December 27, 2010

 

 

 

 

 

The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, December 27, 2010, at the Fire Department Training and Conference Room.  Phillip Smith called the meeting to order at 7:30 p.m.  Phillip Smith led the prayer following the Pledge of Allegiance. 

 

Roll Call:  Members present were Phillip Smith, President; Scott Oldham, Vice President; Dianna Bastin, David Drake and Dan Swafford.  Sandra Hash, Clerk-Treasurer, and Darla Brown, Town Attorney, were also present.   

 

Supervisors Present were:  Jim Davis, Jim Ragle, Connie Griffin, Mike Farmer, Jeff Farmer and Rick Coppock.

 

Approval of Minutes

 

Phillip Smith entertained a motion for the approval of the minutes for the Regular Meeting on December 13, 2010.  David Drake so moved.  Dan Swafford seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Dan Swafford – yes.  Motion carried 5-0.

 

Accounts Payable Vouchers

 

Phillip Smith entertained a motion for action to pay Accounts Payable Vouchers.  Scott Oldham so moved.  Dianna Bastin seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Dan Swafford – yes.  Motion carried 5-0.

 

Safe Routes to School Project Updates – Ken Minett, Butler, Fairman and Seufert Civil Engineers

 

Ken Minett – They have been awarded the contract to do the inspection on the construction of the new sidewalk from State Road 46 to the Richland Bean Blossom Community School Corporation (“School”).  This is a 100% project. The School will be paying all of the money up front and they will get reimbursed except during the construction phase.  On federal aid projects the state manages the project (as they represent the federal government) and will pay the contractor for the actual construction except for the inspection.  The inspection will be paid by the School and they will get reimbursed.  Therefore, there will be no cost to the Town for this project.  There is a power pole that needs to be moved at the corner of Beechwood and Ridge Springs Road.  They will recommend that the School remove the pole and pay for it.  The budget started out at $250,000 and the engineering and environmental documentation has been paid.  With the remaining money in the budget it will be tight.  The contract specifies that if the construction exceeds the amount of the grant, the School has to pay 100% of the costs over $250,000.

 

Dan Swafford asked when they’re expecting to begin construction.  Mr. Minett responded the project is set for a March letting depending on the time it takes to relocate the power pole.  The State of Indiana has to approve the relocation of the power pole and then a notice to proceed will be issued to Duke Energy.  Dan Swafford asked if they have been communicating with the Town residents the construction will affect.  Mr. Minett responded his company has not.  Public hearings were most likely held at the beginning of the project.  A public information meeting can be scheduled if the Town desires to do so.  Mr. Swafford stated with so many people being affected by this project perhaps having a public information meeting would be a good idea.  Mr. Swafford asked Connie Griffin if there has been a meeting other than the original one.  Connie Griffin explained the meetings that have been held to date.  Some residents have contacted her by email requesting information which she has provided.  At this time, there haven’t been any additional questions from residents.

 

Ken Minett advised when the pole is moved the state will put this on the letting.  INDOT will open bids in Indianapolis and select the low bidder.  Since INDOT is paying 100%, it is their project until the contractor is finished and then the sidewalk will be released to the

Town.  Mr. Minett recommended having the public meeting after the letting and the notice to proceed has been issued.

 

Resolutions

 

Resolution 11-10, Encumbrance List for 2010

 

WHEREAS, The State Board of Accounts requires the end of the year encumbrances be

entered into the permanent record of the Ellettsville Town

 

 

 

THEREFORE, be it resolved that the following purchase orders are hereby authorized:

 

Town Administrative

 

 

 

 

PO 5363

Payroll Fund - Group Insurance

G-122

$480.00

 

 

PO 5368

Bloomington - Animal Control Agreement

G-318

$11,239.00

 

 

 

Department Total

 

$11,719.00

 

 

Planning Department

 

 

 

 

PO 5364

Payroll Fund - Group Insurance

P-122

$1,231.91

 

 

Fire Department

 

 

 

 

PO 5361

Payroll - Firemen Part-Time

F-106

$20,000.00

 

 

PO 5365

Payroll Fund - Group Insurance

F-122

$4,950.00

 

 

 

Department Total

 

$24,950.00

 

 

Police Department

 

 

 

 

PO 5366

Payroll Fund - Group Insurance

P-122

$6,225.65

 

 

 

General Fund Total

 

 

$44,126.56

 

Motor Vehicle Highway

 

 

 

 

PO 5367

Payroll Fund - Group Insurance

MVH-122

$3,730.00

 

 

 

Motor Vehicle Highway Total

 

 

$3,730.00

 

Total Encumbrances for 2010

 

 

$47,856.56

 

 

 

Sandra Hash, Clerk-Treasurer – The health insurance bill is late due to the holidays.  Therefore, the Town needs to carry over the appropriation to cover December’s insurance expense.  As this is the last meeting of the year, Ms. Hash made provisions to cover the animal control contract from this year’s funds to carry them over to next year.  This did deplete the administrative budget.  However, there was enough to carry over and cover the animal control agreement.

 

Phillip Smith entertained a motion to approve Resolution 11-10, Encumbrance List for 2010.  Scott Oldham so moved.  Dan Swafford seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Dan Swafford – yes.  Motion carried 5-0.

 

Resolution 12-10, Transfer of Funds

 

Sandra Hash, Clerk-Treasurer – This transfer of funds is for bills that arrived at the last minute and some appropriations were moved around for postage and office supplies. The other transfers were to accommodate the animal control agreement.

 

Phillip Smith entertained a motion to approve Resolution 12-10, Transfer of Funds.  Scott Oldham so moved.  Dianna Bastin seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Dan Swafford – yes.  Motion carried 5-0.

 

Resolution 13-10, Authorizing the Investment of Public Funds

 

Sandra Hash, Clerk-Treasurer – For the last couple of years, Richard Murdock, State Treasurer, has encouraged clerk-treasurers state wide to distribute money between several banks to insure they are covered by FDIC insurance.  The state has an insurance program that covers municipalities, but it could not cover every municipality should an emergency occur in the banking industry.  The state also provides a depository listing of all the banks that participate in the Indiana Insurance Program.  This Resolution enables the Town to expand investments outside town limits into the county.  It also authorizes use of a program, Certificate of Deposit Account Registry Service, in which a local bank remains your depository and the money is diversified and sent to other banks to keep it within the FDIC insurance limits. 

 

Phillip Smith entertained a motion to approve Resolution 13-10, Authorizing the Investment of Public Funds.  David Drake so moved.  Dan Swafford seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Dan Swafford – yes.  Motion carried 5-0.

 

Old Business

 

Agreement Between the Town of Ellettsville and HJ Umbaugh and Associates Concerning the Waterworks Refunding Revenue Bonds of 2010

 

Sandra Hash, Clerk-Treasurer presented HJ Umbaugh and Associates’ agreement for their portion of the Waterworks Refunding Revenue Bonds of 2010 for approval.

 

Phillip Smith entertained a motion to approve the Agreement between the Town of Ellettsville and HJ Umbaugh and Associates concerning the Waterworks Refunding Revenue Bonds of 2010.  Dianna Bastin so moved.  David Drake seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Dan Swafford – yes.  Motion carried 5-0.

 

Agreement between the Town of Ellettsville, Monroe County and the City of Bloomington Concerning Animal Control

 

Dan Swafford asked if anything had changed from the original animal control agreement. Darla Brown, Town Attorney, responded the cost had been reduced to $16,239 and signature line added for the City of Bloomington Clerk, Monroe County Auditor and Animal Control Director.

 

Phillip Smith entertained a motion to approve the Agreement between the Town of Ellettsville, Monroe County and the City of Bloomington concerning Animal Control.  Dan Swafford so moved.  Scott Oldham seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – no; David Drake – no and Dan Swafford – yes.  Motion carried 3-2.

 

Supervisor Comments

 

Sandra Hash, Clerk-Treasurer – Provided a list of appointments that will end on December 31st for Town Council’s consideration at their meeting on January 10, 2011.

 

Privilege of the Floor

 

Russ Ryle thanked the Town Council for their year of service and a job well done.  In addition, he thanked the Water Department and Street Department for their hard work.

 

Adjournment

 

Dianna Bastin made a motion to adjourn.  Dan Swafford seconded.  Motion carried.  Phillip Smith adjourned the meeting at 7:54 p.m.