December 11, 2006

 

 

 

The Ellettsville, Indiana, Town Council met in regular session on Monday, December 11, 2006, at the Fire Department Training and Conference Room.  William Evans called the meeting to order at 7:30 p.m.  Phillip Rogers led the Pledge of Allegiance and Lisa Creech led in prayer.  William Evans introduced the newest member of the Town Council, appointed by caucus on December 17, 2006, Ted Robertson. 

 

Roll Call:  Members present were William Evans, Vice President; Lisa Creech, Phillip Rogers, Dennis Williamson and Ted Robertson.  Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer were also present. 

 

Election of Officers

 

Phillip Rogers made a motion to appoint William Evans Council President and Dennis Williamson as Council Vice President.  Lisa Creech seconded.  Motion carried.

 

Supervisors Present:   Jim Davis, Jim Ragle, Jay Humphrey, Mike Farmer and Jeff Farmer were present.  Frank Nierzwicki was also present.

 

Approval of the minutes

 

Lisa Creech made a motion to approve the minutes for the Regular Meeting for November 27, 2006.  Phillip Rogers seconded.  Motion carried.

 

Action to Pay Accounts Payable Vouchers

 

Phillip Rogers made a motion to pay Accounts Payable Vouchers.  Lisa Creech seconded.  Motion carried.

 

Capacity Certification for Litten Estates Phase II

 

Rick Coppock, Bynum Fanyo requested a capacity certification letter for Phase II of Litten Estates located on the west end of town.  The gallons per day are 8,680 and this letter certifies the Wastewater Treatment Plant has enough capacity.

 

Lisa Creech made a motion we approve the Capacity Certification for Litten Estates Phase II.  Phillip Rogers seconded.  Motion carried.

 

Resolutions

 

Resolution 25-06 Transfer of Funds

 

Sandra Hash explained this is customary for the end of the year. 

            From:  1-1-365            Computer Services                   $1,600.00

            To:      1-1-213           Clerk Miscellaneous                 $1,600.00

 

            From:  1-2-112            Planner/Zoning Admin   $     15.66

            From:  1-2-321            Telephone & Fax                      $     85.08

            From:  1-2-394            Training                                    $   126.25

            From:  1-2-402            Furniture & Equipment  $     89.52

            To:      1-2-215            Office Supplies             $   316.51

 

            From:  1-3-234            Building Maintenance                $   650.00

            To:      1-3-353            Electric                         $   650.00

 

Lisa Creech made a motion to adopt Resolution 25-06 Transfers of Funds.  Phillip Rogers seconded.  Motion carried.

 

Resolution 26-06 to adopt a Fiscal Plan for the Hasler Annexation

 

Frank Nierzwicki, Planning and Redevelopment presented the Hasler Annexation.  This property is two acres on Depot Road located east of the Roy Wever property and west of the Burrell property.  The property owners would like to be in town.  Water and sewer will be provided with the hook on fees covering the cost. 

 

Lisa Creech made a motion to adopt Resolution 26-06 to adopt a Fiscal Plan for the Hasler Annexation.  Phillip Rogers seconded.  Motion carried.

 

Resolution 27-06 2006 Encumbrance list

 

Lisa Creech read the list in its entirety:

 

 

 

 

 

 

WHEREAS, The State Board of Accounts requires the end of the year

encumbrances be entered into the permanent record of the Ellettsville Town

 

 

 

 

 

 

THEREFORE, be it resolved that the following purchase orders are hereby authorized:

 

 

 

 

 

 

Town Administrative

 

 

 

 

5234

Maxwell's Office Supplies

G-213

$1,200.00

 

 Office Chairs 

5235

Payroll Fund

G-122

$8,050.00

 

 Month of Group Insurance

 

Fund Total

 

$9,250.00

 

 

 

 

 

 

 

 

Police Department

 

 

 

 

5230

Motorola

P-374

$1,615.00

 

 800 mHz Radio in Squad Room

5231

Motorola

P-443

$319.00

 

 800 mHz Radio in Squad Room

5233

Express Police Supply

P-243

$850.00

 

 Glock 17 Handguns (2)

5236

B&L Communications

P-243

$878.00

 

 Yagi Antenna & Installation

Department of Justice Forfeiture

 

 

 

 

5237

Motorola

Fund 34

$4,827.67

 

 800 mHz Radios 

Law Enforcement Training

 

 

 

 

5238

Motorola

Fund 12

$779.33

 

 800 mHz Radios 

 

Police Funds Total

 

$9,269.00

 

 

 

 

 

 

 

 

Motor Vehicle Highway

 

 

 

 

5240

Roger's Group

CCI-361

$8,500.00

 

 Asphalt

 

Fund Total

 

$8,500.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Encumbrances for 2006

 

$27,019.00

 

 

                        Paid from a non reverting fund                   - 4,827.67

                          Total to be carried over                              $22,191.33

 

Lisa Creech made a motion to adopt Resolution 27-06 2006 Encumbrance list.  Phillip Rogers seconded.  Motion carried.

 

Ordinances on First Reading

 

Ordinance 06-26 to establish a Stormwater Utility within the Town of Ellettsville Sewage Works and to establish a schedule of rates and charges for the users of the stormwater system of said Town and other matters connected therewith

 

Doug Baldessari of H.J. Umbaugh and Associates handed out a study they completed for the proposed stormwater utility and rates.  The rate will not be based on water flow.  The method they are proposing to use is an Equivalent Runoff Unit; all residential units will be billed a flat fee and non residential users will be billed based on their impervious area.  The impervious area for a residential user is to be 3,720 square feet which is basically roof tops and property that will not take in water.  He went on to explain the Calculation of Equivalent Runoff Units (ERU) which showed 3,048 residential units that can be billed for stormwater.  The next step was estimating the Annual Operating Expenses.  The estimated operating expense, per Consulting Engineer, is $109,300 for the stormwater utility.  The estimated rate per ERU per month is $3.00.  Mr. Baldessari reviewed a chart comparing billings of different Indiana Communities with $3.00 being below average. 

 

Dennis Williamson asked if the runoff sampling would still be conducted in the spring and summer.  Rick Coppock said part of the Rule 13 requirements are collecting samples and testing options every year.  Dennis asked if the Town gets to choose the contaminants.  Rick replied certain items are listed to be checked for.  They are presently testing for items required by Rule 13 and will make sure we have a historical record of samples before we start.  

 

Ordinance 06-25 fixing of the Salaries for Budget Year 2007

 

Phillip Rogers made a motion that we amend the 2007 Salary Ordinance as follows:

  • Planning and Enforcement Officer:  The hourly wage to be $11.62 at 16 hours per week
  • Code Enforcement Officer:  The hourly wage to be $11.62 at 16 hours per week
  • Town Marshal (EV-1):  The salary for 2007 to remain the same as 2006
  • Director of Planning Services:  The salary is increased to $52,025.74 to be divided between the Planning and Redevelopment Departments
  • Working Foreman, Utilities Department:  The salary is increased to $44,468.06

Lisa Creech seconded.  Motion carried.

 

Phillip Rogers moved that Ordinance 06-25 be submitted for the first reading as amended.  Lisa Creech seconded.  Motion carried.

 

Phillip Rogers moved to make a motion Ordinance 06-25 be adopted on the same day at which it was introduced.  Lisa Creech seconded.  Motion carried. 

 

Phillip Rogers moved that Ordinance 06-25 be adopted.  Lisa Creech seconded.  Motion carried.

 

Ordinance 06-27 to amend section 36-157 of the Ellettsville Town Code concerning political activity

 

William Evans stated the wording of the language has been changed to clarify what our facilities can be used for. 

 

Ordinance 06-28 to amend sections 36.208 and 36.231 of the Ellettsville Town Code concerning discipline of Police and Fire Personnel

 

William Evans announced this ordinance is self explanatory.  The Town of Ellettsville has always followed the provisions of Indiana Code 36-8-3-4 concerning discipline of fire and police personnel.

 

Ordinance 06-29 to annex the area known as the Hasler Annexation

 

Frank Nierzwicki explained this is the two acres discussed earlier in the meeting.  This has been approved by the Plan Commission during the December meeting. 

 

Ordinance 06-30 to amend sections 36.121, 36.204 and 36.228 of the Ellettsville Town Code concerning Paid Time Off

 

There were no questions or comments on this ordinance.

 

Ordinance 06-31 to amend Chapter 95 concerning Parks and Recreation

 

Brett Williamson, Parks Board President informed the Council the Fall Festival Committee received grant money to build a Shelter House on the existing property being leased from the Trustee.  It is the Parks Board desire to create a process to collect fees to reserve the shelter facilities as follows:

(1)    Shelter House 1 located close to handicap parking and contains four picnic tables, one grill, electrical hookup and overhead lights:  $40

(2)    Shelter House 2 located on the hillside by the swings and contains two picnic tables, one grill, electrical hookup and overhead lights:  $40

(3)    Shelter House 3 located near the footbridge and contains eight picnic tables, one grill, electrical hookup and overhead lights:  $50

(4)    Fall Festival Shelter located next to the Street Department:  $100 plus $100 deposit.

 

The Clerk’s office will take ownership of taking reservations during business hours.  We will follow the same basic policies as Monroe County Parks.  

 

Ordinances on Second Reading

 

Ordinance 06-22 to annex the area known as the Headley-Kinser Annexation

 

Frank Nierzwicki explained this property is to the east of Springs Valley and consists of 19 acres.  There are two parcels; the Headley property to the west would be zoned residential and the Kinser property would be commercial C-3 being consistent with the corridor on State Road 46.  The Plan Commission has approved this. 

 

Lisa Creech made a motion to adopt Ordinance 06-22 to annex the area known as the Headley-Kinser Annexation.  Phillip Rogers second.  Motion carried.

 

Ordinance 06-24 to amend section 152.296 (G), 152.296 (I), 152.317 and 152.335 of the Ellettsville Town Code concerning Fees

 

Frank Nierzwicki stated when the Town Code was updated three years ago; some of the fees were lost in the revision. 

 

Lisa Creech made a motion to approve Ordinance 06-24 to amend sections 152.295 (G), 152.296 (I), 152.317 and 152.335 of the Ellettsville Town Code concerning Fees.  Phillip Rogers seconded.  Motion carried.

 

New Business

 

Phillip Rogers made a motion to appoint Dennis Williamson to the Monroe County Solid Waste Management District Board of Directors.  Lisa Creech seconded.  Motion carried.

 

Supervisor Comments

 

Frank Nierzwicki is requesting a new office space at 207 N. Sale Street for the Planning and Redevelopment office.  The Council asked him to look for new office space and has acquired two appraisals for the building.  Richland Township owns the building.  The two appraisals averaged $49,750.  Copies of the appraisals were sent to Don Lewis, Township Trustee, who agreed to the purchase price of $49,750.  The Town would pay $3,000 for the cost of the appraisals.  The total purchase price for the building would be $52,750 including the appraisals.  The funding of this building purchase would come from the Build Indiana Fund which currently has slightly over a $100,000 balance.  He would like to request the Town Council’s approval to proceed with the purchase of 207 North Sale.  William Evans asked if the Town was paying for the appraisals.  Frank said yes. 

 

Mike Spencer suggested a motion to make an offer to purchase the property.  There are some conditions that you want to make sure (title search, inspections) are done before any deal is consummated.  The purchase price is the $49,750.  Ted Robertson asked if this amount included interior renovations.  Frank said no, that would be on top of this figure and he does not know what that will be.

 

Phillip Rogers made a motion to authorize Frank to proceed with the purchase agreement with Don Lewis, Township Trustee, for the purchase price of $49,750 depending on building inspections and title searches.  Lisa Creech second.  Motion carried.

 

Sandra Hash reminded the Town Employees and Council the Christmas Luncheon is this Friday in the Fire Station Conference room from 11 a.m. until 1 p.m.  The Utilities Office will be closed during those hours. 

 

Dennis Williamson wished the State of Indiana a Happy 190th Birthday.  He went on to wish everyone a good Holiday Season.

 

William Evans wishes everybody a Happy Holiday Season and Merry Christmas. 

 

Public Comments

 

Laura Entrekin would like it explained to her what was just passed for her employment status for 2007.  William Evans stated she will be working 16 hours a week for Frank and 16 hours a week for the Marshal.  Laura questioned this not coming close to $31,000 for the year.  William agreed “no, it does not”.  It was then clarified by William that if the position was full time then it would be.  Laura said it was, then it wasn’t and now it isn’t.  She asked “why is that?”  William answered “Frank decided he did not need someone full time”.   Laura asked “if Frank did not need someone full time; it would have been nice to hear it from Frank instead of coming to a Town Board meeting to hear this”.  She went on to say no one communicates with anyone at her building and if her hours are being cut and Frank does not need a full-time person; being a taxpayer, she does not think Frank needs a building of his own. 

 

Adjournment

 

Phillip Rogers made a motion to adjourn.  Lisa Creech seconded.  Motion carried.  Meeting adjourned 8:11 p.m.