The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, February 25, 2002 at the Town Hall. David Sorokoty called the meeting to order and Jerry Pittsford led in prayer. David Drake led in the Pledge of Allegiance.
David Sorokoty asked for roll call of the Council Members. Members present were David Sorokoty, David Drake, Jerry Pittsford and Geraldine McIntyre. Also present were Sandra Hash, Clerk-Treasurer and Mike Spencer, Town Attorney. Michael Cornman was absent due to sickness.
Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer. Rick Coppock was also present.
Approval of Minutes of the regular meeting and Executive session on February 11, 2002
David asked for a motion to approve the minutes. Jerry Pittsford moved to accept the minutes of the regular meeting and the executive session of February 11, 2002. David Drake seconded. Motion carried.
David Sorokoty introduced a guest from Bloomington City Council, David Sabbaugh.
Award bid for an Electrical Contractor for the underground utilities reconnect services along Highway 46.
Rick Coppock explained that he had reviewed the bid and that it has all of the appropriate paperwork and was within 10% of original estimate therefore, he suggested the Council should award the bid to Cassady. David Drake made a motion to award the bid to Cassady Electric. Jerry Pittsford seconded. Motion carried.
Ordinances on First Reading
Ordinance 02-04 to amend Ordinance 01-30 Fixing of Salaries for Budget Year 2002 (to add Administrative Assistant)
David Drake read by title. Sandy Hash explained that she could not issue Deborah Hudson the new Administrative Assistant a paycheck until she is listed on the salary ordinance. Carla Kennard-Frownfelter from the Journal asked how long this position was hired for and if there was a three months trial probationary time. David Sorokoty explained that the position was hired for a year serving with no probationary period. Jerry Pittsford explained that her position is similar to that of a supervisor in that she serves at the will and pleasure of the Council. Ed Bitner asked where her salary would come from. David Sorokoty explained that they had already budgeted for it last year.
See Resolution 03-02 during Bill Land’s presentation of the Comprehensive Plan
Ordinances on Second Reading
Ordinance 02-03 to establish a fund for Fire Truck (2001 Pierce fire truck) payments from the Richland Township Trustee
David Sorokoty commended Don Lewis, Richland Township Trustee for his cooperation with the Town. Jerry Pittsford read by title and moved to approve Ordinance 02-03. David Drake seconded. Motion carried.
Old Business None
Ellettsville Police Reserves request to appoint a new Reserve Officer, Dana Harper
Mike Hendricks, Deputy Commander and Chaplin of the Reserves introduced Dana Harper and explained that she has met all state required training and certification requirements. Dana is originally from Indianapolis but now resides in Ellettsville. She has a brown belt in Hapkido and is currently employed by Bloomington Hospital. Dana stated she has been in the field of EMS for 2 years and is interested in being a reserve officer as another form of helping and now living in Ellettsville it personally affects her. David Drake made a motion to accept Dana as a new reserve officer. Jerry Pittsford seconded. Motion carried. Mike Hendricks stated they now have fourteen members on the Reserves including Dana.
Annexation petition for Well Site Property Phase Two
Rick Coppock explained that this is the northwest section of the property. David Sorokoty mentioned it would not cost the Town extra to annex this property. He also stated that two school classes, one from the Elementary and one from the Jr. High have already volunteered to help with this park project. David Drake moved to approve the annexation petition for the Well Site Property. Jerry Pittsford seconded. Motion carried.
Right of Entry request by Indiana Department of Transportation, lot 14 of the original Town plat
Rick Coppock explained that Jerry Barnes with the Indiana Department of Transportation has requested permission to go on the property to take the stage down used during the Fall Festival. It would be disassembled during the construction process of the Highway project on Main Street. David Sorokoty suggested that someone needs to coordinate the removal of the stage with the Fall Festival Committee organization so that the stone from the stage can be preserved and used to reconstruct the stage in its new location. Jerry Pittsford mentioned that it was not the Town’s intention to seek removal of the stage when the Hwy. 46 project began but that, in fact, INDOT came to the Council and requested the removal of the stage because of the site distance according to INDOT’s engineers presented a possible hazard when the road was complete and the Town would probably be held accountable if accidents were to occur because of reduced site distance. David Drake moved to grant INDOT the right of entry to remove the Fall Festival stage. Jerry Pittsford seconded. Motion carried.
Comprehensive Plan for the Town of Ellettsville, Bill Land
Mike Spencer asked if the Council intended on adopting the Comprehensive Plan at tonight’s meeting and if so then a resolution to adopt the plan was needed. Mike Spencer wrote the resolution while Bill Land explained the plan to the Council. Bill explained the major themes and primary focus of the plan. He stated that every two years the plan needed to be reviewed and have a formal meeting to see if amendments needed to be made. Tonight’s document of 58 pages along with the 45 page east area plan document combine to be the complete comprehensive plan for the Town and the east area plan has already been unanimously adopted by the Plan Commission and the Town Council.
Bill explained there are three considerations for good land use planning including compatibility, value and image. He explained that these three things are the tools
that the Town needs to use when reviewing the Town’s land usage. He further explained these tools saying that the Town should question whether every lot in or near the Town has an utilization compatible with its neighbor and if not is there sufficient buffering or fencing to screen that land use difference. Secondly he said it should be asked is each land use the highest and best use possible given the present market economics and in what way can the Town upgrade the value of it’s surrounding properties. Finally he stated what kind of visual image does the Town present at first impression.
He said the next twenty years should be a quality growth period and that land use recommendations are critical as one of the guiding forces of this plan. Bill explained one recommendation about realigning Vine Street and said that all of the recommendations listed had to be looked at with a twenty-year point of view.
Bill explained that the existing zoning codes and map would need to be revised keeping the codes that are useful but revising the areas of the code that are weak after the plan is officially adopted. He also said that after the zoning codes and maps are complete then the Town could to begin to improve land usage and the give the Town a community focused identity.
The Council members all commented that they liked the plan and appreciated all of Bill Land’s effort on the Comprehensive Plan.
David Drake made a motion to adopt Resolution 03-02 concerning the adoption of the Comprehensive Plan. Geraldine McIntyre seconded. Motion carried. Bill suggested having a time line of 6 months to work on zoning ordinances now that the plan has been officially adopted.
Privilege of the Floor None
Action to pay Accounts Payable Vouchers
Jerry Pittsford made a motion to approve the accounts payable vouchers. David Drake seconded. Motion carried.
Jim Davis – Presented and explained the annual report for the Fire and Building Departments for the year 2001.
David Sorokoty – Thanked the Fire Department for the training programs they offer the fire fighters. David was impressed by the extra effort that went into the Burn Chamber training especially.
David also congratulated the Police Department for their efforts in the robbery of the Big Foot store because within twenty-three hours an arrest was made.
Sandy Hash – Explained that there is a Clerks academy at Ball State University on March the 10th through the 15th and she would like to attend. She also informed the Council if they approve her attending that Amber would be sitting in on the Council Meeting. Jerry Pittsford moved to approve Sandy’s request for travel to attend the Clerks Academy. Geraldine McIntyre seconded. Motion carried.
Jerry Pittsford – Explained that Joe Hall with INDOT at the Seymour district requested the Town’s Street Department to continue the snow removal of Main Street at least until April 1st.
Jerry also thanked Mike Spencer for his on site writing of Resolution 03-02 concerning adopting the Comprehensive Plan.
Jerry mentioned that Saturday the wrestling team students from the Edgewood Jr. High School went to a Wrestling competition at Crawfordsville and he congratulated the four champion wrestlers.
David Drake – Thanked the Police Department as well for their work on the Big Foot robbery case. He especially mentioned Steve Bartlett, Brian Mobley, Ron McGlocklin and A. J. Bohall.
David Sorokoty – Mentioned that he had attended the IACT legislative conference in Indy and that taxes was the main issue. He encouraged everyone to e-mail Vi Simpson and Peggy Welch to share opinions on the issues.
David explained that he had also attended the Main Street meeting in Mitchell last week and that he had made a valuable connection with the Department of Commerce.
David congratulated the Mini Warehouse choir from the Edgewood Jr. High School on winning their competition in Mooresville.
Lastly he thanked Mike Farmer and Jeff Farmer for their supervision of the Town of Ellettsville’s sewer system.
Jerry Pittsford moved for adjourned. Geraldine McIntyre seconded. Meeting was adjourned at 8:47 p. m.
David Sorokoty, President David Drake, Vice President
Mike Cornman Jerry Pittsford
Geraldine McIntyre Sandra C. Hash