October 28February 24, 2014

 

 

 

 

The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, February 24,M2014, at the Fire Department Training and Conference Room. David Drake called the meeting to order at 6:30 p.m.  Dan Swafford led the Pledge of Allegiance followed with a prayer by Sandra Hash.

 

Roll Call:  Members present were David Drake, Vice President; Dan Swafford and Scott Thomas,.  Scott Oldham and Dianna Bastin were absent.   Sandra Hash, Clerk-Treasurer, and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present. 

 

Supervisors present were:  Mike Cornman, Jim Ragle, Tony Bowlen, Connie Griffin,Mike Farmer and Jeff Farmer and Jim Ragle, Tony Bowlen, Connie Griffin, Mike Farmer and Jeff Farmer.

 

Approval of Minutes

 

 David Drake entertained a motion for approval of the minutes for the  regular meeting on February 10, 2014.  Dan Swafford so moved.  Scott ThomasDseconded.  Motion carried.

 

Accounts Payable Vouchers

 

 

David Drake entertained a motion for action to pay Accounts Payable Vouchers.  Dan Swafford so moved.  Scott Thomas seconded.  Motion carried.

 

Ordinances on Second Reading

 

Ordinance 2013-17 to Amend Chapter 152 of the Ellettsville Town Code Concerning Planning and Zoning

 

Connie Griffin, Director of Planning, explained the Town Council previously made changes to the Ordinance and it was returned to the Plan Commission to discuss amendments.  There was an inconsistency in §154.184 regarding site triangles which was listed as 15 feet.  However, in §152, site triangles are 20 feet.  To make it consistent, it is to be changed to 20 feet.  Natural wooded area was added to the definitions.  Chapter §152.056 originally read “Every person, partnership or corporation owning, occupying or controlling land located in a town without regard to its level of development, shall eradicate all regulated vegetation.  The Plan Commission decided to exclude natural wooded areas in this section.

 

David Drake entertained a motion to approve Ordinance 2013-17.  Dan Swafford made a motion to approve Ordinance 2013-17.  Scott Thomas seconded.  Roll call vote:  David Drake – yes; Dan Swafford – yes and Scott Thomas – yes.  Motion carried 3-0.

 

Old Business

 

 Job Description for Town Manager

 

David Drake proposed tabling this item due to the absence of Scott Oldham. 

 

David Drake entertained a motion to table the job description for Town Manager.  Dan Swafford made a motion to table the job description for Town Manager.  Scott Thomas seconded.  Motion carried.

 

Council Comments

 

Scott Thomas explained at the last Town Council meeting they discussed purchasing the property on State Road 46 and Hartstraight Road.  He contacted two appraisers, Rich Figg and Jeff Golden, and both have agreed to do appraisals of the property.  The appraisals should be ready for the next meeting on March 10, 2014.  By having two independent appraisals, this will meet the requirements of the state. 

 

Supervisors Comments

 

Fire Chief Mike Cornman explained on January 22, 2014, the Fire Department posted the opening of a full time position to replace Jim Davis and for additional part-time personnel.  These positions were not advertised and were posted internally but they were still open to the public.  On February 1, 2014, an entry level Firefighter 1 exam was administered to everyone who applied for the positions.  They were to conduct an agility test on February 8, 2014, but it was canceled due to inclement weather.  On February 22, 2014, interviews were conducted with the Fire Department line officers, chief officers and Town Council liaison, David Drake.  After deliberations by all involved, they are presenting Ryan Fipps for consideration of the full time position.   Mr. Fipps is currently on the part-time roster, has over ten years of experience in fire service and the last nine of those were as a Lieutenant with the Van Buren Township Fire Department.  It is requested Mr. Fipps’ starting salary be in accordance with the salary ordinance and certification pay totaling $42,278.71 annually.  He requested the Clerk-Treasurer review the Salary Ordinance and she agreed it was okay.  They may have to do a salary ordinance amendment in six months if he gets a positive review. 

 

David Drake asked if the other people he is presenting at this meeting have passed a physical agility test.  Chief Cornman replied the four people yet to be discussed, have passed a physical agility test.

 

Dan Swafford asked how many applicants there were.  Chief Cornman replied there were nine.

 

David Drake entertained a motion to approve Ryan Fipps as a full time firemen.  Scott Thomas made a motion to approve Ryan Fipps as a full time firemen.  Dan Swafford seconded.  Roll call vote:  David Drake – yes; Dan Swafford – yes and Scott Thomas – yes.  Motion carried 3-0.

 

Fire Chief Mike Cornman explained they did testing for both full time and part-time applicants.  Also, on February 22, 2014, the line officers conducted interviews for the part-time positions.  After consideration, the following will transfer from volunteers to part-time firefighters:  Clint Pfaff, Chris Nees, Matt Siebott and Jacob Buhr.  They were brought in to the Volunteer Fire Department in accordance with the Town Code, appropriate interviews, testing and agility tests.  At the next meeting, he hopes to have two additional names but they have to have interviews and agility tests.

 

David Drake explained hiring more people does not increase the Fire Department’s budget.  The Fire Department has a pool of part-time people who are available to work various hours.  There are still the same number of hours that need to be worked.  Chief Cornman added it is the same four part-time positions.  They are not creating any new positions. 

 

David Drake made a motion that Clint Pfaff, Chris Nees, Matt Siebott and Jacob Buhr be hired as part-time firefighters.  Dan Swafford seconded.  Roll call vote:  David Drake – yes; Dan Swafford – yes and Scott Thomas – yes.  Motion carried 3-0.

 

Fire Chief Mike Cornman presented the annual report of the Fire Department.  Mr. Swafford commented the response times of the Fire Department were impressive. 

 

Scott Thomas asked where the Fire Department is at on replacing the automobile that burned.  Chief Cornman replied it was totaled by the insurance company and they’re waiting on a check.  He will prepare a plan for getting a replacement vehicle.

 

Scott Thomas asked if the new nursing home is in the Fire Department’s response area.  Chief Cornman replied it is.  They are doing tours and reviewing their fire protection plan.  Mr. Thomas asked if they expect it to change their run flow.  Chief Cornman replied yes, in the beginning.  It is the typical nature of any new alarm or sprinkled building.  He does expect a few more runs in the area. It  is in the Tax Increment Finance (TIF) district and they do not capture any revenue from that.  However, they did help get equipment for the Fire Department.

 

Privilege of the Floor

 

Russ Ryle congratulated the Fire Chief for an excellent report.  He hopes to see similar reports from the other departments.  Two years ago, most departments gave a report and last year most departments did not do an annual report.  He would like to see an annual report required of all departments.

 

Adjournmentt

SScDavid Drake entertained a motion to adjourn. Dan Swafford made a motion to adjourn.  Scott ThomasDseconded.  Motion carried.  David Drake adjourned the meeting at 87:02 p.m.