February 14, 2005

 

The Ellettsville, Indiana, Town Council met in regular session on Monday, February 14, 2005, at the Fire Department Training and Conference Room.  Patrick Stoffers called the meeting to order at 7:30 p.m.  Lisa Creech led in prayer and William Evans led in the Pledge of Allegiance.

 

Roll Call:  Patrick Stoffers asked for roll call of the Council Members.  Patrick Stoffers, President; William Evans, Vice-President; Lisa Creech and Dennis Williamson were present.  Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Frank Nierzwicki, Director of Planning Services.  Phillip Rogers was absent due to illness.

 

Supervisors Present:  Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer were present.

 

Approval of the minutes

 

Lisa Creech moved to approve the minutes of the executive session and the regular meeting from January 24, 2005 and also the work session meeting on February 2, 2005.   William Evans seconded.  Motion carried.

 

Action to Pay Accounts Payable Vouchers

 

Lisa Creech made a motion to pay the Accounts Payable Vouchers.  William Evans seconded.  Motion carried.

 

Red Cross Proclamation

 

Lisa Creech read the Proclamation stating The Monroe County Chapter of the American Red Cross has served the Citizens of Ellettsville with compassion and integrity since inception in 1917 therefore, The Ellettsville Town Council do hereby proclaim the month of March 2005 as American Red Cross Month.  William Evans made a motion to accept the proclamation.  Lisa Creech seconded.  Motion carried.

 

Tri Kappa Proclamation

 

Lisa Creech read the Tri Kappa Proclamation.  Tri Kappa is a philanthropic organization celebrating 104 years of community and charity programs.  The Ellettsville Town Council proclaimed February 20 - 26, 2005 as Tri Kappa Week.  William Evans made a motion to accept the Tri Kappa Proclamation.  Lisa Creech seconded.  Motion carried.

 

Ordinances on First Reading

 

Ordinance 05-04 rearranging and modifying sections 34 and 36 of Title III of the Code of Ordinances for the Town of Ellettsville

 

Jim Davis recognized Donya Medley, administrative assistant, for the typing and organizing.  The current Personnel Policy is a living document and should be reviewed and changed on a regular basis.  A provision is listed to allow for changes.

 

Jim Davis read the Personnel Policy Summary:

 

Patrick Stoffers, Town Council President requested the Supervisors to revise the Personnel Policy at the beginning of 2004 and asked each Supervisor to make the changes they wanted to see in the policy.  The Fire Department offered to put it together and type it since the Fire Department is the only department with a Secretary.

 

On February 13th, 2004 the process of building a new Personnel Policy began.  Information from other Personnel Policies along with the Town’s current Personnel Policy was incorporated throughout the process.

 

v     Supervisors met in approximately late February early March and made suggestions.

v     FIRST DRAFT OF POLICIES was distributed on 3-31-04 for the committee’s review.  Mike Spencer was consulted and advised of revisions needed several times throughout the process.

v     The next several months were spent reviewing and making necessary revisions.

v     By mid-August all of the Policies had been given to Mike Spencer to review.  In September he suggested further revisions which were incorporated into the appropriate sections accordingly and was given back to Mike Spencer in October for another review.  It was decided to separate the Policy into three sections (General, Fire and Police).

v     SECOND DRAFT OF THE POLICIES was distributed on 10-6-04 to all committee members.  The committee met and reviewed the second draft of the Policies and several major changes were made.

v     A new version of the Policies was distributed on 12-13-04.  The committee met and reviewed it which resulted in several minor changes.  Mike Spencer was consulted on changes and the appropriate changes were made.

v     FINAL DRAFT was distributed on 1-10-05 to the committee and the remaining Council members.  Miscellaneous changes were made.

v     A NEW FINAL VERSION OF THE POLICIES was distributed on February 7, 2005 to submit for final adoption.

 

William Evans thanked everyone for their work on rewriting the policy.

 

Ordinances on Second Reading

 

Ordinance 05-02 amending various sections of Title 150 of the Ellettsville Town Code Concerning Planning and Zoning

 

Frank Nierzwicki explained this ordinance changed his title from Planning and Zoning Administrator to Director of Planning Services.  Patrick Stoffers asked about the planning fee of $25.00 in Section 3 under Subsection (D).  Frank Nierzwicki affirmed there will be a $25.00 fee for each plan review that goes through his office.  The town still needs to finalize their per square foot fee on building permits. He feels 6 cents per square foot would be fair.

 

Lisa Creech made a motion to adopt Ordinance 05-02 amending various sections of Title 150 of the Ellettsville Town Code concerning planning and zoning.  William Evans seconded.  Motion carried.

 

New Business

 

Police Change Orders

Ron McGlocklin explained R.E. Anderson & Associates change order for $2,688.80.  The change order is for office desks for the squad room, another file cabinet to lock up ammunition in the training room and fabric bulletin boards so thumbtack holes are not put into the new drywall.

 

B&L Communications, Inc change order for $3,944.00.  An analog phone system was installed so that all the lines are recorded coming into the building.  The radio system already has this feature but not the phone system.  This will protect the police department as well as the public.

 

Indiana Voice and Data for $4,993.34.  This is for a ceiling mounted multi media projector that will be used as a power point system in the squad room/training room.   

 

Indiana Voice and Data for $970.56.  This is for a fire alarm line and a voice mail with cassette player to play music when on hold.  In the Planning and Zoning room, a 4 gang flush outlet was installed for internet, computer and phone system.  A 24 button phone station was installed in the dispatch center to allow paging to other parts of the station.  A phone was added in the breathalyzer room.  The original outlet was for incoming calls only, this allows for officers to make outgoing calls.  Another phone was added to the squad room for the reserve officers.

 

Lisa Creech made a motion to approve the change order for the police department from R.E. Anderson & Associates for $2,688.80.  William Evans seconded.  Motion carried.

 

Lisa Creech made a motion to approve the change order for the police department from B&L Communications, Inc for $3,944.00.  William Evans seconded.  Motion carried.

 

Lisa Creech made a motion to approve the change order for the police department from Indiana Voice and Data for $4,993.34.  William Evans seconded.  Motion carried.

 

Lisa Creech made a motion to approve the change order for the police department from Indiana Voice and Data for $970.56.  William Evans seconded.  Motion carried.

 

Software License Agreement between the Town of Ellettsville and Komputrol for Bank Direct Deposit System and Fixed Asset Inventory System

 

Sandra Hash explained that we encumbered the money in 2004 to put the software programs in place.  This is the contract for the software.  The fixed assets have been done on excel in the past.  This year Sandra is expecting to engage direct deposits for employees. 

 

Lisa Creech made a motion to adopt the software license agreement between the Town of Ellettsville and Komputrol for Bank Direct Deposit System and Fixed Asset Inventory System for $4,000.00.  William Evans seconded.  Motion carried.

 

Privilege of the Floor – Non Agenda Items

 

Mike Farmer presented Becky Wines, Utilities Office Manager, with an embroidered Ellettsville Utility jacket with one star for 5 years of service.  A star will be added for each 5 years of service.  Since Becky started working for the town, the utilities’ customer base has increased 25% producing 100,000 bills a year.  She also handles the dispatching of the men and tracks their purchase orders.  Mike thanked Becky for a job well done.

 

Jeff Frownfelter, Parks Board President

 

Jeff Frownfelter presented three items for discussion. 

 

v     The Parks Board has been dealing with the Wishing Well Park Property.  Some of the property is not accessible to the public.  He requested the Town Council take action to reclaim full access to all areas of that property.

v     The Parks Board arranged to have a plaque made to thank those who donated for  Campbell’s Park playground equipment.  He requested the plaque be hung at Town Hall.

v     New copies of the five year master plan without the compliance pages are now available for each Council member.

 

Supervisors comments

 

Frank Nierzwicki pointed out to the Council that Ellettsville is a full member of the Bloomington Area Metropolitan Planning Organization.  Frank has attended and covered all three of the committee meetings; Policy, Tech and Citizen Advisory Committee (CAC).  He would like to take a van to Bloomington the 4th Wednesday of each month from 6:30 – 8:00 p.m. with Ellettsville people to be part of the CAC. 

 

Ron McGlocklin wanted the Council and public to know that they have moved into the new building at 1406 W. Temperance Street.  They are now open for business.  Some repairs still need to be made.  Pac-Van has been notified to pick up their trailer.

 

Frank Nierzwicki has also moved the Planning and Zoning Department into the new police station.  All phone lines are up and running.  His new phone number is 876-8008 and the fax is 876-8007.

 

Dennis Williamson mentioned the Boy Scout day in Government went well.   Dennis thanked the Waste Water Treatment Plant, Police Department, Fire Department and Sandra for their participation.  Also the Fire Department is recruiting volunteer fire members (men and women).  They are accepting applications until Friday, February 18, 2005.

 

Lisa Creech thanked those who attended the work session.  The Fall Festival was a central focus. Acquiring property for a gathering point for the Fall Festival as well as an open air market during the summer was discussed.  Lisa spoke with Valerie Pena (Monroe County  Convention & Visitors Bureau) on whom to contact for commerce, a possible hotel & help obtaining “way finder” signs.  Valerie has spoken with Senator Vi Simpson about this.   Lisa also mentioned that Frank sent an e-mail stating that he is posting for a part-time Zoning Code Enforcement Assistant.  Lisa mentioned rearranging some things in the Planning and Zoning budget to fund Frank’s position and she is concerned where the money is coming from for this new position.

 

Patrick Stoffers answered a small portion has been budgeted in 2005 for this and also the Police Department through their part-time line will help fund this position.  The position will be based at the Police Department.  This will not be happening until the early part of April 2005.  Additional appropriations can be made if necessary.  Lisa also mentioned that if additional appropriations will be done, Jim Ragle says the Street Department is still hurting and has employment issues.

 

Adjournment

 

William Evans made a motion to adjourn.  Phillip Rogers seconded.  Motion carried.

Meeting adjourned at 8:15 p.m.