Roll Call: Members present were David Drake, Vice-President, Scott Oldham, Phillip Smith and Dan Swafford. Sandra Hash, Clerk-Treasurer; Mike Spencer, Town Attorney and Rick Coppock, Town Engineer were also present. Dianna Bastin was absent.
Approval of Minutes
Drake asked for a motion for the approval of the minutes for the regular
Accounts Payable Vouchers
Phillip Smith made a motion that we pay the Accounts Payable Vouchers. Dan Swafford seconded. Motion carried.
Resolution 05-09 Local Additional Appropriation of I-69 grant reimbursement
Sandra Hash explained this will be the standard procedure while we have the I-69 grant.
A Local Additional Appropriation resolution will be needed each time a reimbursement is received allowing us to put the money into the account it was expended from. This appropriation is for $1,198.55 General Fund, Planning.
Oldham moved that we pass Resolution 05-09 Local Additional Appropriation of
I-69 grant reimbursement. Phillip Smith
seconded. Roll call vote: David Drake – yes; Scott
Resolution 06-09 Temporary Loan from Debt Service Police Fund to the Debt Service Fire Fund
Sandra Hash explained when the settlement for the last half of
2008 was received; several of the accounts were short in excise from the
projections. The Police and Fire Debt
Service Fund are equal amounts. When the
excise was distributed, the Auditor’s office instructed Sandra to deposit
$5,000 more into the Police Debt Service.
After the bond payment was made, the Fire Debt Service was short
$2,049.26. The temporary loan made from
the funds will be repaid with future tax draws and/or other revenues no later
Smith made a motion to accept Resolution 06-09 Temporary Loan. Dan Swafford seconded. Roll
call vote: David Drake – yes; Scott
Ordinances on First
Ordinance 09-04 to amend Chapter 50 of
Mike Spencer stated there has been discussion between the Town and
two wholesale customers (
Job Description for Assistant Planning Director
Scott Oldham stated at the last meeting, there was a “motion to table” the change in job title and description for the Assistant Planning Director until there was a job description created. At this time Connie Griffin will take over the position. The job description will be melted into the current Administrative Assistant job description.
Frank Nierzwicki, Director of Planning Service stated the job description reflects what the job has become. Connie is the educator for the Storm Water program. The Town has a certification in the fall and that is important for the fees that are collected on the Stormwater Management. Scott Oldham went on to say Connie is working on some marketing and codes (not currently covered and/or will become an issue for us).
Dan Swafford asked Connie Griffin if she was fine with this. Connie said yes and explained they have done a review process on her prior work. She has experience with marketing and for the stormwater she has a Master’s Degree in Physical Geography. She studied coal mine reclamation which has a lot to do with water quality. She will continue to take the minutes for the Plan Commission and Redevelopment. Dan asked Connie if she will have time to do all of this. Connie stated they are in a “transitional phase”. She keeps a daily journal and a monthly work plan and we will see how it fits. There may need to be modifications later on. Dan commended Connie on the wonderful job she is doing and she is a very big asset to the Town.
Oldham made the motion for the approval of the current job description for the
Assistant Director of Planning Services for the Town of
Jim Davis, Ellettsville Fire presented the 2008 Year End Report and hi-lighted some important points. The report was dedicated “In Memory of Don Lewis”.
Donya Medley takes great pride in putting the report together. She puts a lot of time and effort into it. The last page lists the Fire Departments “Out-Reach Programs” to the community during the last twelve months.
Scott Oldham does not think there is time for direction at this point. No one really knows who is making the decisions, what kinds of decisions are being made and if they make the decisions will there be enough funding statewide for any of the programs. Scott feels we need to put forth this list, see what we get out of it and then reevaluate as we go. Frank made sure he was in contact with all the supervisors and reiterated the list came from their needs in their own departments.
Phillip Smith asked if this will be submitted as a whole package or
will it be each supervisor’s responsibility to turn it in. Rick Coppock explained the package submitted
for consideration to the Governor’s office has a short questionnaire about the
projects and costs. The water and sewer
projects need to be submitted separately and their deadline is February 27th. The form for those projects is different and
asks for more detail. Dan asked if all
the projects are out of the Town’s Capital Improvement or is it above and
beyond Capital Improvements. Frank
stated these projects are not budgeted for and will be 100% Stimulus
payment. The American Recovery and
Reinvestment Act of 2009 will need to be submitted
Phillip Smith made a motion we submit these requests of projects for the American Recovery and Reinvestment Act of 2009 as stated in our packet. Scott Oldham seconded. Motion carried.
Frank Nierzwicki announced he received a letter of resignation from Dexter Luck. Frank will be looking for a replacement. Frank passed out the Code Enforcement Officer Budget Balance and summarized it. The beginning balance was $673.50. A reimbursement for $1,198.55 was approved this evening for this account, bringing the balance to $1,872.05. Dexter’s last pay check of $582 will be paid out leaving a balance of $1,290.05. Frank worked with Sandra and they figured the balance in that account will pay for 97.36 hours or three weeks of payroll for this position. Frank explained the “Reimbursements in Pipeline” account showed a $3,319.49 which broken down will pay for almost eight weeks of payroll for the Code Enforcement Officer.
Scott Oldham asked Frank to explain all this because some people did not understand where the money was coming from to pay this position. There are two months payroll for this position in the bank. Scott stated Frank would like to look at applications again and come before the Council for consent. David Drake does not think it would be beneficial to go through the whole process again since it has been such a short period of time. It would be fine to look at people he considered previously.
Privilege of the Floor
David Drake entertained a motion to adjourn. Scott Oldham so moved. Dan Swafford seconded. Motion carried. David Drake adjourned the meeting at