February 8, 1999
The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday, February 8, 1999. Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, Donald Ashley, and Patrick Stoffers. Mr. Cornman called the meeting to order. Donald Ashley gave the prayer, which was followed by the Pledge of Allegiance.
REQUEST CONCESSION STAND AT VIDEO TO GO MICKEY GRAMLINE:
Mike Cornman informed the audience the Request Concession stand at Video to Go has been tabled by request of the petitioner.
MINUTES AND CLAIMS:
Mike Cornman asked is there a motion to approve the minutes and claims. Donald Ashley so moved. Patrick Stoffers seconded. Motion passed 4-0.
STATE REVOLVING FUND (SRF) CLAIM:
Mike Cornman said we have a State Revolving Fund request for total request for payment $58,200, this is request #68 and #69. Mike Cornman asked is there a motion to approve this claim. Donald Ashley so moved. Patrick Stoffers seconded. Motion passed 4-0.
CHAPTER 816, 817, AND 818 OF THE ELLETTSVILLE
TOWN CODE CONCERNING SIDE YARD AREA, LOT
WIDTH AND INTENSITY OF USE: 2ND READING:
Mike Cornman read Ordinance 99-1 by title only.
Rick Coppock said went over this again with the Council. The Clerk will make copies of all Ordinances for the Department Heads for their review also.
Mike Cornman asked is there a motion to adopt Ordinance 99-1. Donald Ashley so moved. Geraldine McIntyre seconded. Motion passed 3-1, Pat Stoffers voted nay.
REQUEST CONCESSION STAND AT VIDEO TO GO-MICKEY GRAMLINE:
Tabled earlier in the meeting.
CHAPTER 860 OF THE ELLETTSVILLE TOWN CODE
CONCERNING FLOOD DAMAGE PREVENTION:
Mike Cornman read Ordinance 99-2 by title only. Mike Cornman said this was a mop up of the code. There was some thing in our Town Code that was not consistent with the State. This is the 3rd or 4th amendment we had that the State has asked us to. This keeps everything in line with the State of Indiana flood plain.
Mike Cornman said is there a motion to submit Ordinance 99-2 for first reading. Geraldine McIntyre so moved. Patrick Stoffers seconded. Motion passed 4-0.
ELLETTSVILLE TOWN CODE CONCERNING LONGEVITY
Mike Cornman read Ordinance 99-4 by title only. The only change the Clerk could find was at the top it now says regular full-time. Mike Cornman asked is the motion for Ordinance 99-4 for submission for first reading. Geraldine McIntyre so moved. Donald Ashley seconded. Motion passed 4-0.
ELLETTSVILLE TOWN CODE CONCERNING LIMITED
ELLETTSVILLE TOWN CODE CONCERNING LEAVE FOR
RESERVE OR NATIONAL GUARD DUTY:
Mike Cornman read Ordinance 99-6. There was some discussion on this. Mike Cornman asked is there a motion to have Ordinance 99-6 submitted for first reading. Geraldine McIntyre so moved. Patrick Stoffers seconded. Motion passed 4-0.
PROCLAMATION RED CROSS:
Mike Cornman read the Proclamation for the Red Cross. Mike Cornman said is there a motion to approve this Proclamation. Geraldine McIntyre so moved. Patrick Stoffers seconded. Motion passed 4-0.
APPROVAL FOR TEMPORARY RIGHT OF WAY FOR INDOT:
Mike Cornman said this is a temporary Right of Way. INDOT is requesting a small temporary right of way of the little triangle piece at the corner of Hartstraight and Park Street by the bridge. Also this will take out the culvert, the big pipe that is there now. It is one hundred and seventeen thousands of an acre; it is a real small piece. Mike said he and Don met with INDOT, Barbara Moore of land acquisition. It is temporary and we will get it back when they are done. They are paying us $820.00.
Mike Cornman recommends to the Council we approve the temporary right of way for INDOT. Donald Ashley so moved. Patrick Stoffers seconded. Motion passed 4-0.
Mike Cornman asked the Department Heads what is the opinion of having liaisons; do you want them again? Mike Farmer said he likes all of them. Mike Cornman said that is a correct answer.
Geraldine said if we appoint liaisons again we should, whoever we appoint to each department should work with them and check in with them at least once a week if they have any problems then they can know what is going on in the departments.
Mike Cornman said one of the designs that he read in the minutes of the meeting back in the mid 80’s was one thing was to get the Council members a little more educated on what the department does in detail. There was discussion on this.
Jim Davis said if we continue to have Supervisors meetings, which he personally thinks they should, is there a high demand for liaisons. We can almost call any council member any time we want, unless there is a huge problem.
Mike Farmer agrees with Jim. If we want a liaison that is fine with him but if we stick to a strict schedule of having supervisors meetings at least once a month. That will give them the contact we need. In the past few months he wanted to talk about the web site, he talked to Pat. They had a problem with Solid Waste; he needed to talk to Gerri. We talked insurance on day so he ended up talking to Don. We could have a liaison but depending on what the problem is everybody has got a little expertise on the Board in different areas.
There was more discussion on this.
Jeff Farmer would like to have supervisors meeting in the daytime, lunch, once a month and have our second supervisors meeting with the Council.
Mike Cornman said he would put that in the hands of the supervisor, like today you would have met before the Council meeting.
Jim Ragle said he doesn’t think they need liaisons, he is like the other guys we will just go to whichever one has the expertise we need.
Mike Cornman said until we come to some point and time in the future where things are to a point we might need them again then we will do it then.
There was more discussion.
Mike Farmer said they are talking to some meter companies on touch read. Direct read is when you open the meter pit and get numbers and put it in a book. Then you bring it in here and the staff spends several days manually entering it in the billing system so we can print out our bills. He informed the Council that 50 % of the meters in Ellettsville are probably 20 years old. AWWA standards say that you are supposed to change them out every 10 years. A lot of our meters are probably reading slow. By putting in new meters we will bring up our accountability and our water loss will go down. There was more discussion on this matter.
They are probably looking at a 5 or 10 year change out program to capture all the meters in town. Cost on something like this, this unit with everything on it is about $103.00 and they are kind of pricey. There was more discussion. Mike Farmer said on this particular brand which he will not name at this time, is $103.00 and they have a lot of their brands. If they take the old meters in they will do it for $88.00. This particular kind is guaranteed for 15 years.
Mike said he went to a meeting Thursday at the City of Bloomington Utilities and the EPA has sent out a rule and it is mandated that every utility give basically what you would call a consumer confidants report on water quality. It has to be out a delivered to every metered customer that receives water in a water system by October. City of Bloomington Utilities basically gives background on it. They went in depth on what they are going to do about it. Since they sell us water we are going to be able to piggyback on their report. They are going to be working with a company called Digital Marketing out of Bloomington. They are going to put together a little report. They will get a little report attached to a flyer. Mike went over the flyer with the Council. He is going to try and get the flyer about by July. From then on every year in July this has to be given to each one of our customers. It is going to cost about $500 or $600 to put this out, most of that is printing. Every water company has to send it out that has 15 customer or more.
RATIFIED OF AGREEMENT WITH BANK ONE-JIM DAVIS:
Jim Davis thought this was supposed to be on the agenda.
Mike Cornman said if there were no problems then we would go ahead and sign it and have the Council ratify it afterwards, is that right? Mike said all that was done and everything was okay with this. Mike Cornman recommended to the Council be ratified Bank One Leasing agreement, Bank One leasing agreement Town of Ellettsville. Geraldine McIntyre so moved. Patrick Stoffers seconded. Motion passed 4-0.
SEWER DEPARTMENT-JEFF FARMER:
Jeff Farmer said they had a server rain event Monday morning. They did pop a couple manholes Sunday morning on Vine Street. There was more discussion about this matter. Mike Farmer said they 2-˝ inch rain in about 8 hours. Jeff said the biggest part came between midnight and 5 o’clock.
SANITARY SEWERS-MIKE FARMER:
Mike Farmer said any direct connections that allow storm water to get into the sanitary sewer; they are going to go after them. They are going to have them disconnected and we are going to have to get rid of those because every time it rains hard our flows go up just like that and that means inflow. Infiltration is a lot slower to get in and we have got plenty of those problems and that is why we are working on Paul Street right now. They are doing manhole to manhole. They will get most bang from our buck by going after inflow problems and that is man made connections whether it is roof drains, storm drains and especially sump pumps that are pumping into peoples sanitary sewers, they will have to come out. Before we go after it hot and heavy he thinks Jeff, and Rick and him will get together and try and do some kind of educational media event where we put it in the paper and explain our situation. There was more discussion on this.
NEW COMPUTER HARDWARE-RICK COPPOCK:
Rick informed the council that Don Russell put in the new computer hardware for the new billing and accounting system. Komputrol is here this week putting in their portion of it. Apparently the monitor in the office and one in the clerks office are so out dated that they don’t function well with the new software. What would happen is it would register but it would blink. They were going to get another computer, PC for in the office at some point and time so they can go ahead and do that and request one of those monitors. They also need a console for the main frame. The cost for both of those put together is $3,150. This is something that Komputrol really brought up and not the guy that supplies the hard ware. There was more discussion on this.
REQUEST FOR OVERTIME-JIM RAGLE:
Mike Cornman read that Jim Ragle would like to take the following as comp time for the following days, 1-24-99, 4 hours and 2-7-99 for 8 hours. Mike asked is there a motion to approve this request. Geraldine McIntyre so moved. Patrick Stoffers seconded. Motion passed 4-0.
APPROVAL FOR NOTIFICATIONS FOR THE NEWS PAPERS FOR MEETINGS:
Diana informed the Council that everything is the same except 2 days we have holidays following on. Mike Cornman said he recommends to the Council we approve the meeting dates for 1999. Geraldine McIntyre so moved. Patrick Stoffers seconded. Motion passed 4-0.
Mike Cornman said he wanted to give update on the web site for Ellettsville. All information has been forwarded to HT Interactive and they should hear something this week.
Mike Cornman said is there motion to adjourn. Patrick Stoffers so moved. Geraldine McIntyre seconded. Motion passed 4-0.