December 12, 2011

 

 

 

 

 

The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, December 12, 2011, at the Fire Department Training and Conference Room.  David Drake called the meeting to order at 7:00 p.m.  Dan Swafford led the Pledge of Allegiance followed by a prayer led by Sandra Hash. 

 

Roll Call:  Members present were David Drake, President; Scott Oldham, Vice President; and Dan Swafford.  Dianna Bastin and Phillip Smith were absent.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney, and Rick Coppock, Bynum Fanyo, Town Engineer, were also present.   

 

Supervisors Present were:  Jim Davis, Jim Ragle, Tony Bowlen, Connie Griffin, Mike Farmer and Jeff Farmer.

 

Clerk-Treasurer’s Report

 

Sandra Hash, Clerk-Treasurer – Presented the Clerk-Treasurer’s Report for the month of November.

 

General Fund:

§         Revenue is $386,109.61

§         Expenses are $138,322.86

§         Ending balance is $380,107.45.

 

Motor Vehicle Highway:

§         Revenue is $82,185.67

§         Expenses are $27,087.12.

§         Ending balance is $84,077.20.

 

Water Operating Fund:

§         Revenue is $135,353.58

§         Expenses are $119,594.21.

§         Ending balance is $221,845.57.

 

Waste Water Operating Fund:

§         Revenue is $160,738.54.

§         Expenses is $144,716.39

§         Ending balance is $215,515.92.

 

The temporary loans have been paid back. The Town has received 80% of its tax settlement.  The Town has paid back $100,000 from the General Fund to the Rainy Day Fund and $50,000 from MVH to the Rainy Day Fund.  The only outstanding loan is on the Fire Debt Service in the amount of approximately $15,000.  When the Town receives the remainder of its tax settlement, hopefully there will be enough to pay back the Fire Debt Service loan.  If not, a resolution will have to be prepared to carry the loan over to next year or a permanent transfer from the Rainy Day Fund into the loan fund to catch it up.  The Town got behind when it lost some of its assessed valuation in 2008.  It isn’t accumulating enough to get caught back up.

 

Approval of Minutes

 

David Drake entertained a motion for the approval of the minutes for the regular meeting on November 28, 2011.  Scott Oldham made a motion to approve the minutes of the regular meeting on November 28, 2011.  Dan Swafford seconded.  Motion carried.

 

Accounts Payable Vouchers

 

David Drake entertained a motion for action to pay Accounts Payable Vouchers.  Scott Oldham made a motion to pay the Accounts Payable Vouchers.  Dan Swafford seconded.  Motion carried.

 

Resolutions

 

Resolution 16-2011 Transfer of Funds

 

Sandra Hash – This happens at year end.  The Planning Department wants to transfer out of telephone and printing into office supplies.  When the telephone audit was performed they found some changes that could be made to the telephone system in the Planning Department which resulted in a savings.  Street Department is moving $3,392 from equipment into gas and oil.

 

Dan Swafford made a motion to adopt Resolution 16-2011 Transfer of Funds.  Scott Oldham seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; and Dan Swafford - yes.  Motion carried 3-0.

 

Ordinances

 

Ordinances on Second Reading

 

Ordinance 2011-12 to Amend Ordinance 10-21 Fixing of Salaries for Budget Year 2011

 

Sandra Hash – This is an adjustment to be made to Town Marshal Tony Bowlen’s salary.  There was a certification pay for which he has not received payment for several years.  The certification pay is being caught up and paid in a lump sum.

 

David Drake entertained a motion to adopt Ordinance 2011-12 to Amend Ordinance 10-21 Fixing of Salaries for Budget Year 2011.  Scott Oldham made a motion to adopt Ordinance 2011-12 to Amend Ordinance 10-21 Fixing of Salaries for Budget Year 2011.  Dan Swafford seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; and Dan Swafford - yes.  Motion carried 3-0.

 

Ordinance 2011-13 Fixing of Salaries for Budget Year 2012

 

David Drake – This was reviewed at budget time.  There were no across the board raises for this year.

 

David Drake entertained a motion to adopt Ordinance 2011-13 Fixing of Salaries for Budget Year 2012.  Scott Oldham made a motion to adopt Ordinance 2011-13 Fixing of Salaries for Budget Year 2012.  Dan Swafford seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; and Dan Swafford - yes.  Motion carried 3-0.

 

Old Business

 

Trees at the First Assembly of God Building Site

 

Connie Griffin, Director of Planning – This is not her agenda item.  A citizen requested this item be placed on the agenda.  Therefore, she has no comments at this time.  Scott Oldham asked if the Town has jurisdiction over where the dirt is piled.  Ms. Griffin replied it would be based on the grading plan.  Steve Bruns, who represents the church, explained the excavation of dirt on the trees was to level the land due to a large hole, for safety purposes and to eliminate water pooling issues.  Ms. Griffin provided photographs of trees placed by the sidewalk at Autumn Ridge and a copy of the site development plan which shows Red Maple and Pine trees that will be placed for buffering.  There will be sufficient buffering between the two sites.  The Pastor of the church has received a second opinion about the health of the trees with the additional dirt on them.  She has not received anything from the pastor at this time.

 

New Business

 

Settlement Agreement and Release Between the Town of Ellettsville Fire Department and IU Health Bloomington Hospital

 

Fire Chief Jim Davis – One of the ambulance personnel was leaving the building and he pushed the button for the bay door to go up but it was already up.  Instead the bay door came down and he drove through it.  The ambulance department felt compelled to take care of the problem and they’re wanting released from any further liability.  The agreement has been reviewed by legal counsel.  Darla Brown, Town Attorney, the agreement looks okay.  There were a few minor changes made and agreed to by the attorney for IU Health Bloomington Hospital.  David Drake asked the amount they’re paying to repair the garage door.  Chief Davis replied it is $3,500.   David Drake entertained a motion to approve the Settlement Agreement and Release between the Town of Ellettsville Fire Department and IU Health Bloomington Hospital.  Scott Oldham made a motion to approve the Settlement Agreement and Release between the Town of Ellettsville Fire Department and IU Health Bloomington Hospital.  Dan Swafford seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; and Dan Swafford - yes.  Motion carried 3-0.

 

Agreement between the Town of Ellettsville and Komputrol Software Systems for Annual Maintenance

 

Sandra Hash – This Agreement is for software support.  It covers the utility billing, payroll and budgetary system.  Dan Swafford asked Darla Brown if she had reviewed the Agreement.  Ms. Brown replied it is almost exactly the same as last year.

 

David Drake entertained a motion to approve the Agreement between the Town of Ellettsville and Komputrol Software Systems for Annual Maintenance.  Dan Swafford made a motion to approve the Agreement between the Town of Ellettsville and Komputrol Software Systems for annual maintenance.  Scott Oldham seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; and Dan Swafford - yes.  Motion carried 3-0.

 

Meeting Dates for 2012

 

David Drake –Asked if the meeting is on December 26, 2011.  Sandra Hash replied the meeting is on December 27, 2011 because December 26, 2011 is a Town holiday. 

 

Sandra Hash – There are a few changes to the meeting dates.  The first change is for Memorial Day and the meeting will be held on Tuesday, May 29, 2012.  The first meeting in November is changed due to Veterans Day falling on a Sunday so the Town holiday will be on Monday.  Christmas falls on Tuesday in 2012 so that meeting date will be moved to Wednesday, December 26th, or if they prefer the Thursday before Christmas.  Scott Oldman stated it’s fine the way it is. 

 

Sandra Hash - The Parks Board has several changes to their meeting dates.  The May and November dates are changed due to election days.  The January meeting date falls on New Year’s Day and is changed to a Tuesday.   In September, the meeting date is changed due to Labor Day. 

 

David Drake entertained a motion to approve the meeting dates for 2012.  Scott Oldham made a motion to adopt the meeting dates for 2012.  Dan Swafford seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; and Dan Swafford - yes.  Motion carried 3-0.

 

Council Comments

 

David Drake – Upon review of the memo on the Well Woods Site it appears all they want is permission to put up a sign to say “Well Site Woods”.  The actual deed is their title.  Scott Oldham stated he doesn’t like the idea of just posting a sign for whatever name is chosen.  Mr. Drake stated it’s not like they’re trying to tell us what we can and name the park.  Dan Swafford asked if the sign maker had made a mistake.  Darla Brown, Town Attorney, replied based on her conversations with a gentleman at Sycamore Land Trust it was because somebody had made the signs before the correct name was chosen and does the Town want to change the name from “The Wishing Well Park” because there is no wishing well.  If so, what is the name changed to -  Well Site, Well Site Woodland Park or whatever.  That was the suggestion on the part of the Sycamore Land Trust because there is no wishing well on the property.  The Parks Board held a contest on naming of the park in 2002.  The winning name was “The Wishing Well Park”.  Indiana University students the year before when they were mapping called it the “Well Site Woodland Park”.  The deed doesn’t name the park, it just describes the land.  Mr. Drake confirmed it was the Park’s Board that named it the first time.  Ms. Brown responded that was correct.  Mr. Drake asked if this has been brought to the attention of the Park’s Board.  Ms. Hash replied not to her knowledge.  The Park’s Board is down one member and one member took a three month leave to take an out of state job.  She hasn’t received any minutes or any communications from them for the past couple of months.  Mr. Drake stated perhaps this is an issue for the Park’s Board to address because if they voted on the name the first time then they can vote to change it.  Dan Swafford said this should be sent to the Park’s Board.  Mr. Drake said he doesn’t want this to sit and drag on if the signs have already been made and they’re ready to put it up.  Ms. Hash stated what she got from it is they thought “The Well Site Woods” is more descriptive of the history of the property.  Scott Oldham said obviously it mattered at some point to somebody and they need to find out why.  Ms. Hash stated it was designated as a park in early 2000 and at that time the Park’s Board did much of what the school is doing now.  Ms. Brown asked if Council wants her to send a letter to the Park’s Board.  Mr. Drake replied yes and to let them know this issue has come up. 

 

Dan Swafford – Announced if anyone is interested in being on the Park’s Board or any other board to contact the Clerk-Treasurer’s office. 

 

Privilege of the Floor

 

Sandra Hash – Scott Oldham had asked her to research a question and she has tried.  It is her understanding there is only one other incorporated area in the county and it is Stinesville.  She sent an email to Jeff Cockrell, County Attorney, and has not received a response.  She spoke to Dave Schilling, County Attorney, when she returned the signed animal control agreement and he did not believe there were any other contributors to animal control besides the Town of Ellettsville, Monroe County and the City of Bloomington.

 

Adjournment

 

Dan Swafford made a motion to adjourn.  Scott Oldham seconded.  Motion carried.  David Drake adjourned the meeting at 7:27 p.m.