August 14, 2017
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, August 14, 2017, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive. Scott Oldham called the meeting to order at 6:30 p.m. Brice Teter led the Pledge of Allegiance followed with a prayer by Sandra Hash.
Roll Call: Members present were Scott Oldham, President, Brian Mobley, Vice President, Kevin Farris, and Brice Teter. Scott Thomas was absent. Jim Davis, Town Manager; Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Jimmie Durnil, Kevin Tolloty and Jeff Farmer.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the Budget Meeting on July 19, 2017, and regular meeting and Executive Session on July 24, 2017. Kevin Farris so moved. Brice Teter seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Brian Mobley had a question on claims which was answered by the Clerk-Treasurer. Kevin Farris made a motion to pay the Accounts Payable Vouchers. Brice Teter seconded. Motion carried.
Ordinances on First Reading
Ordinance 2017-05 to Amend Chapter 97 Concerning Street Trees Lying Within a Public Right-of-Way
Kevin Tolloty, Planning Director, presented a revised Tree Ordinance for review.
Ordinance 2017-10 to Amend Ordinance 2017-03 Fixing of the Salaries for Budget Year 2017
Sandra Hash, Clerk-Treasurer, explained this ordinance is being amended due to recent changes. At the last meeting Town Council changed the classification of two Utilities employees. The Police Department has added the position of Detective/Evidence Tech. She has been asked to do the payroll for the Special Events Detail through Indiana University. The officers will be paid their hourly wage less the matching FICA which is also included in the ordinance.
Scott Oldham entertained a motion. Kevin Farris made a motion that Ordinance 2017-10 to Amend Ordinance 2017-03 fixing of the Salaries for Budget Year 2017 be adopted on the same day at which it is introduced. Brice Teter seconded. Roll call vote: Scott Oldham – yes; Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Scott Oldham entertained a motion to pass the ordinance on the first day it is introduced. Kevin Farris moved that Ordinance 2017-10 to amend Ordinance 2017-03 fixing of the Salaries for Budget Year 2017 be adopted. Brice Teter seconded. Roll call vote: Scott Oldham – yes; Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Ordinances on Second Reading
Brian Mobley met with Hanna Fagen, Constituent Liaison for the Honorable Trey Hollingsworth, Representative of the 9th District, who will provide a list of connections for grants and pass along information to their grant writer on behalf of the Town. Ms. Fagen questioned if the Town received a letter from the Federal Emergency Management Agency (“FEMA”) denying aid after the major flood.
Kevin Tolloty, Planning Director, explained the entire state was denied aid from the last flood event. Mr. Mobley commented Ms. Fagen told him she has people with the Indiana Department of Natural Resources (“DNR”) to assist with permits. He spoke with the Honorable Jeff Ellington, State Representative of District 62, about the lack of funds for flood control and inquired about what he can offer. When they start accruing revenue that can begin on the Vine Street project. He spoke with Chad Stephens, who owns property on Vine Street, and he is going to sell his property.
LIT Public Safety Spending Plan for 2017
Fire Chief Mike Cornman presented the proposed spending plan for the Local Income Tax (“LIT”) Fund. They will use $90,000 between now and the end of the year for part-time salaries in the Fire Department because Richland Township (“Township”) could not provide that amount for 2017. The Police Department would like to have an amount not to exceed $12,500 to put a part-time police officer on the street three days a week whenever Detective/Evidence Tech Eric Chaudoin is working. The Fire Department will soon have the unexpected expense of pneumatic air bags for the rescue truck because they recently blew out and were 32 years old. In addition, they are requesting $31,000 to purchase a staff vehicle for the Fire Department which will be put in rotation with the existing vehicles. They have a 2000 Crown Victoria that no longer runs. If they don’t spend any additional money, there will be a balance of $105,957.16 in the LIT fund at the end of 2017. He suggested establishing a reserve in the LIT fund because they don’t know what they will receive from year to year. This will be presented at a later date for Town Council consideration. He is requesting permission to proceed with the LIT Spending Plan of $12,500 for the Police Department and $31,000 for the Fire Department.
Brian Mobley asked if $160,000 takes into consideration the contract with the Township. Chief Cornman answered it is only for Public Safety Local Income Tax money. Mr. Mobley commented there were discussions at the budget meeting that the Fire Department is understaffed. They should be able to hire a full-time firefighter. Can this money be used for raises? Chief Cornman replied only for the Fire and Police Departments. The Fire Department budget for 2018 may be $10,000 to $20,000 underfunded. Mr. Oldham advised it is projected that Ellettsville’s share for 2018 will be $143,000. Mr. Mobley noted there are six squad cars parked at the Police Department. A part-time officer who works one day out of the month was issued an almost new vehicle. He thinks they’re spending money they don’t need if they can move it to somewhere else. He is against taking away from the full-time firefighter. Chief Cornman stated if they were to hire a full-time firefighter with the funds on hand they would have to lay them off the first of the year or layoff part-time personnel because the money won’t be there. Mr. Oldham explained LIT is disbursed monthly. They’re wanting to establish a reserve fund so there is money available for emergencies such as a motor going out on one of the trucks. County wide there is $800,000 appropriated for the fire departments. The fire service is fluid at this time as to their mergers and responsibilities. Mr. Mobley asked why the money couldn’t come from CCD funds. Chief Cornman thinks that is one to two years out. Mr. Mobley asked if pneumatic bags are inspected. Chief Cornman answered they are one of the few things that do not have to be inspected. Mr. Mobley asked what the staff vehicle will be used for. Chief Cornman answered it will replace his vehicle, his current vehicle will become a pool car and they will be removing the 2000 vehicle. Mr. Mobley doesn’t think it’s appropriate to pass this with one hearing or get another vehicle when there are other resources available. Mr. Oldham asked the Fire and Police Chiefs and Town Manager if this is an appropriate use of the money and all agreed it is. Mr. Mobley disagrees and thinks their job is to make certain money is being spent the right way. If employees can’t get a raise then they’re not managing the money correctly.
Scott Oldham entertained a motion. Brice Teter made a motion to approve the LIT Public Safety Spending Plan for 2017 as provided to the Council. Kevin Farris seconded. Roll call vote: Scott Oldham – yes; Brian Mobley – no; Kevin Farris – yes; and Brice Teter – yes. Motion carried, 3-1.
Water Tracker – City of Bloomington Utilities Rate Increase
Darla Brown, Town Attorney, explained the City of Bloomington Utilities (“CBU”) petitioned the Indiana Utilities Regulatory Commission (“IURC”) for a water rate increase which affects the rates the Town of Ellettsville will pay because it is CBU’s wholesale customer. The new tariff for CBU’s rates was posted and accepted at the IURC on August 4, 2017. H.J. Umbaugh & Associates (“Umbaugh”), the Town’s rate consultant, has calculated CBU’s water rate increase will result in an increase of Ellettsville’s rates in the amount of 49¢ per 1,000 gallons. Umbaugh is proceeding with a 30-day filing at the IURC so that the Town’s rates track CBU’s rates. She requested a motion authorizing the Council President to sign a verified statement in support of the change in the schedule of rates. She will give the statement to Umbaugh and get with the Clerk-Treasurer to publish the appropriate documents so the public is aware the water rates will increase due to CBU’s successful petition with the IURC. Mr. Oldham confirmed there is really no choice for the Town. Ms. Brown agreed.
Jeff Farmer, Ellettsville Utilities, clarified this pertains to purchased water and not the Operation and Maintenance budget. The rate is being increased to cover the additional cost to purchase the water to sell.
Scott Oldham entertained a motion. Brice Teter made a motion for the authorization of the Council President to sign a verified statement in support of change in the scheduled rates. Kevin Farris seconded. Roll call vote: Scott Oldham – yes; Brian Mobley – yes; Kevin Farris – yes; and Brice Teter - yes. Motion carried.
Town Council Comments
Brian Mobley explained Brian Miller took him on a tour of the new waterlines close to Walcott Road. The Utilities Department is making good progress and is ahead of schedule.
Town Manager’s Comments
Jim Davis, Town Manager, ordered sound boards and audio-visual equipment for the Town Council meeting room. He is pricing generators for Town Hall. Mr. Oldham asked if the generator at the Police Department is sufficient to run Town Hall. Mr. Davis does not think so because it is 40kW or 50kW. They’re looking at generators around 100 kW. Also, there would be a problem with cables connecting the buildings.
Brian Mobley asked how much money is left in the Town Hall bond. Mr. Davis answered there is a balance of approximately $20,000.
Sandra Hash, Clerk-Treasurer, clarified a question at the budget meeting. She thought a particular line in her budget had more money in it then she needed. Upon reviewing it, she had looked at the Deputy Clerk budget line rather than the Part-Time Assistant line. There is not extra money in the Part-Time Assistant line. She received an email from the Monroe County Attorney and there is an increase of approximately $3,000 in the Animal Control Agreement for 2018. She added almost $3,000 to the Administrative Budget to cover the animal control expense. Mr. Oldham asked what the Town currently pays for animal control. Ms. Hash answered this agreement is for approximately $22,000. It varies with how many animals are surrendered or picked up in Ellettsville. There were 122 animals at a cost of approximately $175 per animal.
Scott Oldham entertained a motion to adjourn. Kevin Farris so moved. Brice Teter seconded. Scott Oldham adjourned the meeting at 7:04 p.m.