December 8, 2008

 

 

 

The Ellettsville, Indiana, Town Council met in Regular Session on Monday, December 8, 2008, at the Fire Department Training and Conference Room.  Dianna Bastin called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Sandra Hash led in prayer. 

 

Roll Call:  Members present were Dianna Bastin, Vice-President, David Drake and Scott Oldham.  Sandra Hash, Clerk-Treasurer; Mike Spencer, Town Attorney and Rick Coppock, Town Engineer were also present.  Dan Swafford and Phillip Smith arrived at 7:45 p.m.

 

Supervisors Present:   Jim Ragle, Jay Humphrey, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.

 

Approval of the Minutes

 

Dianna Bastin entertained a motion for approval of the minutes for the Regular Meeting of November 24, 2008.  David Drake so moved.  Scott Oldham seconded.  Motion carried.

 

Action to Pay Accounts Payable Vouchers

 

Dianna Bastin entertained a motion to pay Accounts Payable Vouchers.  Scott Oldham so moved.  David Drake seconded.  Motion carried. 

 

Resolutions

 

Resolution 21-08 Temporary Loan

 

Sandra Hash explained the General Fund is short on cash.  Sandra is requesting a temporary loan for $100,000 from the Rainy Day Fund to the General Fund.  When the Town receives a tax payout, the money will be transferred back to the Rainy Day Fund.  The Auditor’s Office is expecting the tax settlement to be around December 17 with the payout before the end of the year.  The Town has a low operating balance.

 

David Drake made a motion we adopt Resolution 21-08.  Scott Oldham seconded.  Roll call vote:  Dan Swafford – absent; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – absent.  Motion carried 3-0. 

 

Ordinances on First Reading

 

Ordinance 08-12 to amend the Ellettsville Town Code concerning sewer rates and Charges

 

Jeff Farmer, Ellettsville Utilities requested Mike Spencer to write up an ordinance to amend the Town Code amending sewer rates and charges.  After the first reading, there will be public notification; a date will be set for a public hearing and then the second reading. 

 

Mike Spencer requested for someone to move and vote this be passed; first submission first reading.   Scott Oldham so moved.  David Drake seconded.  Roll call vote: Dan Swafford – absent; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – absent.  Motion carried 3-0. 

 

Ordinances on Second Reading

 

Ordinance 08-11 the 2009 Salary Ordinance

 

Sandra Hash explained this ordinance was presented at the last council meeting and there was one requested change.  The Planning Department Administrative Assistant’s ending salary range was changed to $16.23.  Scott Oldham found another change that needed to be made; Line 109 Police Officer Part-time did not reflect a 3% raise.  Sandra will make the change. 

 

Scott Oldham made a motion we amend Line 109, under General Fund Police, to reflect a 3% pay increase consistent with what the other Town Employees have had, at least the part-time employees.  Dianna Bastin seconded.  Roll call vote:  Dan Swafford – absent; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – absent.  Motion carried 3-0. 

 

Dianna Bastin entertained a motion to pass Ordinance 08-11 2009 Salary Ordinance as amended.  David Drake made a motion we adopt Ordinance 08-11.  Scott Oldham seconded.  Roll call vote:  Dan Swafford – absent; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – absent.  Motion carried 3-0. 

 

New Business

 

Annual Software Maintenance Agreement with Komputrol for 2009

 

Sandra Hash presented the annual renewal contract that will give us the ability to have software support year round.  Updates for Budgetary and Payroll are included.  The breakdown is as follows:

 

Budgetary Accounting System   $ 1,200.00

Municipal Utility Billing System     1,320.00

      Payroll Processing System            1,450.00

      Bank Direct Deposit System            220.00

Fixed Asset Inventory System          350.00

 General Ledger Accounting System  600.00

Total Annual Maintenance Fees   $5,020.00

 

Sandra did not have the figures from last year but remembers there is a slight increase. 

 

Dianna Bastin entertained a motion that we accept the annual software maintenance agreement.  Scott Oldham made the motion.  David Drake seconded.  Motion carried.

 

2009 Public Meeting Schedule

 

Sandra Hash gathered the 2009 meeting dates from all individual Boards.  The Town Council meetings will still be the 2nd and 4th Monday of each month with the exception of May and October which will be in observance of Memorial and Columbus Day.  The Plan Commission meetings are held the first Thursday of the month with the exception of January.  The Redevelopment Commission has many meeting date changes.  The Public Notice, with all the meeting dates and changes, will be posted on the Town website, at the Fire Station and Town Hall. 

 

Frank Nierzwicki, Director of Planning Services did not attend the last Plan Commission meeting but was informed they decided to change the meeting time to 6 p.m.

 

Dianna Bastin entertained a motion that we accept the dates provided.  David Drake so moved.  Scott Oldham seconded.  Motion carried.

 

Animal Shelter Interlocal Agreement for Fiscal Year 2009

 

Sandra Hash explained this is an annual agreement between the Town of Ellettsville, Monroe County and the City of Bloomington.  The City of Bloomington owns the shelter and Monroe County has always paid a fee, per animal.  Several years ago, the City of Bloomington approached Ellettsville and asked the town to contribute.  The Town agrees to pay $12,500.  The Town follows the Monroe County animal control rules and they handle all of our animal control. 

 

David Drake made a motion we accept the Animal Shelter Interlocal Agreement for Fiscal Year 2009.  Scott Oldham seconded.  Roll call vote:  Dan Swafford – absent; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – absent.  Motion carried 3-0. 

 

Dianna Bastin noted Monroe County has already signed the contract. 

 

Supervisors Comments

 

Frank Nierzwicki, Director of Planning Services is trying to set up a training session for the Town Council, Redevelopment, Plan Commission, BZA and other appointed officials for a seminar on Planning Processes.  This is part of the I-69 Community Planning Grant that we received. 

 

Council Comment

 

Scott Oldham announced an officer was injured in the line of duty today.  He is doing well and our thoughts go out to him.  Scott Oldham thanked Deputy Chief Humphrey for attending the meeting this evening. 

 

David Drake thanked all the Town Employees and volunteers who came and made the Christmas Lighting Ceremony what it was.  David thanked Dianna for all her hard work and everything she put into it. 

 

Dianna Bastin thanked all the Town Employees and others for all their work.  It went very well.  Dianna thanked Jay Humphrey for assisting the County during the bad weather.  She also apologized for calling Music Warehouse the Ellettsville Choir at the Christmas Lighting Ceremony. 

 

Dan Swafford apologized for arriving late to the meeting; he and Phillip Smith had a previous engagement.  Dan thanked Dianna and Ron Wayt for the wonderful job.  He also thanked the Street Department and Utilities.  Everyone did a wonderful job.  The Town received a lot of news publicity and good recognition. 

 

Phillip Smith thanked Dianna and Ron.  The Edgewood Music Warehouse did a great job.  

 

Adjournment

 

Dianna Bastin entertained a motion that we adjourn.  Dan Swafford made the motion.  Phillip Smith seconded.  Motion carried.  Dianna Bastin adjourned the meeting at 7:49 p.m.