Roll Call: Patrick Stoffers asked for roll call of the Council Members. Patrick Stoffers, President; William Evans, Vice-President; Lisa Creech and Dennis Williamson were present. Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Frank Nierzwicki, Director of Planning Services. Phillip Rogers was absent due to illness.
Supervisors Present: Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer were present.
Approval of the minutes
Creech moved to approve the minutes of the executive session and the regular
Action to Pay Accounts Payable Vouchers
Lisa Creech made a motion to pay the Accounts Payable Vouchers. William Evans seconded. Motion carried.
Red Cross Proclamation
Lisa Creech read the Proclamation stating The Monroe County Chapter of the American Red Cross has served the Citizens of Ellettsville with compassion and integrity since inception in 1917 therefore, The Ellettsville Town Council do hereby proclaim the month of March 2005 as American Red Cross Month. William Evans made a motion to accept the proclamation. Lisa Creech seconded. Motion carried.
Tri Kappa Proclamation
Creech read the Tri Kappa Proclamation.
Tri Kappa is a philanthropic organization celebrating 104 years of
community and charity programs. The
Ellettsville Town Council proclaimed
Ordinances on First
Ordinance 05-04 rearranging and
modifying sections 34 and 36 of Title III of the Code of Ordinances for the
Jim Davis recognized Donya Medley, administrative assistant, for the typing and organizing. The current Personnel Policy is a living document and should be reviewed and changed on a regular basis. A provision is listed to allow for changes.
Jim Davis read the Personnel Policy Summary:
Patrick Stoffers, Town Council President requested the Supervisors to revise the Personnel Policy at the beginning of 2004 and asked each Supervisor to make the changes they wanted to see in the policy. The Fire Department offered to put it together and type it since the Fire Department is the only department with a Secretary.
v Supervisors met in approximately late February early March and made suggestions.
v FIRST DRAFT
OF POLICIES was distributed on
v The next several months were spent reviewing and making necessary revisions.
v By mid-August all of the Policies had been given to Mike Spencer to review. In September he suggested further revisions which were incorporated into the appropriate sections accordingly and was given back to Mike Spencer in October for another review. It was decided to separate the Policy into three sections (General, Fire and Police).
v SECOND DRAFT
OF THE POLICIES was distributed on
v A new version of the Policies was distributed on
v FINAL DRAFT was distributed on
v A NEW FINAL
VERSION OF THE POLICIES was
William Evans thanked everyone for their work on rewriting the policy.
Ordinances on Second
Ordinance 05-02 amending various
sections of Title 150 of the
Frank Nierzwicki explained this ordinance changed his title from Planning and Zoning Administrator to Director of Planning Services. Patrick Stoffers asked about the planning fee of $25.00 in Section 3 under Subsection (D). Frank Nierzwicki affirmed there will be a $25.00 fee for each plan review that goes through his office. The town still needs to finalize their per square foot fee on building permits. He feels 6 cents per square foot would be fair.
Lisa Creech made a motion to adopt Ordinance 05-02 amending various sections of Title 150 of the Ellettsville Town Code concerning planning and zoning. William Evans seconded. Motion carried.
Police Change Orders
Ron McGlocklin explained R.E. Anderson & Associates change order for $2,688.80. The change order is for office desks for the squad room, another file cabinet to lock up ammunition in the training room and fabric bulletin boards so thumbtack holes are not put into the new drywall.
B&L Communications, Inc change order for $3,944.00. An analog phone system was installed so that all the lines are recorded coming into the building. The radio system already has this feature but not the phone system. This will protect the police department as well as the public.
Lisa Creech made a motion to approve the change order for the police department from R.E. Anderson & Associates for $2,688.80. William Evans seconded. Motion carried.
Lisa Creech made a motion to approve the change order for the police department from B&L Communications, Inc for $3,944.00. William Evans seconded. Motion carried.
Lisa Creech made a motion to approve the change order for the police department from Indiana Voice and Data for $4,993.34. William Evans seconded. Motion carried.
Lisa Creech made a motion to approve the change order for the police department from Indiana Voice and Data for $970.56. William Evans seconded. Motion carried.
Software License Agreement between the
Sandra Hash explained that we encumbered the money in 2004 to put the software programs in place. This is the contract for the software. The fixed assets have been done on excel in the past. This year Sandra is expecting to engage direct deposits for employees.
Creech made a motion to adopt the software license agreement between the Town
Privilege of the Floor – Non Agenda Items
Mike Farmer presented Becky Wines, Utilities Office Manager, with an embroidered Ellettsville Utility jacket with one star for 5 years of service. A star will be added for each 5 years of service. Since Becky started working for the town, the utilities’ customer base has increased 25% producing 100,000 bills a year. She also handles the dispatching of the men and tracks their purchase orders. Mike thanked Becky for a job well done.
Jeff Frownfelter, Parks Board President
Jeff Frownfelter presented three items for discussion.
v The Parks Board has been dealing with the Wishing Well Park Property. Some of the property is not accessible to the public. He requested the Town Council take action to reclaim full access to all areas of that property.
v The Parks Board arranged to have a plaque made to
thank those who donated for
v New copies of the five year master plan without the compliance pages are now available for each Council member.
Frank Nierzwicki pointed out to the Council that Ellettsville is a
full member of the Bloomington Area Metropolitan Planning Organization. Frank has attended and covered all three of
the committee meetings; Policy, Tech and Citizen Advisory Committee (CAC). He would like to take a van to
Ron McGlocklin wanted the Council and public to know that they have
moved into the new building at
Frank Nierzwicki has also moved the Planning and Zoning Department into the new police station. All phone lines are up and running. His new phone number is 876-8008 and the fax is 876-8007.
Dennis Williamson mentioned the Boy Scout day in Government went
well. Dennis thanked the Waste Water Treatment
Plant, Police Department, Fire Department and Sandra for their
participation. Also the Fire Department
is recruiting volunteer fire members (men and women). They are accepting applications until
Patrick Stoffers answered a small portion has been budgeted in 2005 for this and also the Police Department through their part-time line will help fund this position. The position will be based at the Police Department. This will not be happening until the early part of April 2005. Additional appropriations can be made if necessary. Lisa also mentioned that if additional appropriations will be done, Jim Ragle says the Street Department is still hurting and has employment issues.
William Evans made a motion to adjourn. Phillip Rogers seconded. Motion carried.
Meeting adjourned at