December 27, 2006

 

 

 

The Ellettsville, Indiana, Town Council met in regular session on Wednesday, December 27, 2006, at the Fire Department Training and Conference Room.  William Evans called the meeting to order at 7:30 p.m.  Lisa Creech led in prayer and Phillip Rogers led the Pledge of Allegiance. 

 

Roll Call:  Members present were William Evans, President; Dennis Williamson, Vice President; Lisa Creech, Phillip Rogers and Ted Robertson.  Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer were also present. 

 

Supervisors Present:   Jim Davis, Jim Ragle, Jay Humphrey, Mike Farmer and Jeff Farmer were present.  Frank Nierzwicki was also present.

 

Stormwater Utility

 

William Evans explained the Town is in the process of complying with the Rule 13 Stormwater Utility issue.  He asked Sandra what has been the total spent on this from 2004-2006.  Sandra answered “just below $43,000”.  There were no additional comments or questions.

 

Approval of the minutes

 

Lisa Creech made a motion to approve the minutes for the Regular Meeting for December 11, 2006, the Special Session December 18, 2006 and the Executive Session December 21, 2006.  Phillip Rogers seconded.  Motion carried.

 

Action to Pay Accounts Payable Vouchers

 

Lisa Creech made a motion that we pay Accounts Payable Vouchers.  Phillip Rogers seconded.  Motion carried.

 

Resolutions

 

Resolution 28-06 Transfer of Funds

 

Sandra Hash explained this transfer is to accommodate a shortage in the Town Improvement fund for proposed sidewalks on Vine Street (which will be discussed later in the meeting).    

            From:   1-1-354           Street Lights                             $2,110.71

            To:       1-1-455          Town Improvements                 $2,110.71

 

Lisa Creech made a motion to approve Resolution 28-06 Transfers of Funds.  Phillip Rogers seconded.  Motion carried.

 

Resolution 29-06 additional encumbrance for 2006

 

Sandra stated the encumbrance list was approved at the last meeting and the sidewalk was not finalized.  In order to carry the sidewalk money over, it needs to be captured with a Purchase Order #5242 to Kendall Concrete in the amount of $31,970.00, which brings the Purchase Order totals to $54,161.23 which includes the previous encumbrances. 

 

Lisa Creech made a motion that we adopt Resolution 29-06 additional encumbrance for 2006.  Phillip Rogers second.  Motion carried. 

 

Ordinances on Second Reading

 

Ordinance 06-27 to amend section 36.157 of the Ellettsville Town Code concerning political activity

 

There were no additional questions from the Council.

 

Lisa Creech made a motion that we adopt Ordinance 06-27 to amend section 36.157 of the Ellettsville Town Code concerning political activity.  Phillip Rogers second.  Motion carried.

 

Ordinance 06-28 to amend sections 36.208 and 36.231 of the Ellettsville Town Code concerning discipline of Police and Fire Personnel

There were no additional questions from the Council.

 

Lisa Creech made a motion that we adopt Ordinance 06-28 to amend section 36.208 and 36.231 of the Ellettsville Town Code concerning discipline of Police and Fire Personnel.  Phillip Rogers seconded.  Motion carried. 

 

Ordinance 06-29 to annex the area known as the Hasler Annexation

 

Frank Nierzwicki, Director of Planning and Redevelopment Services announced the Hasler annexation is on second reading.  It is two acres on Depot Road east of the Wever property and west of the Burrell property.  This has been approved by the Plan Commission.

 

Lisa Creech made a motion that we adopt Ordinance 06-29 to annex the area known as the Hasler Annexation.  Phillip Rogers seconded.  Motion carried. 

 

Ordinance 06-30 to amend sections 36.121, 36.204 and 36.228 of the Ellettsville Town Code concerning Paid Time Off

 

Lisa Creech read the ordinance in its entirety.  Sandra stated a revision was made; she took the word “vacation” out and replaced it with “P.T.O.” because vacation is longer addressed in out policy. 

 

Lisa Creech made a motion that we adopt Ordinance 06-30 to amend sections 36.121, 36.204 and 36.228 of the Ellettsville Town Code concerning Paid Time Off.  Phillip Rogers seconded.  Motion carried.

 

Ordinance 06-31 to amend Chapter 95 concerning Parks and Recreation

 

Brett Williamson, Park Board President explained this ordinance is to establish a rental fee schedule for the Town Shelter Houses located in Campbell’s Park including the new Shelter House that was donated by the Fall Festival Committee.

 

Lisa Creech made a motion that we adopt Ordinance 06-31 to amend Chapter 95 concerning Parks and Recreation.  Phillip Rogers seconded.  Motion carried.

 

New Business

 

Contract for installation of sidewalk on the North side of Vine Street

 

Rick Coppock, Bynum Fanyo presented a contract for sidewalk replacement construction along the north side of Vine Street from Sale Street back east to the creek by Smithville Telephone.  It is roughly 630 feet.  They received three quotes for the project from Groomer Construction, Kendall Concrete and Hardin’s Concrete with Kendall Concrete being the lowest bidder at $31,970.00 which is reflected in the contract.  He is recommending Kendall Concrete be awarded the contract for the Vine Street sidewalk project. 

 

Lisa Creech made a motion that we accept the contract for Vine Street sidewalk replacement project to Kendall Concrete for $31,970.  Phillip Rogers seconded.  Motion carried.   

 

Annual Renewal of the Disaster Recovery Agreement with Komputrol – provides off-site storage of system backups and converts data from tape median to CD-ROM

 

Sandra Hash explained this is an annual agreement with Komputrol.  She sends backups to them by mail twice a year and they convert the information to a CD-ROM.  This is a standard procedure that has been done for many years.  The contract is for $450.00.

 

Lisa Creech made a motion we adopt the Annual renewal of the Disaster Recovery Agreement with Komputrol for $450.  Phillip Rogers seconded.  Motion carried.

 

Telephone System upgrade at Town Hall

 

Jeff Farmer, Ellettsville Utilities presented a proposal for a new phone system for the Town Hall building.  Smithville Telephone approached them after it was hard for them to find parts for repairs because the old system is being phased out.  The new system would consist of nine new phones with many features we do not currently have. They had a meeting and the cost would be $3,680 split three ways between the Clerk’s Office, Water and Sewer ($1,226.67 each department).  William Evans questioned the proposal stating the price was $3,500.  Jeff explained they are adding another person in the Utilities office and decided to purchase the ninth phone for $180.  William Evans will abstain from voting because he is employed by Smithville Telephone.

 

Lisa Creech made a motion we approve the telephone system upgrade at Town Hall to Smithville Telecom, LLC for $3,680.  Phillip Rogers seconded.  William Evans abstained.  Motion carried.

 

Public Comments

 

Ed Bitner had a few issues for the Council:

·          He asked for clarification on ordinances on second reading.  He read in The Journal two of the ordinances on first reading were passed at the last meeting. Sandra Hash explained the salary ordinance was passed at the last meeting on the first reading.

·          He requested a copy of the Town Council meeting packet and was told he would be charged ten cents per page.  He would like the Town Council to give members of the other Commissions copies of Town Council packets.  William Evans asked if he wants a hard copy or electronic.  Sandra will add Ed to the list for an electronic copy. 

·          Special Use Water Meter.  He turned in his meter in October and was told he would receive a check in a few weeks.  He has not received a refund and would like to know when it would be refunded.  Sandra commented a refund will be sent and the delay is because there was a large volume of refunds.  While Sandra checked the Accounts Payable listing Ed went on to say he has declined to carry forth a lawsuit against the Town for the other part of the $35 in a class action suit.  He would join with them but he would not pursue it.  Sandra let Ed know his check has been written and he can pick it up at Town Hall in the morning. 

·          Comments about Ted Robertson.  Ed first explained when he was brought on to the Plan Commission he abstained from voting because he did not have knowledge of what was going on.  Ted caught Ed off guard because he voted on issues at the last meeting without any knowledge of what was going on.  William Evans clarified Ted was informed a head of time of the issues. 

Ed ended by saying he has enjoyed working with William Evans and Lisa Creech on the Town Board. 

 

Fred Baugh, resident 5114 Capitol Avenue presented some pictures of his street.  He had some complaints regarding the Sims project on Capitol Avenue:

  • Trucks blocking the road up to 45 minutes
  • Streets are not staying cleaned
  • Broken water lines and the residents were not notified
  • Construction workers’ profound words with  Frank Nierzwicki

 

Dennis Williamson received a call regarding this and he called the Monroe County Building Department who will be coming out to look.  Fred Baugh also spoke with the Building Department who informed him they were not going to be involved.  Dennis clarified Monroe County Building Department does handle our inspections.  Frank Nierzwicki then clarified the inspections consist of footers and construction phases.  He then commented on Mr. Baugh’s concerns.

  • The developer has promised to deliver a listing of proposed activities with stipulations that if water was to be turned off he would be notified. 
  • The streets are supposed to be clean at the end of the day.  It appears to be done some days.
  • The streets are city streets and the town has been there to work with trucks to maintain traffic.
  • He is staying in close contact with the neighbors, developer and Monroe County Building Department.

 

Fred Baugh asked if there is supposed to be a building permit displayed.  Frank said there should be one and he will check with Monroe County in the morning to make sure it is posted.  Lisa requested Frank work with the neighbors and set up a Neighborhood Association.  Lisa stated this should have been set up prior to any construction to avoid these issues. 

 

Ed Bitner asked if anything has been done about the lighted sign that has been placed, against Town ordinance, in front of Jack & Jill Daycare. Frank answered they are in violation of the BZA and he will be working with Mike Spencer on how to handle this situation. 

 

William Evans asked Lisa Creech to read the letter regarding the nomination of Maurice E. Endwright to the 2007 Class of the Indiana Journalism Hall of Fame.

 

Supervisors Comments

 

Frank Nierzwicki was asked by William Evans to review and go over Planning Department funds and grants received over the last few years. 

In 2005:  $260,000

  • $20,000 grant from INDOT for Planning
  • $240,000 for Heritage Trail Phase II

 

In 2006:  $53,304.88

  • $10,658 from INDOT Planning grants
  • $23,500 Educate children about safe routes to school
  • $14,771 Secured local match approval for the Gateway Projects (Bybee Stone)
  • $4,375 from IU for Intern
  • 463.94 acres annexed into Town with Assessed Valuation $1.4 million

 

For 2007:  $1,018,750.00 - Proposed

  • $200,000 Working with School Corporation for Safe Routes to School
  • $50,000  I-69 planning grant
  • $15,000  Metropolitan planning grant
  • $750,000 School Corporation and Monroe County Congressional earmarked for Sycamore Drive extension
  • Grant work with IU intern

 

Sandra Hash recognized William Evans and Lisa Creech for their service to the Town of Ellettsville and presented them with a plaque.

 

Dennis Williamson stated the flags are at half staff out of respect for President Ford.  He went on to say it has been a pleasure working with William and Lisa. 

 

Lisa Creech announced this will be the first time in many years she will not be active with something in the Town.  She thanked Jim Ragle and enjoyed being the Street Department liaison.  She thanked Amber and Sandra.  She thanked past and present Council Members. 

 

William Evans congratulated Dan Swafford and Dianna S. Bastin on their election to the Council.  He thanked the department heads and employees of the Town.  He thanked Mr. Spencer for his legal help and Sandra with the Clerk’s office.  The Council accomplished a lot working with Town, Federal and State Codes to follow.  He thanked Patrick Stoffers for the wonderful job on the Council. 

 

Adjournment

 

William Evans adjourned the meeting at 8:18 p.m.