October 28December 23, 2013

 

 

 

The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, December Monday, October 2823, 2013, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dianna Bastin Dianna Bastin led the Pledge of Allegiance followed with a prayer by Phillip SmithPhillip Smithyra..

 

Roll Call:  Members present were Scott Oldham, President; Dan Swafford, Vice President; Dan Swafford, Vice President; Dianna Bastin;, David Drake and Phillip Smith.   and Phillip Smith.   Sandra Hash, Clerk-Treasurer, Darla Brown, Town Attorney, and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present. 

 

Supervisors present were:  Mike CornmanMike Cornman, Jim Ragle, Jay Humphrey, Connie Griffin, Mike Farmer and Jim Ragle, Tony Bowlen, Connie Griffin, Mike Farmer and Jeff Farmer.

 

Approval of Minutes

 

 

Scott Oldham entertained a motion for approval of the minutes for the  regular meeting and Executive Session on October 15,December 9, 2013.  Phillip Smith Dianna Bastin so moved.  Dan Swafford secondedPhillip Smith seconded.  Motion carried.

 

Accounts Payable Vouchers

 

 

Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dan Swafford David Drake so moved.  Phillip Smith Dianna Bastin seconded.  Motion carried.

 

Resolution

 

Resolution 21-2013 – 2013 Encumbrances

 

Sandra Hash, Clerk-Treasurer, explained this is for purchases made in 2013 but not payable until 2014.  The totals are as follows:  Clerk-Treasurer:  $3,698.92; Planning Department:  $1,193.18; Fire Department:  $27,452.97 which includes an insurance reimbursement that hasn’t been paid out; Police Department is $3,696.75; Motor Vehicle Highway is $1,393.81; Park and Recreation:  $2,325; Local Roads and Streets:  $7,371.76 and the Cumulative Capital Improvement Fund:  $497.87 for a total of $47,730.16.

 

Scott Oldham noted these are standard encumbrances billed in December that haven’t come due.has  and eMr. it

 

 

 

 

 

 

Resolution

 

Resolution 19-2013 Additional Appropriation – Lease Rental Payment Fund

 

Sandra Hash, Clerk-Treasurer, explained this is.  Itat

 

tmust be repaid by at  and the term of the loan is four year.will not bes due to the refinancing of the bonds which combines the total of the payments.  This year’s budget reflected the old payments so she had to ask the state for an additional appropriation in order to pay the combined large payment at the end this year.  There should be enough money in the fund.  The projected revenue is $143,000 and the additional appropriation if for she is asking for an additional $129,000.

 

Scott Oldham entertained a motion to pass resolution 21-2013adopt Resolution 1920-2013.  David Drake Dan Swafford made a motion to pass resolution 21-2013adopt Resolution 19-201.3.  Phillip Smith Dan Swafford seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith yes.  Motion carried 5-0.

Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes.  Motion carried 5-0.

 

Ordinances on First Reading

 

Ordinance 2013-16 to Establish Rate Changes for Water

 

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.Ordinances on Second Reading

 

Ordinance 2013-13 Concerning Second Hand Shops

 

Darla Brown, Town Attorney, explained a copy of the ordinance has been provided with minor changes to incorporate the Town Council’s suggestions from the last meeting.  A definition section was added to include bullion coins and second hand dealers.  A section in §112.02 was added to make it clear that if someone is a valuable metal dealer this ordinance does not apply.   In addition, it has been made clear that no license shall be required if the person or corporation is solely engaged in the business of operating a thrift store, consignment store, antique store or mall.  There was some confusion with regard to a person who is a second hand dealer and gets an antique to sell.  They still have to hold the purchase for five days and report the relevant information to the police. The only exclusion to this provision is if they’re solely engaged in that type of business.

  Under §112.04, a section was added to state this section of the code in §112.05 below does not apply to the following:  dealer-to-dealer purchases, internet purchases, or coins or bullion purchased for the purpose of resale.

 

 

 

 

 

 

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Jim Mullikin, Owner of Old Towne Coins, appreciates the Town Council working with him on this ordinance.  At the last meeting it was requested he give a definition of coins and bullion and he was very specific.  The definition of bullion omits platinum, palladium and rhodium.  For coins he thinks tokens and medallions needs to be added.  It also states the Department of the Treasury and any other governmental agency or department.  This sounds like the United States only but they buy a lot of foreign coins.  For clarification purposes, he also sells antiques and collectible items but it was changed to solely engaged.  He would have to be licensed for this even though he is a coin collector shop.  Ms. Brown said that’s correct because he’s a second hand dealer.  If he gets antiques from time to time that’s part of his second hand goods.

 

David Drake asked if it could state gold, silver or other valuable metals.  Mr. Oldham replied valuable metals would have to be defined.  Mr. Swafford asked if tokens would be considered an antique and not a precious metal.  Mr. Mullikin explained the tokens were created by businesses that traded tokens.  He recently made a purchase of 500 trade tokens given out by stores in the early 1900s.  There are also civil war tokens because money was no good but they do get a lot of those in. He is wanting to know how to follow the ordinance.  Ms. Brown replied they could go with a different definition to include tokens.  The definition for bullion could be changed to state gold or silver or other precious metals considered in mass rather than in value which would include objects minted from that.  Mr. Drake noted he interprets the ordinance to include any government, foreign or domestic.  Ms. Brown added that’s how she interpreted it but she could add foreign or domestic.  Mr. Drake asked if tokens or medallions could be included in the coin definition.  Mr. Oldham suggested stating as money or in lieu of money.  Mr. Swafford commended the Town Council and Town Attorney on a good job drafting the ordinance.  Mr. Drake asked if it could be changed to say tokens and medallions that are minted.  Mr. Mullikin replied tokens and medallions and foreign and domestic could be added to cover everything.  Ms. Brown suggested it could state foreign or domestic which includes tokens and medallions.

 

Darla Brown summarized the changes to the ordinance as follows:  Bullion will be changed to gold, silver or other precious metals considered in mass rather than in value.  Coins are defined as small pieces of metal usually flat and circular authorized for use as money by the United States Department of Treasury or any other governmental agency or department, foreign or domestic and includes tokens and medallions.

 

David Drake made a motion to adopt Ordinance 2013-13 as amended.  Dianna Bastin seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 5-0.

 

Ordinance 2013-17 to Amend Chapter 152 of the Ellettsville Town Code Concerning Planning and Zoning

 

Connie Griffin, Director of Planning, explained this ordinance is to clarify redundancy and concern of taking property owners rights away.  Spite fence was removed.  Definitions for livestock and state of disrepair were added.  Under §152.053 Sections 3, 8, 9 and 10 were removed.  In §152.066, the entire section was removed because it is included in §150 and the Indiana Building and Swimming Pool codes are adopted by reference.  Ms. Brown explained the 90 days for approval of the ordinance expires on January 8, 2014.  This ordinance came to the Town Council on October 28, 2013, and was tabled on November 12, 2013, November 25, 2013, and December 9, 2013.  Natural landscaping was removed and there were some issues with prohibited parking in residential districts which was removed.  Mr. Oldham clarified the rain garden section was removed.  Ms. Brown replied that was correct.  Mr. Oldham asked if the site triangle remains.  Ms. Griffin answered that was correct.   She thanked everyone for their participation and comments.

 

Scott Oldham entertained a motion to pass Ordinance 2013-17 to Amend Chapter 152 of the Ellettsville Town Code Concerning Planning and Zoning Regulations.  Phillip Smith made a motion to pass Ordinance 2013-17 to Amend Chapter 152 of the Ellettsville Town Code Concerning Planning and Zoning Regulations. 

 

After the motion, Ms. Brown noted the amendment includes putting the definition of livestock back in and removing the swimming pool section.  The ordinance that goes back to the Plan Commission will be as it is before the Town Council minus the swimming pool section and livestock added back in.  Mr. Oldham asked where they’re at with the poultry code.  Ms. Brown replied it will be completely separate.  The livestock definition is necessary for determination of what is permitted in agricultural districts.  The Plan Commission can reconsider revising the definition when they look at chickens and how it applies in terms of land use at their first meeting in January.  This doesn’t change anything in the code with regard to animals.

 

David Drake seconded the motion.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 5-0.

 

Darla Brown advised the ordinance will go back to the Plan Commission and they will have 45 days to consider and return it to the Town Council.  By statute, findings will have to be drafted for the Plan Commission as follows:  They are deleting the section on private swimming pools because the code is adopted by reference.  The codes which addressed aesthetic or civil issues between property owners were removed because they’re redundant or difficult to enforce.  Mr. Oldham noted it’s sufficient but with the understanding they will have to deal with chickens.

 

Ordinance 2013-20 Fixing of the Salaries for Budget Year 2014

 

Sandra Hash, Clerk-Treasurer, advised she has not heard from any of the supervisors regarding this ordinance.

 

Scott Oldham entertained a motion to adopt Ordinance 2013-20.  David Drake made a motion to adopt Ordinance 2013-20.  Dianna Bastin seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 5-0.

 

Ordinance 2013-21 Authorizing the Issuance of Waterworks Revenue Bonds for Improvements to the Municipal Waterworks

 

Darla Brown, Town Attorney, explained this is the second reading of the ordinance and the next step with regard to obtaining the secondary waterline.  The parameters of the bond documents are set forth in the ordinance.  This is for the proposed improvement project and waterworks revenue bonds.  The cost of the project is $1,885,000.  The bonds will mature on or before January 1, 2038 and the first call date will be no sooner than January 1, 2022.  The denomination of the proposed bonds is $5,000.  If the ordinance is passed, the next step is to petition the Indiana Utilities Regulatory Commission (“IURC”) for the rate change.  According to the timeline prepared by bond counsel, the rate ordinance and order from the IURC should be in June and the bonds can be sold in July or August.

 

Scott Oldham clarified the ordinance is for improvements to municipal water works which will include a new secondary feed from Bloomington.  It also allows the Town to improve the capacity of the overall water supply and provide for problems with the first main. 

 

Dan Swafford asked if the new water rate has been established.  Ms. Brown replied the proposed new rate ordinance was passed at the last Town Council meeting.  It has to be approved by the IURC.  Mr. Swafford asked if anyone knows the percentage of the rate increase.  Ms. Brown further explained the ordinance previously passed includes the current rates and the new proposed rates.  Ms. Hash noted it is also on the Town’s web page.

 

Scott Oldham entertained a motion to pass Ordinance 2013-21 Authorizing the Issuance of Waterworks Revenue Bonds for Improvements to the Municipal Waterworks.  Dianna Bastin made a motion to pass Ordinance 2013-21 Authorizing the Issuance of Waterworks Revenue Bonds for Improvements to the Municipal Waterworks.  David Drake seconded the motion.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 5-0.

 

New Business

 

 

Agreement Between the Town of Ellettsville and GRW Engineers, Inc. (“GRW”)

 

Darla Brown, Town Attorney, explained this is a proposed contract between the Town and GRW for expert testimony to be provided at the IURC hearing which is January 21, 2014.  The proposal includes not only testimony from the engineer but also his preparation time and expertise in preparing documents to be filed with the IURC before the hearing.  Mr. Swafford asked the hourly rate for GRW.  Ms. Brown replied there is an appendix to the contract which contains the hourly rate for different people at GRW.  The highest rate is $175.  It is up to a $5,000 pretrial and $5,000 if they go to the IURC.  This is for the petition that Eastern Richland Sewer Corporation has filed to expand or exchange territory.

 

Scott Oldham entertained a motion to approve the contract between the Town and GRW Engineers.  David Drake made a motion to approve the contract between the Town and GRW Engineers.  Dianna Bastin seconded the motion.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – no; Dianna Bastin – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 4-1.

 

Establishing the Position of Town Manager

 

Scott Oldham originally introduced this at a previous Town Council meeting.  Darla Brown, Town Attorney, has prepared a list of questions to assist with formulating the Town Manager duties.  It is a big step for the Town.  In lieu of a lot of different factors the Town Manager would have been very handy.  The questions are available for the public.  Over the next six to eight weeks they will come up with an ordinance and/or job description.

 

Dan Swafford is not for or against a Town Manager at this time.  He is not convinced the Town needs a Town Manager.  The time to do this is during budget construction and budget meetings which starts in June or July.  How much will the Town Manager be paid?  Where will this money come from?  These questions could be answered at a budget hearing.  He understands this but thinks it is premature to discuss it at this time.  If the Town goes with a Town Manager, he has a lot of opinions on what the duties will be.  Mr. Oldham noted this is the beginning of asking questions not only from the Council but from supervisors and the public.

 

David Drake thinks this does need to come from what is currently budgeted.  He is okay with creating the position now if the money is in the budget.  His answer to most of the questions proposed by Ms. Brown would be yes as they pertain to administrative duties of the Town Council.  He would say no to the Town Manager being the final say for firing people.  Mr. Oldham concurs.  If it is decided the Town Manager has the authority to fire employees they should be able to appeal to the Town Council or the Town Manager makes a recommendation. 

 

Darla Brown, Town Attorney, advised the applicable statute states unless there is a written ordinance that provides otherwise the Town Manager has all the duties prescribed by statute and one of those duties is to hire and fire.  When she drafted the proposed ordinance she changed it to shall make recommendations to the Town Council for the hiring of Town employees and shall make recommendations to the Town Council for discharge, removal, suspension or transfer of Town employees.  Mr. Oldham said there is an issue with the Police and Fire Departments because the Town Council serves in lieu of a Board of Safety.  If the Town Manager could not hire and fire a police officer or fire fighter there are not that many other Town employees.  Why then would they put the Town Manager in a position to hire and fire the remainder of the Town employees?  Ms. Brown further noted by statute the Town Manager cannot serve as a member of any body that hears disciplinary charges against the Town Marshal but it could be changed to include the Fire Department.  Mr. Drake agrees with the idea the Town has reached the point where it needs someone to coordinate what goes on.  Too many things fall through the cracks.  Department heads take care of their departments and they shouldn’t have to be responsible for coordinating with all of the departments.  Mr. Oldham advised they will begin the process of working on this.

 

Dan Swafford said some good points have been made.  One of his concerns is the hiring and firing which has been addressed.  Everyone on Town Council has been elected by the public to take care of these responsibilities.  If the Town Council is going to pass the buck to someone else to do their jobs then are they going to give up their salary and be like the Plan Commission and get $25 a meeting?  If this Town Manager comes in the Town Council cannot give up their duties and responsibilities when they were elected to take the position.  Some of the questions are things they were elected by the public to take care of.  Mr. Oldham noted some of the questions are based on state law for Town Managers.  They can pick and choose what they allow the Town Manager to do or not do.  Mr. Drake added the state legislature contemplated this or else the statute wouldn’t have been passed.  The state legislature doesn’t see it as the Town Council giving up their duties any more than hiring a department head to do it.  Many towns have town managers.  The Town Council wasn’t hired to run the day to day operations of the Town.  Town Council has the ultimate responsibility but that doesn’t mean they can’t delegate those responsibilities to other people.  Mr. Swafford stated he was discussing the things he would like to see with the hiring and firing if there is a Town Manager.  If this person is going to exist he doesn’t want them to take responsibilities away from Town Council.  He thinks some of the questions are taking duties away from the Town Council.  They were hired to do a job and they receive money for doing it.  If they do hire a Town Manager he doesn’t want to see the Town Council coming in for 15 minutes passing everything because the manager had it done and they’re collecting a salary.  Mr. Oldham thinks there are gaps and simple things for which the public should not have to wait for two to three weeks to address the Town Council.  This will allow the public to have better service and better day to day continuity with the various departments while the Town Council maintains oversight.  It’s impossible to maintain oversight 24/7.  There’s no one watching the big picture.  He agrees hiring and firing shouldn’t be devoted to the Town Manager.  Mr. Swafford understands but how often does it happen?  Are they going to pay someone $50,000 a year for something that happens a few times a year?  Mr. Oldham noted $50,000 a year was an analogy because they don’t know what the position will pay.  The questions are does the Town Council want a Town Manager and if so, what do they want them to do.  Mr. Swafford reiterated this should wait for budget time.  If it is not done at budget time, they’re taking a fast track if it isn’t done this way.  He doesn’t know of any supervisor the Town has who was hired without going through the budget process.  He thinks jumping into it is totally ridiculous and would be a total waste of the taxpayers’ dollars.

 

Sandra Hash, Clerk-Treasurer, would like to say as Ellettsville as grown, the duties in the Town have grown.  The Clerk-Treasurer’s office in the past has done a wide range of things whether or not it’s in the job description. One of those things that is sometimes challenging is human resources.  It is almost non-existent.  There is not an employee orientation for full time employees. The Police and Fire Departments do a good job of it.  When there is a new hire she gives them their tax papers, personnel policy, time sheet and very basic information.  The Personnel Policy states employees will have some type or orientation and if they leave there should be a close out period.  These are things they’re lacking in.  Health, property and liability insurance is time consuming and she is not an expert in those fields. It would be nice if someone had the time to review the information and be able to give a concise report.  She doesn’t have the time or the understanding to do those things and has to depend on the agent.  In those fields she does think they need help.  Someone to coordinate information on the web page would be helpful.  Mr. Swafford agrees and it needs to be brought up at budget time.  There needs to be one person for IT support. 

 

Dianna Bastin noted it has taken 20 minutes to introduce something for the Town Council to think about.  She is not in favor of a Town Manager hiring and firing employees.  She thinks it is a timely matter and should be settled with what they want before budget time.  She looks forward to thinking this through.

 

Darla Brown advised the Town Manager for Bargersville has offered to come and talk to the Town Council during a meeting or work session to explain what he does and the ins and outs of it.  Mr. Oldham thinks this would be valuable a little further down the road.  Ms. Brown suggested the Town Council start giving her their ideas and she could begin drafting the ordinance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Mathison continued.  Darla Brown, Town Attorney, explained Indiana Utilities Regulatory Commission (“IURC”) counsel, Pete King, was in the process of preparing the rate change ordinance and it is his opinion they need more guidance from the Town Council as to which direction to go.  When Umbaugh gave their presentation they discussed doing away with the out of town rates and if the Town Council is inclined to do so they will prepare the proposed rates.  If not, they will go the other direction.

 

Scott Oldham said the IURC takes a dim view of multiple rates.  Ms. Brown agreed.  Under the circumstances the Town may have a problem justifying it.  The IURC would require a rate study which could be very expensive.  Umbaugh thinks the Town should do away with the out of town rate and consider one rate.  The Town Council doesn’t need to vote on it at this meeting but if they give her a concenous as what they’re leaning toward, she could notify Pete King and the ordinance could be ready for the next meeting. 

 

Dan Swafford asked why different rates were established in the beginning.  Rick Coppock replied there was a discrepancy as to what was out of town versus in town.  Years ago the infrastructure wasn’t there.  Now, everyone would be put on an equal basis with one rate.

 

Scott Oldham doesn’t see the Town progressing very far into the future which means the unfortunate need to raise the rates.  The increase will pay for infrastructure improvements which the Town needs to grow unless the rates between in town and out of town are

 

 

 

normalized.  Is the Town Council in agreement with instructing IURC counsel to move

 

 

 

 

 

forward with one rate or take risk of being ordered to do a study for two different rates?  David Drake hates to say the rates should be the same but, realistically, it is the only good option at this point. 

 

Dan Swafford asked if the reason the Town hired Umbaugh was to do a rate study.  Mr. Coppock replied they did a rate study but would have to do a cost of services study to show why it cost more to service those customers.  Dianna Bastin asked when in town rates are going to go up.  Mr. Coppock answered after the rate ordinance is passed there will be a certain amount of time before it will go into effect. 

 

Scott Oldham confirmed the concenous of the Town Council is to move forward.  Ms. Brown advised the ordinance will be ready for the next Town Council meeting.

 

Ordinance 2013-17 to Amend Chapter 152 of the Ellettsville Town Concerning Planning and Zoning Regulationsreceiveds

 

 

 

 

 

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Ordinance 2013-19 to Amend Chapter 94 of the Ellettsville Town Code Concerning Abandoned, Salvaged and Scraped Vehicles

 

 

 

 

Connie Griffin, Director of Planning, explained the items under Chapter 94 which pertain to the Department of Planning will be moved to §152.062.  The Department of Planning will implement a daily fine for a vehicle found to be non-compliant.  The code process will hold the property owner responsible for the removal, repairs and storage of the vehicle. 

 

Scott Oldham clarified in Chapter 94 the intent is to eliminate the Director of Planning, Deputy Planning Director and the ordinance control enforcement officer’s ability under that section.  Ms. Griffin replied that is correct.  Mr. Oldham asked if they really want to do this.  There are certain things that are going to fall more toward planning versus the law enforcement version.  There needs to be a conversation with the Town Marshal and Town Attorney regarding the tow policy they’re working on to integrate a lot of this before a mistake is made and there becomes an issue  where they can’t take care of a problem.  There are things planning could handle and law enforcement could not.  This needs to be streamlined between the Town Marshal, Town Attorney and the Department of Planning before anything is done with this code revision. 

 

 Vote: ScottOrdinance 2013-18 to Amend Chapter 96 of the Ellettsville Town Code Concerning Ani

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Connie Griffin, Director of Planning, explained single family districts are the most restrictive in the Town’s zoning ordinance.  Residential areas are protected from encroachment type uses.  In 1966, the Town of Ellettsville had a municipal zoning ordinance under §3.2(F) which prohibited the raising of farm animals or poultry.  In 2003 and 2004 under §152 livestock was prohibited by definition.   Her research found that because a conflict with the statues has occurred, livestock was prohibited in 2003 and 2004 by definition and the more strict code prevails.  In the 2004 code changes they weren’t stricken in §96.01.  Her interpretation and the code research she had done as Director of Planning, found in §152.358, Conflict with Other Statutes, that “Where the requirements under this Chapter are in conflict with the requirements of any other statute or law that is in effect within the Town’s territorial jurisdiction, the more restrictive requirement shall prevail as well as any amendments thereto or replacement thereof in §152.357.  She reiterated her research has found that livestock animals in residential zones is already prohibited but §96.01 failed to be stricken at the time the revision happened.  In Chapter 96, there is an Interlocal Agreement between Monroe County Animal Management and an understanding with the City of Bloomington.  She is proposing to strike §96.01 and §96.02 will contain the Interlocal Agreement.  The Interlocal Agreement is spelled out within both chapters.

 

Dianna Bastin noted Chapter 96, Animals, states “The mission of Ellettsville Animal Control is” but Ellettsville does not have an animal control.  Ellettsville contracts with Monroe County and follow their guidelines.  It’s difficult to find anything in the Town Code unless you’re online.  She understands why the explanation from Animal Control is in the Town code but is it really necessary?  Can people not research and call Monroe County Animal

 

 

 

 

 

 

 

Control?  Can Monroe County Animal Control guidelines not be referenced?  Ms. Griffin replied it has been done with other code and asked the Town Attorney if the Interlocal

 

 

 

 

 

Agreement could be referenced.  Ms. Brown replied that can be done.  Ms. Bastin added the Town is still under contract with Monroe County and they could change their rulings but they still have to come take care of the Town’s animals.  If they can tighten anything she wants it done and wanted to make this statement publicly.  She doesn’t agree that dogs have to be kept in their yards but cats can roam free.  She and her neighbors have lost several costly perennials and she wanted to make this statement publicly that she doesn’t agree with this. 

 

Scott Oldham asked if the proposed code prohibits chickens.  Ms. Griffin replied chickens have been prohibited since 2003 and 2004.  Mr. Oldham asked if the change would prohibit chickens.  Ms. Griffin answered yes, in Chapter 152.  It is an encroachment on residential property in her opinion as Director of Planning.  They’ve looked at the recorded plats which use similar language.  The plats state “No animals, livestock or poultry of any kind shall be raised, bred or kept on any lot except a dog, a cat or recognized household pet may be kept providing they are not kept, bred or maintained for any commercial purposes.”  It is a restrictive covenant but is on a recorded plats.  Mr. Oldham said if the Town is going to reference Monroe County the Town has no say in what Monroe County may eventually do.  If Monroe County decides they’re going to allow chickens in residential areas then wouldn’t that carry over into the Town?  Ms. Griffin answered if the Town has a higher, more restrictive, code which it does in §152 the chickens would be prohibited.  Mr. Oldham asked if she is basing §152 on is the restriction of land use as opposed to possession.  Ms. Griffin replied yes.  Mr. Oldham asked the Town Attorney her thoughts.  Ms. Brown replied she doesn’t have any problems with doing it that way. 

 

Dianna Bastin stated the City of Bloomington allows chickens and in years past they probably did not.  However, because of the changing ways and people wanting to have food chemical free is there no way the Town could not do something similar to what the City of Bloomington has done and allow people to have five chickens?  They have coops now that are portable and can be moved around the yard.  She doesn’t see a problem with it.  They’ve seen a picture of a bad example but she’s seen a couple of good examples.  Is there not any way the Town could do this?  Ms. Griffin answered the City of Bloomington has two zoning districts in which chicken flocks are allowed.  An estate residential has as 108,900 lot size.  The Town’s lot sizes are typically 10,000 square feet or less.  Bloomington also allows chickens in single dwelling residential or S classifications that have 8,400 square feet.  Ms. Bastin asked if Ellettsville could not adjust to allow for chickens.  Mr. Oldham answered they could but do they want to.  Mr. Swafford said the Town hires Monroe County to do its animal control.  If the Town changes something will Monroe County not follow it if the Town is stricter?  Ms. Griffin replied this is a discussion the Monroe County Attorney has asked to have.  They are concerned if the Town becomes stricter with its code will the agreement remain the same or will they need to revise it.  This is an attorney to attorney question as to what they will be willing to maintain within the Monroe County Interlocal Agreement. 

 

Scott Oldham said with the theory Ms. Griffin and Ms. Brown are putting forth the Town doesn’t need to concern itself with the animal control ordinance because it’s more of a planning and zoning problem as opposed to an animal control problem.  Ms. Griffin said that’s correct, it’s a land usage violation.  Mr. Oldham said they’re two separate issues.  The Town would then handle the administration or fining under §152 as opposed to worrying about violations or potential violations under the proposed animal control section.  Ms. Bastin asked if dogs, cats and domestic pets fall under that code and animal control comes over and handles those issues.  Mr. Oldham asked if they’re allowable under planning.  Ms. Griffin answered that is correct unless it gets into a kennel classification and then it has to be in an agricultural zone.  There is one Saint Bernard kennel in Town.  Ms. Bastin still doesn’t see how it can’t be worked out.  It’s obvious there are several in Ellettsville already.  She’s heard the discussions that no one wants chickens slaughtered in Ellettsville.  None of these codes prevent her from buying a live chicken and taking it home, killing it in the back yard and dressing it out.  Ms. Griffin noted it would have to be an allowable use and slaughtering is not allowed.  Ms. Bastin stated all she would have to do is slaughter it after she goes home at 4:00 p.m.  Mr. Oldham noted non-

 

 

 

 

enforcement is not the same as not allowing it.  Ms.

 

 

 

 

 

Bastin said she read through the proposed code and nothing states a chicken can’t be killed in a back yard.  Ms. Bastin thinks there’s a way everyone can find a way to live together.  Mr. Oldham said there are a strong number of people who would like to see chickens and turkeys allowed.  There’s a couple of people who would like to see chickens and turkeys to a certain age be allowed for 4-H.  How would it be regulated?  Mr. Drake said if people want to raise livestock move to the country.  Phillip Smith disagreed.  Ellettsville use to be a farming community and is still considered country.  People move from Bloomington to Ellettsville to get away from the Bloomington rush.  He has 80 rabbits which he has to keep in Greene County.  He sees no problem with having a few chickens but they had better be pinned and no roosters.  People are looking for different ways to feed their families.  He was a 4-H leader for 13 years and is still active.  They’ve have to give these kids a way to be in 4-H legally.  He knows of six to eight families who have illegal animals on their property for 4-H.  Ms. Griffin wants them to understand they have a Board of Zoning Appeals and a hearing process for anyone who wants to appeal the code interpretation.  They did have a situation of a goat classified as livestock in a commercial zone which was prohibited and upheld by the Board of Zoning Appeals.  They can talk about snakes and birds but they use the livestock definitions.   Mr. Oldham asked why rabbits are not considered domestic pets.  Ms. Griffin replied rabbits in the City of Bloomington are not considered domestic livestock but in Monroe County are considered domestic livestock.  The Interlocal Agreement defines rabbits as a livestock animal.  Mr. Oldham asked if they do this under the ordinance and someone wanted to have a rabbit for an indoor pet, which a lot of people do, is it not allowed.  Ms. Griffin said she doesn’t know how she would find out about rabbits in a house but if the definition was used to its strictest terms then yes, it is prohibited in residential.  Mr. Oldham said again, non-enforcement does not mean it is not legal.  Why would rabbits not be allowed?  Clearly, there are a lot of children who have rabbits as pets.  Ms. Griffin said she wanted it known she understands about the codes, sustainability, not parking in yards and not enough area for people to park but for her job as the Code Enforcement Officer she has to have consistent codes.  When the codes are contradictory it ties their hands and brings people before the Town Council who continue to grind out the same story and same problem.  They’re wanting to clear inconsistencies.  Mr. Oldham gets it and doesn’t disagree.  He is saying now that they’re changing things do they want to make some modifications which would mean modifying two ordinances.  But if they’re going to do it once they don’t want to do it three times.  Ms. Griffin is all for that but she needs to know what rules they want enforced.

 

Dianna Bastin agrees withto what Mr. Smith said about 4-H kids.  She knows people who have chickens for health reasons because they know what goes into the chickens such has no chemicals.  They pass rules for people to be greener and protect the environment but they don’t want to go full blast at it.  There is an organization that will bring goats to your yard and fence them in so they will eat the grass.  She thinks it can be worked out.  Five chickens is plenty and they don’t need any roosters.  Mr. Oldham said the flip side of it is enforcement.  Either something is presented that is enforceable or they don’t present something nnot enforceable.  Ms. Bastin used Bloomington as an example of a city that reconsidered and made room for it.   She knows their lots and houses are bigger.  She really thinks it’s doable.  She thinks Monroe County Animal Control has had an issue or two with chickens.  They may already have regulations.  Mr. Smith’s biggest complaint with poultry is they need to stay on their property.   He does want chickens allowed but there needs to be restrictions.  Mr. Swafford asked the Town Attorney if the Town changes its ordinance who is going to enforce it and how can it be enforced if Monroe County can’t.  Ms. Brown said it would be the Director of Planning.  Ms. Bastin asked why they can’t ask Monroe County Animal Control if they will enforce it and ask for their input.  Ms. Griffin provided an email from Mr. Dogan in which he was concerned if it was changed it would have to be amended.  Mr. Drake said if it’s treated as a land use violation and Ms. Griffin enforces it what is she going to do with the chickens and goats.  Mr. Oldham replied if it’s a land use violation they fine the landowner and it is the home owner’sir responsibility to remove them.  Ms. Brown said if the landowner won’t take care of it then what do they do.  They can keep fining them.  Mr. Oldham said under an animal control prospective they’re into search warrants to enter the property and seize and then into the court.  So, they’re walking a line either way.  Which is cleaner – he doesn’t know.  Ms. Bastin said they can’t say animal control follows this to the letter.  The Town just paid for the removal of seven opposums.  Monroe County says they don’t do wild animals but Ellettsville paid.  Ms. Hash said it was on the animal the account and it was about 14 baby opposums.   Monroe County takes the animal count and figures Ellettsville’s percentage.  Mr. Oldham said it ended up costing the Town approximately $200 each.   

 

Town Marshal Tony Bowlen advised after 4:00 p.m. it’s the Police Department who receives the calls and has to respond because Animal Control goes home.  He’s heard some valid arguments about allowing poultry in Town.  The situation they will have by putting five chickens on postage size lots will cause more neighborhood disturbances.  Children will be afraid of chickens or they will be too close to the fence. They will also be noisy atof a  night.  The Town should take the time to have a work session.  This will create a lot of issues they’re not in a position to deal with as a law enforcement agency.  Ms. Bastin asked if they’re having to deal with them now because there are several chicken coops in Ellettsville.  How many calls are you getting?  Marshal Bowlen replied they occasionally receive calls about chickens in the road but by the time they respond they can’t find them.  If they decide to do this they need to find a way to deal with the problem.  Mr. Oldham said there are valid points to both sides of the issue.  Mr. Swafford asked if they get calls about dogs bothering neighbors.  Marshal Bowlen replied they get calls about barking dogs in the middle of the night and viscous dogs.  They respond and if it’s an issue for animal control they will refer them.    Monroe County Animal Control will not come at 2:00 a.m. for a barking dog. 

 

Dianna Bastin said if they compromise there are things that could be done to take care of some of these issues.  They sell chicken tractors that are enclosed and can be moved around.  People who want chickens need to bear some of the responsibility and some expense for keeping them.  Mr. Oldham asked Ms. Griffin if she has done any research into the communities who allow chickens and how they enforce them.  Ms. Griffin replied it is usually done by animal management.  Mr. Oldham clarified he wants to know do they require coups or pens.  Ms. Griffin replied Monroe County does not require a coup of any kind.  There are many different little devices for keeping chickens.  Mr. Oldham asked but are they required.  Mr. Smith replied Bloomington does.  Ms. Bastin added Bloomington says must be kept securely enclosed on the permit holders property.  Mr. Smith said they need to be really careful with this.  Back in 2006 he had a pet shop in Bloomington and they went through this with reptiles.  At that time they gave them a list they could sell which they researched and found two on the endangered species list.  This can’t be taken lightly.  They need to decide what are pets and what areor livestock.  Mr. Oldham said the rabbit issue is an example.  Is it being kept as a pet or food?  Mr. Smith added the same applies to chickens.  Ms. Griffin commented this has been on the table a couple of times before.  If they could get some direction or time frame.  If they do not act there will be more and more.  Mr. Oldham asked how many people have chickens.  Ms. Griffin answered she thinks eight to ten.  Mr. Oldham asked if she would be in favor of grandfathering them if they’re prohibited.  Ms. Griffin replied it would require an inspection and count chickens and when they die off they would not be able to replace them.  She’s okay with that. 

 

Scott Oldham stated they’re going to have to give Ms. Griffin some direction and clearly the Council is split as to what they want to do.  Mr. Drake’s biggest concern is whatever they do has to be in line with the agreement with Monroe County.  The Town cannot afford to start its own animal control department.  Ms. Bastin thinks animal control should be contacted and find out what they have to say.  She is no looking to add to and more cost to animal control otherany more than the cost of living increases they pay.  They have two animal control officers and if they say no, then it’s no.  Mr. Oldham commented animal control has nothing to do with land use violations.  If they’re going to go that route then the ordinance will die for lack of action.  He understand what Ms. Griffin is trying to do and it is a novel approach.  How does the Town Council want to handles this?  Ms. Bastin asked if the land use ordinance includes dogs, cats and domestic animals.  Ms. Griffin said it does and the definitions are in the Interlocal Agreement and §152.  Ms. Bastin said she does not want it to be a land use issue at all.  Mr. Oldham agrees.  Mr. Swafford noted before he makes a decision he would like to hear from the public.  Mr. r.

Oldham noted they don’t normally hear from the public on first reading so maybe they

 

 

 

 

can contact individual council members.  The reason he brought up rabbits was because he heard from someone who asked what about children with allergies to cats and dogs but can have rabbits.

 

Dianna Bastin said if they make it a land use issue and Planning decides that, using herself as an example, her Yorkies have violated something then she calls animal control and she gets two fines.  This is why she doesn’t want it to be a land use issue.  Ms. Griffin said she doesn’t understand that logic.  Ms. Bastin clarified she doesn’t want it enforceable by Monroe County Animal Control and the Town would still be able to act under the land use.  Ms. Griffin said she never knows when Monroe County Animal Control is in Town.  Ms. Bastin added she doesn’t want to answer to two different departments.  She follows all animal control laws.  She doesn’t want land usage and animal control.  Mr. Oldham asked if they want more research or abandon the land usage issue.  They need to give Ms. Griffin some direction.  Mr. Smith said this is the first reading.  They need to set back and look at it and come up with a questions and email them to the Planning Director and Town Attorney.  Ms. Griffin asked if they’re telling her not to enforce the current code which is chickens are prohibited.  Mr. Oldham replied they never said that.  They’re debating changing the ordinance.  Ms. Griffin reiterated they’re prohibited right now and she could be enforcing on the chickens she knows of right now.  Ms. Bastin said Ms. Griffin said she hasn’t been enforcing up to this meeting.  Ms. Griffin said she’s asking for clarification.  Ms. Bastin said maybe they need to leave it as is.  Mr. Oldham asked if the complaints are health or safety related or nuisance related.  Ms. Griffin said they’re health and safety.  Ms. Hash added when they looked at the codes at Plan Commission they didn’t look at changing them to allow chickens.  They were just trying to move some codes around.  As far as Plan Commission is concerned they didn’t address this at all because they didn’t look at it the same way as the Town Council is.  It’s a total different direction then what she thought would be presented to the Town Council.  Mr. Oldham said whatever they have been doing they need to continue to do until this is rectified.  Mr. Smith said he is concerned about the health issue. Is it a true health issue or odor?  Ms. Griffin said not with a standing pool of water and different animal waste.  Mr. Drake said the water could be an issue whether they have chickens or not.  Ms. Griffin said it is a pond in the back yard.  Mr. Oldham asked if she hasn’t acted on it because there are two conflicting ordinances.  Ms. Griffin replied not necessarily because the stricter code prevailed in 2003 or 2004 long before she was here.  Mr. Oldham reiterated he is asking why they haven’t enforced on it.  Ms. Griffin replied they’re trying to figure out what the Town Council wants them to do.  They don’t want to tell people to start getting rid of them and go get them.  Ms. Hash noted they did act on one complaint a few years back.  They were fined and made to get rid of their chickens.  Ms. Griffin said it was a court case with chickens and neighbors who had restraining orders on each other.  Mr. Smith said if it’s gone on this long it won’t hurt to for a few more weeks.

 

Dan Swafford said Ms. Hash made a valid point.  When they sent the proposed code from Plan Commission it was one thing but now they’re talking about redoing the ordinance.  Should it not go back to the Plan Commission?  Ms. Brown said if they’re making changes in §152 it has to originate with the Plan Commission.  Mr. Oldham asked if that would be only if they’re deeming it a land use violation.  Ms. Brown said that’s correct.  Mr. Oldham added if it’s deemed an animal control issue then it has to stay at Town Council.  This was advertised as a public hearing so they will have a short discussion with the public if anyone wants to talk about is.

 

Roger Daniels lives on Hanover Glen next to a property on Briarwood Lane which has recently been turned into a residential farm.  A video of a duck pond, chickens, ducks, rooster and rabbits was shown.  Chickens and rabbits escape from that property onto his.  He and his wife are getting tired of this.  The stench from the pond during the summertime can get pretty bad.  The rooster crows constantly and the ducks quack all the time.  The rabbits have escaped and are populating the neighborhood.  When the rabbits were small they went through the chain link fence.  Admittingly, he has tried to keep the animals in with fence and  gates but now it looks like a prison yard.  The chickens do fly over the fence.  Mr. Smith asked if this has been going on this year.  Mr. Daniels answered yes, it has been going on for

 

 

 

 

 

two to three years.  Ms. Bastin said she has a family member who lives in the neighborhood and told her she had a domestic rabbit in her yard.   

 

Gus Matihis lives on Paul Street behind a shelter house at the park.  He showed a photograph of his back yard including a chicken house and a 12’ x 12’ pen with a complete roof.  It is completely enclosed and the chickens do not escape.  His wife has lived there for 24 years and he has lived there for 19 years.  There is a lot of noise at the park.  His wife raises irises and they use what they get from the chickens to supply those irises.  He has Silkies and Favorall chickens which are domesticated.  When they started having chickens they looked at the ordinance in §96 to make certain they were in compliance.  He’s invested approximately $2,000 on the project.  It upsets him to think they could potentially be shut down for no other reason than someone wants to do so.  Their neighbors don’t care.

 

Robert Lowers lives on Main Street.  Chickens roost at night so they don’t have to worry about them making noise.  Chickens have to be protected because they are prey to skunks and raccoons.  They looked up the code and the Director of Planning had something a few weeks before that said they’re following Monroe County’s rules which says they can have five chickens.  Dogs can used the bathroom in their own yard but if they go anywhere else and do it it is against the rules.  They need to quit worrying if there are chickens living in someone’s back yard and figure out how to live with each other.  The Ellettsville web site says “This is a place where neighbors help neighbors.”  If we’re not going to help each other then remove it from the web site.

 

Scott Oldham asked what direction do they want to give Ms. Griffin.  Ms. Bastin thinks they need to leave it under §96 and take it out of land usage and look at allowing chickens under §96.  If it’s moved to land usage then it is double jeopardy for the person who gets into trouble with an animal.  There will be fees for the Board of Zoning Appeals and a fine from animal control.  It’s a lot of government over an animal.  Mr. Smith thinks they need to wait until the next meeting.  Mr. Swafford thinks Ms. Griffin and Ms. Brown need to get together on this and work out some of the kinks that have been brought up.  It’s under first reading anyway and they weren’t going to make any kind of motions.  Both options need to be looked at.  Ms. Brown said someone had mentioned earlier to have Town Council members and members of the public email Ms. Griffin or her.  Her suggestion is to go ahead and do this and she and Ms. Griffin can compile the comments and return to the Town Council with some choices.  They can cross reference §96 and §152 and see what they can do about it.  Mr. Oldham agrees with this and thinks Ms. Bastin brings up a valid point about double penalties.  Ms. Brown confirmed everyone is in agreement to limit the number of chickens and rabbits and keep them in a pen.  Mr. Drake said if chickens are allowed they need to be limited.  Ms. Bastin agrees they should be a limit and covered.  Ms. Griffin asked if the inspection process is to stay with animal management.  Mr. Oldham replied it depends on how they go with it.  Ms. Griffin’s email address can be found at ellettsvilleplanning.org. 

 

Ordinance 2013-17 to Amend Chapter 152 of the Ellettsville Town Concerning Planning and Zoning Regulations

 

Connie Griffin, Director of Planning, began by explaining this is broken down by code sections.

 

David Drake noticed §152.062(C) states, basically, people can’t park any motor vehicle on a lot, lawn or green space for more than three hours in a 24 hour period.  Section E states people can’t park on a lot, lawn or green space in a residential district not to exceed one hour.  Why is there a difference?  Ms. Griffin replied it’s for unloading and loading.  They didn’t put any reason why they would be parking in the yard for three hours.  She can change Section E to three hours.

 

Connie Griffin explained there is contradiction in old code that prohibits parking on the grass in §152 because there wanting to change it to three hours in length.  Mr. Smith thought three or four years ago they got rid of the ordinance and said people could park in their yard as long as it didn’t cause ruts.  Mr. Swafford and Ms. Bastin concurred.  Ms. Griffin stated it

 

 

 

 

was never stricken from the code.  Mr. Drake thought they didn’t make any decision to delete it. 

 

Dianna Bastin noted according to the proposed code, she can’t pull her car out of the garage and into the yard and clean the garage out unless it takes three hours.  Otherwise she is in violation of the code.  Ms. Griffin advised they discussed this at the Plan Commission, and the Town Attorney agreed, a time frame was needed.  Ms. Bastin understands she ran it through the Town Attorney this is her lot, her yard and there are no ruts but there is grass.  Is the Town going to over govern?  She can’t park it in her own side yard while she cleans out her garage?  Mr. Swafford thinks there needs to be something in place where the people who constantly pull their vehicle in the yard and leave it there.  Do you want their neighbors to leave their cars in the yard even though it’s not rutting it?  Ms. Bastin answered they do and nobody does anything about it.  Mr. Swafford asked if it aggravates her.  Ms. Bastin answered no, it’s their yard and there’s not ruts.  She thought they got rid of that code.  There comes a time when towns and cities start to over govern a little bit and she thinks this is one of them. 

 

Scott Oldham asked if this was amended to no overnight parking.  What they are after are the vehicles setting in the yard and are inoperable.  Ms. Griffin stated §152.224 would be a good place to put “shall not be parked overnight”.  Mr. Oldham said this takes care of rummage sales, garage sales, cleaning garages, fixing roofs and whatever else.  Ms. Bastin commented when her gutter was replaced they had to park in the yard with the machine.  Ms. Griffin said they are fairly reasonable about things of this nature.  Their concern is multiple people are parking on lawns while people are trying to sell their homes.  To someone trying to sell their home it’s ugly and devalues their property.  She understands people have to park somewhere but she just wants to make the codes consistent.  Does it mean a 24 hour calendar day?  Mr. Drake suggested 10 p.m. to 6:00 a.m.  Mr. Oldham it’s almost the common sense standard.  It was here at midnight or 5:00 a.m. then it was overnight.  Ms. Hash advised when this was discussed at Plan Commission she brought up the fact that she and her husband remodeled their home.   During that time, they parked on the grass for a couple of weeks.  There are no signs of it and the end reward was her house looks a whole lot better than before the remodel.  There are certain circumstances when there is no choice.  They tore out their driveway and had no place to park but the yard.  Mr. Oldham asked how would they attempt to control the person who decides to park 14 cars in their side yard.  Mr. Drake stated there needs to be a section that states it’s allowed for temporary exceptional circumstances and they can apply for a waiver from the Director of Planning.  If they don’t like what the Director of Planning says they can appeal it to the Town Council.  Ms. Brown thought there was something included for remodeling and parking on the lawn.  Ms. Bastin asked if she had to call a Planning Commissioner to clean out her garage or to remodel her home.  Ms. Brown replied no, if the car is going to be parked on the grass for any length of time then yes.  Ms. Bastin asked if she’s remodeling isn’t there already a permit on file.  Mr. Oldham understands and would rather evolve it to Ms. Griffin’s level.  Ms. Brown thinks the idea was to keep track of those vehicles and distinguish between those vehicles that were temporarily on the grass because somebody was cleaning out a garage or remodeling versus the non-operable car that sets for some length of time.  Ms. Bastin thinks you can tell the difference and knows the examples she’s talking about it.  She’s trying to prevent over governing.  Why would someone have to call to ask permission to spend money to better her home and have to park in her yard? 

 

Phillip Smith asked if there isn’t something in place at this time.  For example, his neighbor’s husband passed away a couple of weeks ago and they probably had 15 cars parked in their yard.  He suggested she call the Police Department and tell them what’s going on in case they get a complaint.  If someone knows they’re going to be remodeling, call the Plan Commission and let them know what you’re going to be doing.  Mr. Swafford stated if the codes and regulations aren’t in the books then nothing can be done about the people who are abusing it.  They’re trying to stop the people who abuse the system.  Mr. Oldham sees both sides of the issue.  Are people free to do what they want on their own private property?  When does what someone does with their property affect his private property rights?  There has to be a middle ground.  He does want the Director of Planning to have the ability to waive it for whatever they choose.  Mr. Swafford said they have done a waiver before.  A gentleman was

 

 

 

 

 

sick and they gave him a six month waiver.  Ms. Griffin said they also have the ability for someone to put in for accessory parking.  It is a $25 fee. 

 

Scott Oldham had a question about §152.062, possession of inoperable vehicles or vehicles with expired plates or tags stored on residential property.  Does this not allow someone to have an old car stuck in the garage to work on?  He doesn’t see where having it in the garage is an issue.  Ms. Griffin said she didn’t have a problem with that.  Mr. Oldham said it states “Possession of a non-operable vehicle or vehicles with expired license plates or tags stored on residential property for more than 30 days is in violation of this.”  There is another area where he did see a provision for storing a vehicle such as an antique car.  This sets up another contradiction within the code.  Mr. Drake thinks it applies to parking.  Mr. Oldham asked if under “Recreational vehicles, motor vehicles, campers and boats shall be parked on an approved hard surface, framed by landscaping timbers or approved materials and shall not obstruct the sidewalk or public right-of-way”  hard surface refers to concrete, asphalt or gravel.  Hard surface is not defined.  Ms. Griffin replied it can be a couple of different things.  In Paddington Park they do not allow the use of gravel for an extra parking area.  This is why she didn’t define it.  Gravel is an approved accessory hard parking surface.

 

Dianna Bastin mentioned under the definition for Accessory Structure, it mentions a cabana and on page 5 under Accessory Use it states it’s only for the owners.  So if she has a cabana her friends can’t sit in it.  Ms. Griffin said this was part of the old original code and she didn’t think it was necessary.  Ms. Bastin asked if it could be left in.  Ms. Griffin replied it can be left in. 

 

The meeting was recessed.

The meeting was called back to order after a five minute break.

 

Dianna Bastin is trying to understand the sight triangle under §152.055 in the original packet.  She lives on a corner lot.  Does this mean she’s not suppose to plant anything 15 feet back from the curb?  Ms. Griffin replied that’s correct.  It would be in the right-of-way.  Six feet back from the corner she had to plant something because people were driving across the edge of her yards.  The snow plow was also driving across the edge of her yard.  What she has planted is low and is not a sight barrier for any vehicle.  Ms. Griffin stated by code there is nothing to be between 2’ to 10’.  Ms. Bastin said hers are not over 2½ ’.  Ms. Griffin replied then it’s not a violation.  Ms. Bastin said then the code is not saying it cannot be done at all but that it can in that the plantings have to be low.  Ms. Griffin said you cannot have anything in the public right-of-way, easements and areas the Town has.  Ms. Hash added only between 2½’ and 10’.   If it’s below 21/2‘ then it’s fine.

 

 

Dianna Bastin asked what natural landscaping is.  Ms. Griffin replied it’s wildflowers and native plants.  It’s to help with the natural landscape plan.  There is a management plan and a permitting process.  Ms. Bastin asked if she landscapes her yard, naturally, then she has to pay $25?  This is a different type of landscape permit and not regular landscaping.  Mr. Oldham added this is for the people who want an urban forest in their front yard rather than grass.  Ms. Bastin asked if it’s not for a small garden area.  Ms. Griffin answered there is a natural landscape plan in which people have to tell where they’re wanting to put plants in the yard, the size and how it will be maintained.  They’ve had a couple of attempts at natural landscaping and it didn’t go over so well.  These codes clear those issues up and prohibits someone putting in poisonous or invasive plants.  Ms. Bastin asked if the Town is charging people to landscape their yards.  Ms. Griffin replied it is a permitting process and, therefore, they would have to inspect it and keep a database.  Mr. Drake clarified people only have to do this if it’s going to be natural landscaping or those things not normally used in landscaping such as grasses that exceed 9” in height.  If they’re going to do landscaping in their yard that doesn’t violate any other part of the ordinance you don’t have to apply for the permit.  Ms. Bastin is concerned with §152.065, Trash Dumpsters and Outdoor Storage, and thinks it’s too strict to say you have to put the trash can in the side or back yards.  She has an elderly neighbor and brings her trash can down on trash day and pushes it back up to the front of the garage.  So, we’re going to make her put it in the side or back yards.  Ms. Griffin replied this helps with situations where someone is obstinate with following any type of code and leaves it in the street.  She has a situation where they never

 

 

 

 

 

move it off the street.  Ms. Bastin asked if it wouldn’t be easier to say it can’t be left on the street and go after the people who are guilty.  Mr. Oldham suggested stated it needs to be brought back to the cartilage of the house.  Ms. Bastin asked if off street parking and loading and truck turning facilities in §152.220(C)(1), General Requirements, is for businesses or residential.  Ms. Griffin replied that’s existing and isn’t in her code changes.  Ms. Bastin understands it isn’t up for change but has a question.  Is this for businesses or residential?  Ms. Griffin would have to read the whole ordinance.  She’s only started to put them into residential classifications but it would cover residential, agricultural and commercial. 

 

Dianna Bastin asked if someone wants to put in a rain garden do they have to have the design approved by the Town.  Ms. Griffin said rain gardens are very specific and has to be approved by the Town.  It is a stormwater outreach program.  Mr. Oldham asked what the danger is in not permitting .  Ms. Griffin answered nothing.  It would be nice to know where they are so they can also highlight them as part of stormwater outreach.  It’s a best management practice and people should receive kudos for putting in something like that.  Ms. Bastin agrees but thinks if someone wants to go to that expense, research and do it right she doesn’t think they need to pay an extra $25.  Also, their design doesn’t necessarily need to be approved and what if you don’t like the plants?  Ms. Hash commended Ms. Bastin on being a very, caring and proud property owner.  If she does it she wants to do it right.  They have had instances come before the Town Council and Plan Commission of what was considered a natural habitat and that’s when they were introduced to a rain garden.  It was very unappealing and has a lot of invasive species.  The owner claims it’s a natural landscape area and is registered with the state.  If they are going to have that it goes against the Town Code that says grass isn’t to be over 9”.  They have to have some way to regulate that for those people who are not as conscientious.  Ms. Bastin just wants those people who are extreme examples dealt with.  She doesn’t want everyone punished and doesn’t want the person who is conscientious to have to pay $25 because Joe Smith down the road didn’t.  Mr. Oldham asked how the regulations for this would be any different than what was discussed under the natural habitat.  Is it one is dry and one is wet?  Ms. Griffin replied yes.  Mr. Oldham asked if it couldn’t be controlled under the previous ordinance.  Ms. Griffin answered it is within the same ordinance.  If a rain garden isn’t maintained it can be a mess.   They don’t have to have a $25 permit fee for it.  Right now the Town doesn’t have any rain gardens.  Ms. Hash noted what may be a rain garden to one person can be a weed patch to another.  In Plan Commission she spoke against this.  It’s another layer for the Planning Director to have to manage, permit and watch over.  The one violation they have had, the Town has never cut the grass.  Whatever is growing there is well over 9”.  It’s a fine line between weeds and natural habitat.  If it’s allowed it will definitely have to be managed.  Does the Town have the manpower to manage it efficiently?  Ms. Bastin advised it is something she looked into but it didn’t fit asthetically in her yard.  She would rather see the Town not do it at all and charge people.  She doesn’t want someone in her yard once a month.  Mr. Oldham asked if there is another ordinance that could control the problem.  Mr. Smith answered no.  Ms. Griffin said it’s something above the 9” grass violation.  It’s to make sure it’s not in the way of traffic or a health issue.  Mr. Smith doesn’t think there will be that many people doing this.  Ms. Bastin agreed and added they’re too expensive.  Ms. Griffin added it’s the same issue as chickens, a sustainable type of issue.  It’s a movement to have natural landscapes.  She’s trying to accommodate diversity.

 

Terry Baker, President of the Plan Commission, thinks one of the reasons they were looking at doing a rain garden permit was to make sure it drained at a good rate so it didn’t become a detention pond and to children wouldn’t drown in them.  If not done right it would drain out and hold water a lot longer.

 

Dianna Bastin thinks the Town has to be careful not to manage too much of people’s landscaping and their land use.  She knows the Plan Commission works hard. There are places in Ellettsville that are less than perfect.  She thinks they should go after those people and look into that.  They have to careful they don’t over govern this stuff.  She understands the issues of parking on the grass and she is not trying to be obstinate.  She will still put her car in the side yard when she cleans out her garage.  It’s her property and it is maintained.  It

 

 

 

 

irritates her that they keep putting more and more into it.  Sometimes you just have to take the government out of it.  Ms. Griffin commented recently the department did receive a complaint from a councilman about vegetation in the right-of-way.  Unfortunately, this person likes a lot of wildflowers.  Ms. Bastin said she was the one who complained.  Ms. Griffin said no one could take a stroller or wheelchair through that location.  But she had to stay out of the public right-of-way.  She was on the sidewalk.  Ms. Bastin said a citizen complained to her and called her to come look at it.  She gets it but Ms. Griffin dealt with the property that was a problem.  The Town doesn’t need nine ordinances to tell the woman she can’t do that.  There are so many things she questioned but didn’t address during the meeting.

 

Darla Brown, Town Attorney, advised this is an amendment to the zoning text and it comes to the Town Council with a favorable recommendation from the Plan Commission.  If the Town Council is not inclined to adopt this tonight she is requesting a formal motion to further consider the proposal at the next meeting.  This has to be done within 90 days or the Plan Commission’s recommendation holds.  Mr. Oldham asked if it was for all three ordinances.  Ms. Brown replied only on §152.

 

Scott Oldham entertained a motion to continue to consider further consider Ordinance 2013-17 at the next meeting.  Dianna Bastin made a motion to continue to consider further consider Ordinance 2013-17 at the next meeting.  Dan Swafford seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes.  Motion carried 5-0.

 

Ordinances on Second Reading

 

Ordinance 2013-15 to Amend Ordinance 2013-15 Concerning the Salary for the Deputy Fire Chief

 

Fire Chief Mike Cornman explained this is to amend the Salary Ordinance for Deputy Chief Kevin Patton.  The additional pay he receives for communication is not in line with the current salary ordinance for Deputy Chief.

 

Dan Swafford asked if the technical pay was removed from the salary of the person who is taking Deputy Chief Patton’s position.  Chief Cornman said it will be removed but the position hasn’t been posted yet.

 

Scott Oldham entertained a motion to adopt Ordinance 2013-15.  David Drake made a motion to adopt Ordinance 2013-15.  Dianna Bastin seconded. 

 

Sandra Hash asked if it will be retroactive from the time Kevin Patton was appointed to Deputy Chief.  Mr. Drake replied yes.

 

Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes.  Motion carried 5-0.o

 

 

 

 

 

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Ordinance 2013-18 to Amend Chapter 96 of the Ellettsville Town Code Concerning Animals

 

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     betweenFire Service Agreement Between the Town of Ellettsville and Richland Township

 

Fire Chief Mike Cornman explained it is unchanged with the exception of the actual amounts to reflect the fire truck purchase and a 2½% increase for next year.  It was reviewed and approved by the Town Attorney.

 

Dan Swafford clarified when the Town purchased the new truck it was his understanding they were going to pay a percentage of it.  Is the percentage they were to pay for the fire truck deducted from what they’re to pay?  Chief Cornman replied that is correct.  Mr. Swafford asked if they didn’t actually pay for the truck.  Chief Cornman answered yes, they’re making actual payments.  Mr. Swafford commented the Town is reimbursing the Township.  Chief Cornman said that’s to make sure the Town has ownership of the truck.  The Township does not want to own any fire equipment.  Ms. Hash noted in the contract they’re adding together the fire contract and the payment on the truck.  The Fire Agreement

 

 

 

 

only raised 2½% but the fire truck payment is the agreed amount from the original agreement.  Mr. Swafford said it states the Township will receive a credit of $57,228 for assisting.  Ms. Hash explained that’s for their portion of the contract that will go toward the payment of the truck.  Ms. Brown added they get a credit toward this contract for that.  Chief Cornman commented this is a similar format they’ve done off and on since 1992.

 

Scott Oldham entertained a motion to approve the Fire Service Agreement between the Town of Ellettsville and Richland Township.  David Drake made a motion to approve the Fire Service Agreement between the Town of Ellettsville and Richland Township.  Dianna Bastin seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes.  Motion carried 5-0.

 

Establishing the Position of Town Manager

 

Scott Oldham explained this is something he initiated to establish the position of the Town Manager.  At this meeting, he wanted to introduce the idea.  The Town Attorney has a template of the beginnings of a discussion along with copies of the law with regards to the Town potentially investigating the position of a Town Manager.  There have been several questions and concerns raised by other Council members.  However, there needs to be an open discussion in public about what they are or are not going to do.  Essentially, the reason why he wanted to bring it to the forefront and discuss it is because of a lot of things that happened during this meeting.  They talked about things getting waived of decisions being made that aren’t capable of waiting two weeks or a month.  While it’s up to the Council to structure whatever a Town Manager would do or not do they need to have the discussion.  It is now time for Ellettsville to go back to when they had an assistant to the Town Council.

 

Darla Brown, Town Attorney, explained this is not the first reading of a proposed ordinance.  She drafted the ordinance as a discussion point for the Town Council and suggested it be under New Business on the Agenda so she could get direction from the Council on how they want to proceed if they’re so inclined to do so.  It won’t be a second reading at the next meeting.  She talked to the Town Manager for Bargersville and he volunteered to talk to the Town Council if they’re interested.

 

Council Comments

 

 

Dianna Bastin thinks their employees are priceless during emergencies, especially when it’s water.  She was told about a local businessman, Chad Stephens, who owns Asher Trucking and Chad’s Towing which is located next to the Utility Building.  Mr. Stephens waded the flood waters to the Utility Building to work on equipment.  He was there to help and this is what Ellettsville means to her.  Thank you Mr. Stephens.

 

Scott Oldham thanked Phillip Smith for his service to the Town.  This is his last Town Council meeting.  It was a pleasure and an honor for Mr. Smith to serve on the Town Council.  Mr. Smith said it has been fun and he has learned a lot.  Thank you to everybody.  Ms. Bastin said they will need Mr. Smith to make the lemonade when the Town Council throws picnics for employees because they don’t like her’s. 

 

Dan Swafford gave kudos to all workers on the water.  There’s going to be a lot of cleanup.  Thanks to everyone.

 

Scott Oldham announced some offices have had to move due to significant damage to Town Hall.  Services in Town continue to function.  The Town is in contact with the state to find out what kind of assistance could potentially be offered down the road.  The Town will be faced with some hard decisions as to insurance and relocating.  Mr. Swafford was at Eagles Landing looking at the rooms on this date.  Does the Town Council need to approve spending of the funds?  Mr. Oldham replied they’re temporary quarters and they need to let everything settle until they figure out what they’re doing and how long they will be at Eagles Landing.  Mr. Swafford stated Utilities and the Street Department have moved a lot of the stuff but the rooms are bare.

 

Supervisors Comments

 

Mike Farmer, Ellettsville Utilities, explained Utilities is moving the billing office and the Clerk-Treasurer’s office to Eagle Landing.  An announcement will be made soon.  They’re poised to buy some carpet and then they can start moving in.  There’s going to be some expenses for conduit, electrical and internet service.  They need to move quickly in order to get back to normal.  He thinks Utilities can purchase at will.  If they need to do something else, he needs to know.  Mr. Oldham asked if they can give them a $25,000 to $50,000 cap for spending.  Some expenses such as temporary rent will be covered by insurance.  Ms. Brown advised the Town code allows for purchases under $25,000 or $50,000 to be made without having approval of Town Council.  It is an emergency situation and it is certainly appropriate to set a cap on purchases.  Ms. Hash advised the room numbers are 103 and 105.  Mr. Farmer advised people who want to pay their bills, the drop-off box at Town Hall is still functional and it will be checked every day.  They can also mail their payment to 220 N. Sale Street, call 1-855-246-9488 or pay by telephone.  There is a three percent processing fee if a credit card is used.  Mr. Swafford asked since this was the due date will they be giving a grace period for the late fees. Mr. Farmer replied they will be flexible with late fees and disconnects.  They will have phone lines open and there are a couple of computers set up in the Clerk-Treasurer’s office.  Mr. Oldham commented emergency services have never been interrupted and only administrative functions have been hindered.  If customers call (812) 876-2297 after hours an answering service will take the message and there is a protocol in place for emergencies.  Ms. Hash advised since Utilities phone lines have been rolled to her office number, they tried to have the on-call on her line and it wasn’t in their system.  They have received several calls because of direct debits which is scheduled to take place on December 26, 2013.  Ms. Bastin added different banks do different days.  Mr. Farmer stated the answering service number after hours is 877-777-1170.

 

Scott Oldham made a motion to allow or set aside $50,000 which can be accessed by any department heads as needed to make this transition or emergency purchases.  Dianna Bastin seconded. 

 

After the motion and second were made, David Drake clarified the funds will come out of the respective department’s budget.  Ms. Hash added it’s for the civil side of the Town and whatever is left in their current budget. 

 

Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 5-0.

 

Mike Farmer thanked everyone who helped Utilities and in particular the Street Department who came to their aid when they moved everything out to Eagles Landing.  When disaster befalls the Town, he is always proud to be part of the Police, Fire, Street and Utilities Department.  They can really put it together when they need to and come to the aid of the Town.  He is always impressed.  Mr. Swafford stated the Fire Department had a temporary shelter set up and the Police Department were very busy.

 

Connie Griffin, Director of Planning, advised the Planning Department was contacted by the Indiana Department of Natural Resources who requested initial assessments for flooding on Vine Street and to start talking with citizens.  In about a week, she will be knocking on doors and doing damage assessments on their structures as the Flood Plain Administrator for the Town of Ellettsville.  If anyone has any questions they can call (812) 876-8008. 

 

Sandra Hash, Clerk-Treasurer, asked if someone will design the necessary licenses required by the recent ordinances that were passed.  Mr. Oldham asked Darla Brown, Town Attorney, to assist with preparing the forms.

 

Jim Ragle, Street Superintendent, announced on December 26, 2013, a dumpster will be placed on the Smithville lot (formerly 7-11) for people to use in disposing of anything lost in the flood.  Mr. Oldham agreed with picking up what they can.  Perhaps Utilities can help with some front loaders or other vehicles.  Ms. Bastin asked if this is just for Vine Street because there are other people with flood damage.  Mr. Oldham replied this is just a centralized location.  Ms. Bastin stressed that people shouldn’t put their trash on the street because the snow plows will be coming through.

 

Phillip Smith had a couple of people tell him they live on Vine Street and lost everything.  The Red Cross is putting them up until the day after Christmas.  One family doesn’t have renters insurance.  This is the season and people need to help.  If anyone has extra toys contact the Red Cross and if you have a good back go help cleanup.  This is what a small town is.  He will working with those people also.

 

Privilege of the Floor

 

Darlyne Sowder lives on W. Temperance which has frontage on Vine Street and the highway.  She has lived there since 1978 and there have been many floods.  This has been the worst.  It is time for Ellettsville to do something to stop the flooding.  Her son made a new master plan to show elevations.  She is located in the bottom of a valley.  This is the low lands and it is time to make a lake.  They are having 100 year floods too often and can’t keep going through this.  She is begging the Town of Ellettsville to find an answer.  Mr. Oldham stated there have been four 100 year floods in the last five years.  The Town will be speaking with the state and other people to find out options.  A lot of people were impacted.  Rest assured they will have to find a solution for everybody.  He appreciates her bringing this forward. 

 

Jessica Hancock has lived on Vine Street for four years.  Their home was built in 1920.  In March 2012, it flooded, destroyed the garage and everything in it and knocked trees down.  The garage is located next to the creek.  When this flood came it destroyed the garage and car.  In the creek is a metal dumpster in the creek with a picnic table on top and trees that have built a dam behind their house.  They do not have the means to remove these items.  On the Saturday it flooded they tried calling insurance and couldn’t get ahold of them.  They have finally been able to file a claim with their insurance company and have contacted the Federal Emergency Management Agency (“FEMA”). They got clearance to go into their house and FEMA told them to remove everything wet from their home.  They had six to eight inches of water and her house is three and a half feet off the ground.  Where do they put the items they removed from the house?  She called the non-emergency line at the Police Department and they told her to call the Street Department whose telephone lines were down.  She called Ellettsville Utilities and the operator said she didn’t know but would find out.  Mr. Farmer called her back and came to the house.  Mr. Farmer came by and he said he wasn’t sure what the Town was going to do.  She asked if the Town could donate a dumpster or convince a construction company to donate one.  Mr. Farmer told her to come to the Town Council meeting.  The stuff is in her yard freezing.   What does she do with it?  How does she get rid of it?  A town manager would have been an amazing tool to have.  The budget issue is small in comparison to their problems.  She thanked the Town for the dumpster.  Mr. Oldham advised at this time they don’t know what they’re going to do.  The Town doesn’t own the creek and needs permission to enter it to remove the debris.  Except for emergency response the wheels of government are slow to turn.  The Town had to get stable first which meant establishing services for the Town.  Emergency services were never interrupted.  Now the Town can move forward with reclamation and rehabilitation.  The Vine Street area needs to be addressed. 

 

Darlyne Sowder announced bulky items will be accepted at Monroe County Solid Waste for the next three weeks.

 

Scott Oldham advised for those unfortunately affected by the floods, the Town is moving forward and will continue to do so.  They will seek answers to the continual problems creeping up.  It may take months to get this under control.  The Town is going to have to find a solution because they can’t keep doing this. 

 

Dianna Bastin can’t imagine the Town fining Ms. Hancock for any trash, rubbish or yard refuse until they have officially announced it’s clean now and they’re moving on.

 

Scott Oldham announced if there are people who are living in homes without power, heat or other services due to the flood please come forward.  There are services available through the Town, Township Trustee and other organizations.  Feel free to call one of the emergency services and they can make a welfare check.  Do not stay in houses that remain flooded or without utilities.  Please take advantage of these services.

 

Dan Swafford asked people to contact anyone on the Town Council and they will make sure things happen quickly. 

Dianna Bastin explained it is not that she doesn’t want any codes or ordinances on land use.  She thinks they need to be careful.  The more they pass the more they need to be governed.  It takes people to enforce it.  She doesn’t know why some of the things can’t be condensed.  They’re repeated and it’s difficult to get through.  If there’s a problem they can find a way to take care of it.  They don’t have to punish the people who do the right thing and care with heavy fines and double jeopardy with animal control and planning.  There has to be another way and a simpler way to do it.  She cautions the Council that they need to be careful with this stuff.

 

Phillip Smith acknowledge Boy Scout Troop 119 was present.  Attending a community meeting is part of the work needed to obtain a badge.

 

Edgewood Band and Color Guard are going to state on November 2, 2013, at Lucas Oil Stadium.  They would appreciate everyone’s support when they return home.  They did when on semi-sate.

 

Supervisors Comments

 

 

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Town Marshal Tony Bowlen explained the two part-time officers he hired four months ago have obtained full time employment at other police departments.  He will be looking for new office and part-time help.  He will be advertising for the positions.  Matthew Lewis will be starting at the Indiana University Police Department.  Bennett Anthony Dillon will be leaving to go full time to the Monroe County Sheriff’s Department.  Ms. Bastin congratulated both officers on their full time employment.  Mr. Drake commented the Town didn’t lose anything by hiring those people.  They got a lot of good use out of them for the time they were there.  The officers were already trained and certified when they started at Ellettsville. 

 

 

 

 

 

Town Marshal Tony Bowlen asked if the Town is going to establish Trick-or-Treat hours.  Ms. Hash noted when Pat Stouffers was President of the Town Council he said Trick-or-Treat hours will be permanently set from 5:30 p.m. to 8:30 p.m.  Ms. Bastin reminded people to be careful and to go to houses where the porch light is on.  Marshal Bowlen will have extra officers patrolling on Halloween.

 

Privilege of the Floor

 

 

 

 

 

 

 

 

Tom Mathison is interested in water and sewer issues.  He is concerned with the way the Town Council has been handling the agenda and ordinances.  On the last agenda there was no reference on the Umbaugh water report but it was introduced anyway.  According to the Indiana Open Door Law, the agenda is to list the items to be discussed.  According to the Town’s Resolution 09-2012, “The Town Council shall maintain an agenda which shall list items to be discussed at Town Council meetings.”  It does not say it may list or that other things not on the agenda can be discussed.  He is disturbed this came up at the previous meeting without being on the agenda.  On tonight’s agenda which was circulated at the appropriate time, it lists all the resolutions and ordinances but none were available for the public to look at.  When he went to the website they weren’t there.  He asked the Clerk-Treasurer and was told she didn’t have them.  How is the public suppose to comment on the ordinances coming before the Town Council if they’re not available.  They weren’t available at the meeting for people to pick up and read on the spot.  The way the Town Council has recently been conducting business does not fit with its own resolution and does not fit with the Indiana Open Door Law because you’re not giving the public the information it needs.  In addition, you’re not giving them the information they need to be able to comment.  The Town Council is effectively circumventing what is the public’s right to know what will be discussed and to have access to what will be discussed so they can comment on it.  He hopes in the future they will do better.

 

Adjournmentt

 

 

 

 

 

 

 

 

 

 

 

SScott Oldham entertained a motion to adjourn.  Dianna Bastin made a motion to adjourn.  Dan SwaffordDan Swafford  seconded.  Motion carried.  Scott Oldham adjourned the meeting at 88:5413 p.m.

 

 

 

                                                                                                                                         

Scott Oldham, President                           Dan Swafford, Vice-President

 

 

                                                                                                                                         

Dianna S. Bastin                                        Phillip Smith

 

 

                                                                                                                                         

David Drake                                             Sandra Hash, Clerk-Treasurer, IAMC, MMC