Roll Call: Patrick Stoffers asked for roll call of the Council Members. Patrick Stoffers, President; William Evans, Vice-President; Phillip Rogers and Dennis Williamson were present. Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney; Rick Coppock, Town Engineer and Frank Nierzwicki, Planning and Zoning Administrator. Lisa Creech was absent.
Approval of the regular meeting minutes for November 22nd, 2004
William Evans made a motion to approve the minutes
of the regular meeting from
Action to pay Accounts Payable Vouchers
William Evans made a motion to pay the accounts payable vouchers. Phillip Rogers seconded. Motion carried.
Resolution 31-04 Transfer of Funds
William Evans read the resolution in its entirety.
From: G-365 Computer Services $ 760.00
To: G-211 Postage $ 150.00
To: G-313 Subscriptions & Dues $ 110.00
To: G-315 Miscellaneous Professional $ 500.00
From: P-323 Telephone - Police $1,300.00
To: P-221 Gasoline & Oil $1,300.00
From: P-421 Building Improvements $ 100.00
To: P-244 Miscellaneous $ 100.00
From: P-373 K-9 Maintenance $ 826.60
To: P-213 Office Supplies $ 58.46
To: P-244 Miscellaneous $ 768.14
From: P-443 Arms, Radar & Equipment $ 1,664.68
To: P-243 Uniforms & Gear $ 1,664.68
Sandra Hash explained this is due to the depletion of certain lines and need to move appropriations around to make items come out of the correct lines.
William Evans made a motion to adopt Resolution 31-04. Phillip Rogers seconded. Motion carried.
Ordinances on First
Ordinance 04-25 Fixing of the Salaries for Budget Year 2005
Sandra Hash explained she removed the annual salaries on the Ordinance as suggested by the State Board of Accounts to avoid problems on years with 27 instead of 26 pay periods. The part-time salaries ranges were raised.
Patrick Stoffers added we removed the Building Department lines in
anticipation of adopting Ordinance 04-27 the agreement with
Ordinance 04-26 Inter-local Cooperation Agreement between the Town of Ellettsville and Monroe County, Indiana regarding Animal Management Services
William Evans read the Ordinance in its entirety.
Ordinance 04-27 Inter-local Cooperation Agreement between the Town of Ellettsville and Monroe County, Indiana regarding Building Code Authority
Jim Gerstbauer, Monroe County Building Commissioner stated
this inter-local agreement is similar to the agreements the Town of
Dennis Williamson said he looked at
Patrick Stoffers said yes if we adopt this agreement then the Town’s code will have to be amended.
Dennis Williamson asked for clarification on what fees were collected and how they were distributed.
Jim Gertsbauer explained, using the City of
Mike Spencer pointed out a few minor changes. The Town currently doesn’t have a Certificate of Zoning Compliance so that would need to be created in our ordinance. He’s unsure about the unsafe houses.
Jim Gerstbaurer said they handle unsafe
houses for Stinesville and the County but not for
Mike Spencer said unsafe buildings would need to be addressed. Part 2 paragraph F needs to be looked at also concerning rental residential review.
Ed Bitner asked how much it would cost a person for a permit. He added he was under the impression it wouldn’t cost the public any more money if the County took over permits.
Jim Gerstbauer said it will not cost the Town itself any more or Ellettsville residents not building but to those who are building within the Town it will cost more.
Pat Stoffers said this will essentially be eliminating some cost
because by the Town signing this agreement it will free up the Fire Department
Jim Gertsbauer encouraged the Town to make a
decision to either sign a contract with
Patrick Stoffers thanked Jim Gerstbauer for his time.
Ordinances on Second
Ordinance 04-24 adding streets, speed limits, through and stop streets and no parking areas
William Evans read the different sections of the Ordinance by title only.
Sandra Hash explained this encompasses the new roads in the Union Valley Farms subdivision, the roads from the Hoosier Tire and Briargate annexations and a few older roads that were inadvertently omitted.
Dennis Williamson pointed out all of the streets listed have a speed limit of 20 mph.
William Evans made a motion to adopt Ordinance 04-24. Phillip Rogers seconded. Motion carried.
Update of the Ellettsville Greenway Projects – Gateways, Decorative Street Lighting and Heritage Trail
The Heritage Trail proposed is for a walking and bicycling trial within the Town for means of an alternative transportation system in the downtown area and recreational purposes. The total grant money awarded from INDOT was $169,610.00; the local match total was $76,154.00 for a grand total of $245,764.00.
The Town was awarded a grant for $169,610 for the first phase in January 2004 from INDOT for the trail project. He will be checking on the project with Rick Coppock. If all goes as planned construction will begin in the spring of 2006.
He added the INDOT deadline for funding for the next enhancement cycle
is coming up. The Bloomington MPO (Metropolitan
Planning Organization) where we have to submit our proposal is due at the end
of December or as soon as possible.
INDOT must receive the grant proposal by
He added he has reviewed the plan project by Barry Fisher, a
Police Department Change Order #11
Ron Sanders and Larry Neidigh showed the floor plans and explained the change order needed. The cost for the conversion of a storage room into an office space for the Town’s PZA total is $4,282.00 (Neidigh Construction change estimate #27); and the changing of the glazing to be ¼” clear laminated glass in door number 2 to make it more secure and safer is a total cost of $286.00 (Neidigh Construction change estimate #24) for a grand total for Change Order #11 of $4,568.00.
William Evans made a motion to accept Change Order #11 for $4,568.00. Phillip Rogers seconded. Motion carried.
Ron Sanders and Larry Neidigh said the building is 90%-95% complete inside. They don’t have a date yet due to this last Change Order still in progress. They will have a better idea next week. The furniture came in but it is not put into the proper areas yet.
Dennis Williamson asked about the generator and the panels on the garage doors that were repainted.
Ron McGlocklin said the generator is supposed to be in on December 30th. The panels are installed now.
Request to convert unused vacation days to unused sick days
Patrick Stoffers read off the list of employees wishing to transfer days.
Jim Davis – 7 days Steve Bartlett – 9 days
Mike Cornman – 3 days Kip Headdy – 1 day
Kevin Patton – 5 days
William Evans moved (to allow this conversion of unused vacation days to sick days). Phillip Rogers seconded. Motion carried.
Request to carry over vacation due to December anniversary date
Patrick Stoffers explained a letter by Street Department employee Steve Hicks requesting to carry over his vacation to 2005 since he was hired in December.
Sandra Hash explained it would be difficult for an employee who was hired in December to use their vacation by the end of the year, particularly a Street Department employee since bad weather is possible anytime and the Department needs all of their employees during that time.
Phillip Rogers made a motion to allow Stephen J. Hicks to roll his 5 days vacation over until 2005. William Evans seconded. Motion carried.
Supplemental Fire Service Agreement between the Town of
Jim Davis explained the agreement is the same as last year with a 5% increase except the language to purchase a new fire truck was removed from the contract because the truck was paid off this year. Also Don Lewis has allowed a substantial increase of $60,000 in his budget for more part-time employees for a total increase in the agreement for this year of approximately $71,000. The total agreement is for $418,063.00.
Dennis Williamson asked how many part-time employees Jim plans to hire.
Jim Davis said he wants to have basically the same as one, new full-time employee but in a part-time mode at the new station for an additional 24-7 coverage. A new full-time employee costs approximately $105,000 and we would be getting the same coverage with part-timers for approximately $71,000.
Dennis Williamson made a motion to accept Supplemental Fire Service
Agreement between the Town of
Annual Maintenance Agreement for Komputrol Software Systems
Sandra Hash explained this is for our software assistance and updates. The cost of the agreement is split between
the General Fund, the Water Utility and the Sewer Utility. The total is $3,750 and begins
William Evans made a motion to pay the annual Maintenance Agreement for Komputrol Software Systems. Phillip Rogers seconded. Motion carried.
Request for Preliminary and Final Plat Approval of 2 lot subdivision
for Staggs 17.98 acres on
Rick Coppock explained this is a request for Preliminary and Final Plat Approval. The total acreage is 17.98 and the developer wants to split it into 2 lots, one will be 15 acres and the other will be 2.98 acres. The 2.98 acre track will remain the same with the existing house on it. The other 15 acres will be developed in the future similar to the Union Valley Farms subdivision.
Frank Nierzwicki recommended approving their request. He added he will be paying close attention to all new road access issues.
William Evans made a motion to
approve the Request for Preliminary and
Final Plat Approval of a 2 lot subdivision for Staggs 17.98 acres on
Frank Nierzwicki said he has a copy of the fax from the Sowders which explains they will be moving their trailers off of their property on to the old Robinson Block property which is still owned by Robinson’s and is zoned for that use.
Jim Davis said the Fire Department has officially moved into the new Fire Station and he plans to have the official open house in February possibly. It’s a nice building; we’ve had lots of visitors and are glad to show them around. We’re glad to be there.
Sandra Hash announced
the State Board of Accounts Auditor Becky Suhrhenrich
will be in her office for the next couple of months auditing the books if
anyone has any questions for her. She
also reminded everyone the Town’s Christmas Luncheon is Friday, December 17th
at the new Fire Station from 11 a. m. to 2 p. m. and due to the
Holidays the next
wished everyone a safe
Phillip Rogers made a motion to adjourn this meeting. William Evans seconded. Motion carried. Meeting adjourned at p. m.