspection of the waste water plant. He is proud to report they received an excellent rating. The plant has been on-line since November 1997. In nine years they have never received a permit violation. They are planning to do some painting at the plant. One quote for all the outside and some of the indoor painting will be under $10,000. They will get some other quotes for the next meeting.
Frank Nierzwicki, Director of Planning Services has been notified by mail O’Reilly Auto Parts will be looking at constructing a facility in Ellettsville. They asked to have a preliminary site review at the October Plan Commission. The store would have 12 employees. The site would be on SR 46 next to Dollar General Area.
He then spoke about the Gateway Signs being erected. The new stone has been donated by Bybee. The old Welcome to Ellettsville signs will be used in the design with the new signs. There will be trees, stones, American flag, lighting, water and flowers. This will be completed before the Fall Festival.
are looking at having new street lights on
Dennis Williamson presented pictures of Ellettsville newest resident
born a few weeks ago; Abigail Jordan Williamson. He was contacted by RBB Community Wellness
Walk Program and they are inviting the public for a mile walk
Karen Sherfick, resident of
Tammy Milah, Meadowlands resident thanked the Police Department for their efforts during the first week of school slowing down the traffic. Since the speed sign awareness and tracking are no longer being done, the speeding is back and worse than before.
William Evans made a motion to adjourn this meeting. Phillip Rogers seconded. Motion carried. Meeting adjourned at