The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Thursday, December 27, 2001 at the Town Hall. Jerry Pittsford called the meeting to order and led the prayer. David Sorokoty led the Pledge of Allegiance.
Jerry asked for roll call of Council Members. Members present were Jerry Pittsford, President; David Sorokoty, Vice President; Michael Cornman, David Drake and Geraldine McIntyre. Also present was Sandra Hash, Clerk-Treasurer. Mike Spencer, Town Attorney, was not present.
Jerry Pittsford read the proclamation honoring Maurice Endwright proclaiming Friday, December 14th, 2001 as an official day of mourning for his passing. Geraldine McIntyre moved to accept proclamation, David Drake seconded. Motion carried.
Approval of Minutes of the regular meeting of December 10, 2001
Geraldine McIntyre made a motion to accept the minutes of the December 10, 2001 meeting. David Sorokoty seconded. Motion carried.
Ordinances on First Reading
Ordinance 01-33 amending section 290-10 of the Ellettsville Town Code concerning division of the Town every ten years.
David Drake read by title. Jerry explained that this Ordinance was a proposal to create new wards within the Town.
Ordinance 01-34 amending title 12 of the Ellettsville Town Code by adding chapter 265 entitled records retention schedule.
Mike Cornman read by title. Jerry explained that this Ordinance concerned the retention of the Town’s financial records..
Resolutions 20-01 Transfer of Funds
Mike Cornman requested that this Resolution be read by title only due to the numerous transfers requested. Mike stated the Council realizes the Police Department is in the process of building improvements, which would explain their need to transfer funds; furthermore, he reminded the Council that the Fire Department had submitted a cover letter explaining the need for their transfers. Jerry asked Ron McGlocklin to explain the building improvements. Ron explained they are installing new counters to add more usable workspace, moving a door and replacing light fixtures. Ron explained that some individuals and businesses had volunteered to help with improvements and that so far they have not paid for any labor.
Jerry asked how Group Health Insurance had $10,000 left and Sandy explained it was due to the turn over in employees. She also explained that she would like to transfer this money into Miscellaneous Professional to allow the Town Code to be re-done by a professional firm. Mike requested quotes for codification.
Geraldine McIntyre moved to approve Resolution 20-01. David Drake seconded. Motion carried with Mike Cornman abstaining.
Ordinances on Second Reading
Ordinance 01-30 Salary Ordinance for 2002
Discussion was held on the proposed amendment to the section referring to the Police Department hours proposing to change the hours the Policemen have to work (6 more hours in a 28 day work cycle) before receiving overtime pay. This
amendment would have the Police on a 28-day work cycle and 171 hours as the cut off before receiving overtime pay for. Jerry Pittsford said he felt that 27-day work cycle and 165 hours was the best way for the Police Department.
David Drake made the motion to approve Ordinance 01-30. Patrick Stoffers, a concerned citizen, asked to comment on the Police hours and he referenced the Fair Labor Standards explaining that is the minimum the Town must go by. The Town could be more generous at the Council’s discretion. Pat cited five examples within the Town currently where the Town is more generous than the FLS. He requested the Council to re-think the changing of the hours for the Police Department so this Department receives the same generous treatment as other Departments. Geraldine seconded David’s motion. After further discussion David Drake asked for clarification of the proposal to change the hours for the Policemen. Jerry explained that the Fire Department has the maximum hours allowed by the FLS and he wanted the Police Department to be equal by following the maximum hours before overtime.
It was suggested that the Salary Ordinance be tabled. Sandy explained she could not continue with payroll until this Salary Ordinance was passed. It was suggested to approve the original salary ordinance, which listed the Police at 165 hours as the cut off before receiving overtime pay.
David Drake withdrew his motion and Geraldine withdrew her second. David Drake made the motion to approve Ordinance (as originally written) with this change of “individual overtime amounts are calculated on a 28 day work cycle for hours worked above 165, they will be paid straight time for hours worked in excess of their normal scheduled work hours but less than 165 hours”. This is the way they are currently paid and David Drake said he didn’t know if it was correct but he didn’t think it was fair to take away what they are already getting by amending this ordinance as discussed above. David Sorokoty seconded. Motion carried.
Ordinance 01-32 Agreement with Insight Communications
Jerry asked David Sorokoty to explain what information he has concerning this agreement. David said he would like to table this Ordinance because it doesn’t include cable for live feed.
David Sorokoty made a motion to table Ordinance 01-32. Mike Cornman seconded. Motion carried.
Old Business None
Employees’ requests to transfer remaining vacation days to sick days in accordance with the Ellettsville Town Code 255-35.
Jim Ragle – 2 Jim Davis - 8
Chris Clouse – 2 Mike Cornman – 3
Kevin Patton – 4.5 Donya Medley – 6
Alvie Bohall - 10
David Drake moved to approve conversion of unused vacation days to sick day accounts. Geraldine McIntyre seconded. Motion carried with Mike Cornman abstaining.
Sandy read the encumbrances list and told which Department had each encumbrance and the reason for each. The encumbrances were discussed and the grand total to encumber is $ 60,881.13. David Sorokoty moved to accept encumbrances. Geraldine McIntyre seconded. Motion carried.
Lotus Planning Services Contract – Bill Land
Sandy explained that Mike Spencer had prepared this contract for Bill Land. David Sorokoty moved to accept the Contract. David Drake seconded. Motion carried.
Job Description for Administrative Assistant to the Council
Geraldine McIntyre moved to table this job description. David Sorokoty seconded. Motion carried.
Action to pay Accounts Payable Vouchers
Mike Cornman moved to approve the accounts payable vouchers. Geraldine McIntyre seconded. Motion carried.
Jim Ragle – He asked permission to declare the leaf loader as surplus to sell. He also asked permission to pursue a lease and get quotes on backhoes (John Deere model). Geraldine McIntyre made motion to approve Jim’s requests. David Drake seconded. Motion carried.
Sandy Hash – Requested permission to install DSL in the Clerk’s Office. Mike Cornman made a motion to approve the DSL for the Clerk’s Office. Geraldine McIntyre seconded. Motion carried.
Geraldine McIntyre –Presented a letter she had received from the Department of the Navy hosted by Crane inviting someone to attend a meeting on January 10, 2002 at 11:00 a. m. about the Information Technology Emergency Response Program.
David Sorokoty – Expressed his pride that Bybee Stone Company has been part of the rebuilding of the Pentagon. Crider Construction has been working at Curry and Hwy 46 and it is a dangerous area and he would like to see this area made safer. He also thanked the Police and Fire Departments for working during the Holidays. He read an article called Monroe County Historian from 1-13-1891 concerning Ellettsville. The article stated Ellettsville was 7 miles north of Bloomington and had a population of 712.
Mike Cornman – Thanked the Council members for working so hard this year. He also wanted to express his pride in Bybee Stone Company.
Jerry Pittsford – Likewise expressed that it was one of the proudest moments in Ellettsville’s history to have Bybee Stone Company be contracted to help rebuild the Pentagon. He said there is a quote from President George W. Bush etched into
the memorial stone. He expressed his thanks to Bybee for extending the invitation to the Council to attend this media event of shipping the stone to the Pentagon.
He explained that the radar sign listed in the encumbrances is the one that was presented to the Council. He said that Hall Signs had given us the sign at a reduced price of $ 3,000 and that the signs would later be sold for $ 4,200.
He reminded the Council that the next meeting will be the election of officers. He also told that he has enjoyed the experience of being Council President and thanked the Board for the opportunity.
Privilege of the Floor
Greg Hudson – Reaffirmed his complaint concerning the confiscation of his jeep.
Geraldine McIntyre made the motion to adjourn the meeting. Mike Cornman seconded the motion. Meeting adjourned at 8:51 p. m.
Jerry Pittsford, President David Sorokoty, Vice President
Mike Cornman David Drake
Geraldine McIntyre Sandra C. Hash