February 9, 2015
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, February 9, 2015, at the Fire Department Training and Conference Room. Scott Oldham called the meeting to order at 6:30 p.m. Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.
Roll Call: Members present were Scott Oldham, President; Scott Thomas, Vice President; Dianna Bastin, David Drake and Kevin Farris. Sandra Hash, Clerk-Treasurer, Jim Davis, Town Manager, and Darla Brown, Town Attorney, Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Mike Farmer and Kevin Tolloty. Chief Deputy Town Marshal Jay Humphrey represented the Police Department.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on January 26, 2015. Dianna Bastin so moved. Kevin Farris seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. David Drake so moved. Dianna Bastin seconded. Motion carried.
Heritage Trail Update
Mike Farmer, Ellettsville Utilities, advised last week he met with Main Street and they are progressing with planning the trail. Main Street is to come up with a plan on what they want and can afford on the trail. They’re going to take their list and prioritize the logistics of what is needed first. They have two more days of clearing left and will probably be ready to start construction in one and a half months. They don’t want to rush into it without making certain everything has been figured out.
Dianna Bastin talked to Fire Chief Mike Cornman about an address for the Heritage Trail. They can’t have an address without a building. There needs to be an area that can be named for emergency response. Mr. Farmer said the Town Council needs to decide on closing the trail at night, solar lighting for safety, the hours and the rules. Mr. Oldham thinks this should come from the Parks Board. This needs to be put on their agenda for next month. Ms. Bastin said Bloomington has had good luck using marker poles.
Lease Agreement Between the Town of Ellettsville and Eagles Landing for Suite 110
Darla Brown, Town Attorney, explained there are two proposed leases for Eagles Landing. The landlord offered a one year lease for $305 a month versus $325 for month-to-month. The terms are identical to the lease for the other offices. Mr. Drake asked if they will be able to move before a year is up. Mr. Davis thinks the year lease would be worthwhile to do. Mr. Thomas asked if the year lease pertained to all three leases. Ms. Hash answered it is for the additional room. Mr. Thomas asked if the rent on the other two offices would be reduced if they signed the lease on the third office. Ms. Hash replied for the other two offices it was a $25 reduction per room, per month, if the Town signed a year lease. At that time, the Town Council decided to go month-to-month.
Scott Oldham entertained a motion to sign said agreement for a yearly lease on the 110 unit of Eagles Landing. Scott Thomas made a motion to sign said agreement for a yearly lease on the 110 unit of Eagles Landing. David Drake seconded. Roll call vote: Scott Oldham – yes; David Drake – yes; Scott Thomas – yes and Kevin Farris – yes. Motion carried 4-0.
Dianna Bastin mentioned at the beginning of the year the Town Council discussed the Monroe County Solid Waste board appointment and she was interested. She did get selected to the Board and her first meeting is February 12, 2015.
Jim Davis, Town Manager, advised the proposal to purchase the land for Town Hall has been mailed.
Chief Deputy Town Marshal Jay Humphrey is requesting approval to add Nick Foust as a reserve police officer. All background checks have been completed and he has completed the 40 hour pre-basic course.
Scott Oldham entertained a motion approve Nicholas Foust as a reserve officer. Kevin Farris made a motion to approve Nick Foust as a reserve officer. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris – yes. Motion carried 5-0.
Sandra Hash administered the Oath of Office to Nicholas Foust.
Scott Oldham entertained a motion to adjourn. Dianna Bastin made a motion to adjourn. Scott Thomas seconded. Scott Oldham adjourned the meeting at 6:43 p.m.