February 26, 2018
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, February 26, 2018, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive. Scott Oldham called the meeting to order at 6:30 p.m. Kevin Farris led the Pledge of Allegiance followed with a prayer by Jimmie Durnil.
Roll Call: Members present were Scott Oldham, President; Brian Mobley, Vice President; Kevin Farris and Scott Thomas. Brice Teter was absent. Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; Rick Coppock, Bynum Fanyo & Associates, Town Engineer; and Mike Farmer, Interim Town Manager; were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Jimmie Durnil, Kevin Tolloty and Jeff Farmer.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes from the regular meeting on February 12, 2018. Kevin Farris so moved. Scott Thomas seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Mr. Mobley asked questions on claims which were answered by the supervisors. Brian Mobley made a motion to pay accounts payable. Kevin Farris seconded. Motion carried.
Ordinances on First Reading
Ordinances on Second Reading
Brian Mobley explained Mr. Coppock has drafted a Request for Proposal (RFP) which will be forwarded to the Town Council for review. Details of the RFP will be discussed at a future Town Council meeting.
Agreement Between the Town of Ellettsville and T-Mobile
Darla Brown, Town Attorney, explained after Town Council had selected an option from choices put together by Mike Farmer at its last meeting, she contacted Blackdot who advised the option was no longer available. Option 1 is a six-year term for $1,600 per month. Blackdot had previously offered an eight-year term but it has been withdrawn. After a discussion all agreed to the six-year term.
Kevin Farris made a motion to adopt Option 1 offered by T-Mobile for a six-year term for $1,600 per month with 2% annual increases for a rent guaranteed value of $121,115.92. Scott Thomas seconded. Roll call vote: Scott Oldham yes: Brian Mobley - yes; Kevin Farris yes; and Scott Thomas yes. Motion carried.
Proposal from H.J. Umbaugh & Associates for a Comprehensive Financial Plan
Mike Farmer, Interim Town Manager, advised the representative from H.J. Umbaugh & Associates had a prior commitment and was unable to attend. It has been rescheduled to the Town Council meeting on March 12, 2018.
Scott Oldham asked for a motion to table. Kevin Farris so moved. Scott Thomas seconded. Roll call vote: Scott Oldham yes; Brian Mobley - yes; Kevin Farris yes; and Scott Thomas yes. Motion carried.
Town Council Comments
Brian Mobley stated Monroe County has two Bicentennial commemorative plaques for Town Hall. There was a discussion about placing one inside Town Council chambers and the other outside on the building. Mr. Oldham asked if they will be up for the year and then removed. Mr. Farmer thinks they will be permanent.
Scott Oldham asked status on the commemorative plaque for Town Hall. Mr. Farmer has received a quote for $2,500 and is working on obtaining a quote from Hall Signs.
Brian Mobley noticed new street signs being installed around Town. Mr. Stalcup explained Kevin Tolloty worked on a Smithville Charitable Foundation grant to replace all street name signs. All signs will be white with black lettering. Mr. Oldham asked if the signs meet the MUTCD Code. Mr. Stalcup answered yes.
Fire Chief Mike Cornman requested to transfer a firefighter, Deanna Dwyer, from volunteer to part-time status. Ms. Dwyer is an EMT and a certified firefighter. She works full time at I.U. Health in emergency medical transport which will help with staffing at the station on Curry Pike. Ms. Dwyer can work 12-24 hours a week. The Fire Department is still recruiting to fill positions as needed. Mr. Oldham asked if they have the funds available in their budget. Chief Cornman answered yes, as it is not additional money.
Scott Oldham entertained a motion. Kevin Farris made a motion to accept Deanna Dwyers transfer from volunteer status to part-time status. Scott Thomas seconded. Roll call vote: Scott Oldham yes; Brian Mobley - yes; Kevin Farris yes; and Scott Thomas yes. Motion carried.
Town Marshal Jimmie Durnil commented the telephone system installation at the Police Department is almost finished. A red telephone was installed in the lobby for people to call dispatch directly.
Town Marshal Jimmie Durnil stated it has been brought to his attention that the lettering on Old Town Hall is confusing to some people. Lettering has been ordered so it will say Ellettsville Old Town Hall. Theyre looking for verbiage to say something such has Ellettsville History Center.
Privilege of the Floor
Scott Oldham entertained a motion to adjourn. Kevin Farris so moved. Scott Thomas seconded. Scott Oldham adjourned the meeting at 6:44 p.m.