August 10, 2015
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, August 10, 2015, at the Fire Department Training and Conference Room. David Drake called the meeting to order at 6:30 p.m. Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.
Roll Call: Members present were Scott Oldham, President; Scott Thomas, Vice President; Dianna Bastin, David Drake and Kevin Farris. Sandra Hash, Clerk-Treasurer, Jim Davis, Town Manager, and Darla Brown, Town Attorney, were also present.
Supervisors present were: Mike Cornman, Tony Bowlen, and Mike Farmer.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on July 27, 2015. David Drake so moved. Dianna Bastin seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. David Drake so moved. Kevin Farris seconded. Motion carried.
Ellettsville Park and Recreation Board Appointment
Scott Oldham explained there is a position on the Ellettsville Park and Recreation Board and they have presented Holly Nethery for consideration
Scott Oldham entertained a motion to appoint Holly Nethery to the Ellettsville Park and Recreation Board. David Drake made a motion to appoint Holly Nethery to the Ellettsville Park and Recreation Board. Diana Bastin seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Resolution 10-2015 Additional Appropriation for Local Road and Streets and Rainy Day
Sandra Hash, Clerk Treasurer, explained there was an auction at which the Fire Department and Utilities sold equipment. The Street Department had purchased a new chipper and would like to take the money they received from the auction and put it on the equipment. In order to do so she has to ask the state permission for the appropriation. As for the Rainy Day fund there have been three or four different surveys done and they’ve started the process with the architect on the new Town Hall property so they need money to pay those bills. It will be reimbursed from the bond when the bond is sold.
Scott Oldham entertained a motion to adopt Resolution 10-2015. David Drake made a motion to adopt Resolution 10-2015. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Ordinances on Second Reading
Ordinance 2015-11 Rent for the New Town Hall
Darla Brown, Town Attorney, explained this ordinance was presented to Town Council at their last meeting and Section B which previously stated “the departments shall begin paying rent as soon as they occupy space in the Town Hall” was changed to “the departments shall begin paying rent on January 1, 2017, or upon completion and occupation of the Town Hall, whichever is later.” This was changed on advice of Lisa Lee, Bond Counsel at Ice Miller LLP.
Scott Oldham asked Jim Davis if the dates will closely coincide. Mr. Davis answered yes. Ms. Brown added there was a telephone conference with her, Lisa Lee and H.J. Umbaugh and Associates today and the thought is it will take a year and a half for the building to be built. She previously forwarded a revised timetable to Town Council.
Scott Oldham entertained a motion to accept Ordinance 2015-11 Rent for the New Town Hall, as amended. Dianna Bastin made a motion to accept Ordinance 2015-11 Rent for the New Town Hall, as amended. David Drake seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Heritage Trail Update – Mike Farmer, Ellettsville Utilities, explained they’ve made some progress on the trail. The entrance to the east will be paved on August 11, 2015. When that portion of the paving has been completed they will set the 10 ton gate stones which build the gateway to the trail. They plan on setting the stone the week of August 17, 2015. Once this is finished the concrete around the pavilion will be poured and the rest of the trail will be paved. They’ve been making good progress and having good luck.
Petition of Taxpayers for the Construction of a New Town Hall
Darla Brown, Town Attorney, is seeking the Council’s authority to have Sandra Hash, Jim Davis or other appropriate individuals from the Town circulate the taxpayer petitions. By signing this petition the taxpayer will be certifying they believe a new Town Hall needs to be built, a need exists for the project and that the Town cannot provide the necessary funds to pay the cost of constructing and equipping the project as required to meet the present needs.
Kevin Farris asked how long they think it will take. Ms. Brown replied, hopefully, they can have the petitions to Steve Saulter, Monroe County Auditor, within a week.
Scott Oldham entertained a motion to approve the Petition of Taxpayer for the Construction of a New Town Hall. Dianna Bastin made a motion to approve the Petition of Taxpayer for the Construction of a New Town Hall. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Engagement Letter Between Ice Miller and the Ellettsville Building Corporation for Legal Services
Darla Brown, Town Attorney, explained the Ellettsville Building Corporation is scheduled to meet immediately following this meeting. She wanted the Council to be aware this topic was on their agenda. It is a proposed contract between Lisa Lee at Ice Miller LLP to serve as Bond Counsel and the Ellettsville Building Corporation for the new Town Hall.
David Drake advised of a scam that has now reached Ellettsville. Someone who says they’re with the U.S. Marshal’s Service calls people and tells them they failed to appear for jury duty and have to pay a fine of $1,000 or more. They want people to go to CVS or a convenience store and purchase PayPal Green Dot cards that can’t be traced. People are to put money on the card, call them back and give the number off the card. Then the money is gone and can’t be traced. These people can make their telephone number appear as they want it to on the other person’s phone. He hopes The Ellettsville Journal will print something about this. People should not deal with anyone over the telephone they do not know.
Dianna Bastin added they’re even going so far as to say they are with the Monroe County Sheriff’s Department and they’ll put “deputy” before their name. For example, if they said they were with the Ellettsville Police Department, instead of using Marshal Bowlen they may say they’re Marshal Howlen. They change one letter in their name so it sounds familiar. They are starting to use local police departments. Mr. Drake said they’re very slick in what they do and they count on the urgency of it has to be done now so people don’t have time to think.
Darla Brown, Town Attorney, advised the Letter of Credit for Overbrook Estates was renewed.
Darla Brown, Town Attorney, explained at one of the previous meetings the Council had discussed dividing the new Town Hall property and leaving a part to the Building Corporation and selling off the rest of it or leaving it for some other purpose down the road. Within the next month or so they need to figure out what part of the property the Town wants to reserve for the Town Hall and what part of the property should be left to the Town as opposed to the Building Corporation. Mr. Oldham said they’re subdividing it so they can build the Town Hall. Ms. Brown agreed. Mr. Oldham asked Ms. Hash to place this on one of the upcoming meeting agendas. Ms. Hash mentioned the subdivision will have to go before the Plan Commission.
Fire Chief Mike Cornman is requesting permission for the League of Women Voters of Bloomington and Monroe County to use the Fire Department meeting room for a candidate forum with the date to be determined. Town Council approved the request.
Mike Farmer, Ellettsville Utilities, advised they had a couple of pipe failures on Ritter Street east of Sale Street over the weekend. The pipe seems to be in distress and is 50 to 60 years old. They decided to replace one block of Ritter Street with new 8” pipe. It was on their list of ten year projects as well as the older parts of Town from Park Street to Sale Street and from Chester Street back to Vine Street. It will probably take a week and then they will have to test the pipe before it can be transferred over to the rest of the pipe. They will begin as soon as they receive the parts in one week.
Scott Oldham entertained a motion to adjourn. Dianna Bastin made a motion to adjourn. Scott Thomas seconded. Scott Oldham adjourned the meeting at 6:47 p.m.