Ellettsville, Indiana, Town Council met at on
Roll Call: David Drake asked for the roll call of the Council Members. Members present were David Drake, Vice-President; David Sorokoty and Phillip Rogers. Also present were Sandra Hash, Clerk-Treasurer, Town Marshal Ron McGlocklin and Captain Jay Humphrey. Patrick Stoffers and Lisa Creech were absent.
Purpose: to open the bids for the new Police Station
The bids for the Police Station were opened and Sandra Hash read aloud. Below is a list of the Bidders and bid amounts.
· Neidigh $ 897,000.00
· Sanders $ 685,000.00
David Drake asked for a motion. David Sorokoty made a motion to take the bids under advisement. Phillip Rogers seconded. Motion carried.
An employee of Cassady Electric questioned when the specifications had been changed for the Police Station. He added they had paid to be on a plan order list and never received any information about the change.
David Drake asked were the specs changed?
Ron McGlocklin commented when they had to re-bid the building because the bid announcement was not advertised correctly the specs were reviewed again. He explained further saying one of the contractors was not pleased with the way the specs read originally, so Ron spoke to the architect and engineers and new specs were developed prior to readvertising the bid opening. He added when it was republished the advertisement gave the information on obtaining the new bid specs.
Sandra Hash explained the way she understood it was that anyone who had originally purchased a bid packet was placed on a list to receive any and all changes to the project if any more were needed.
Cassady had paid for their original bid packet but never received the updates on specs and a Neidigh employee commented they had paid twice for the bid information. David Sorokoty commented there seems to be a problem that needs to be looked into. David Drake said they have already decided to take the bids under advisement, so the Council will have discuss this problem and speak to the Town’s Attorney to see what should be done about this.
The bids for the Police Station furniture were opened and Sandra Hash read aloud. Below is a list of the Bidders and bid amounts.
· R. E. Anderson & Associates $ 92,152.28
David Drake asked for a motion. David Sorokoty made a motion to take the furniture bid under advisement. Phillip Rogers seconded. Motion carried.
The bids for the Police Station Radio, Communications and Video Surveillance Equipment were opened and Sandra Hash read aloud. Below is a list of the Bidders and bid amounts.
· B & L Communications, Inc. $ 205,907.00
David Sorokoty made a motion to take the bid from B & L for communications under advisement. Phillip Rogers seconded. Motion carried.
David Sorokoty made a motion for adjournment. Phillip Rogers seconded. Motion carried. Meeting was adjourned at .
Ellettsville, Indiana, Town Council met in regular session on
Roll Call: Patrick Stoffers asked for roll call of the Council Members. Members present were Patrick Stoffers, President; David Drake, Vice-President; David Sorokoty; Lisa Combs-Creech and Phillip Rogers. Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer.
Supervisors Present, Jim Davis, Jim Ragle, Ron McGlocklin and Mike Farmer.
Patrick Stoffers informed the
public that the new Council had held a special session last Tuesday,
President – Patrick Stoffers
Vice-President - David Drake
Appointments - Liaisons
Police Department – David Sorokoty
Fire Department – David Drake
Street Department / Health and Safety Officer– Lisa Creech
Utility Department / Grievance Officer – Phil Rogers
Patrick Stoffers stated at the January 6th meeting a vote was not taken on appointing Jim Davis to both the Monroe County Ambulance Advisory Board and the Monroe County Emergency Management Advisory Board because he wanted to ask Jim Davis if he wished to continue on both of those Boards. Jim confirmed that he would like to continue on both Boards. Pat asked for a motion. David Sorokoty made a motion to accept Jim Davis to serve on the Monroe County Ambulance Advisory Board and the Monroe County Emergency Management Advisory. Lisa Creech seconded. Motion carried.
Board of Zoning Appeals (1 member) - to be announced
Park and Recreation Board – Jeff Frownfelter
Planning and Zoning
Town Government officials (3 members) – David Drake, Lisa Creech and Sandra Hash
Citizens appointed by the Council President (2 members) – to be announced
Ellettsville Area Economic Development Board – David Sorokoty
Ellettsville Chamber of Commerce – to be appointed and announced
Approval of the meeting minutes for
David Drake moved
to approve the minutes of
Action to pay Accounts Payable Vouchers
David Drake moved to pay the accounts payable vouchers. David Sorokoty seconded. Motion carried.
Resolution 01-04 receiving bid analysis and assigning bids for the Fire Station Project
Sandra Hash read the resolution in its entirety. Patrick Stoffers requested Mike Spencer to educate the Council on this resolution. Mike Spencer explained this is a step toward proceeding with the bonds sale. David Sorokoty made a motion to approve Resolution 01-04 receiving bid analysis and assigning bids for the Fire Station Project. David Drake seconded. Motion carried.
2004 Contract for Employment of Mike Spencer as Town’s Attorney
Mike Spencer explained he has submitted a contract for this year which is the same as last year’s with no increase on the hourly or retainer rates. David Drake made a motion to approve the contract with Michael Spencer as the Town Attorney for 2004. Lisa Creech seconded. Motion carried.
Privilege of the Floor
Chuck Radke stated he wanted to bring the article in the
Herald-Times Hot Line on 1-8-04 to everyone’s attention. The headline reads “Greenbriar Knolls irked
by closing” which is referring to the closing of Hartstraight Road beside the
Fire Station. The article addresses the
concerns of closing the road and he wanted to urge the public to read this and
contact the County Highway Department with their thoughts. He added he had done his own survey on the
time it takes to travel to the Greenbriar Knolls area from the new fire station
location taking the new route through Town and the time it takes by way of
Hartstraight Road before it became a dead end.
He said it took 4 minutes and 15 seconds traveling 2.2 miles through
Town and it took a little over 1 minute traveling 1.2 miles by way of
Lisa Creech announced there will be a public organizational
Benninger, who lives at
Sandra Hash agreed the Plan Commission had approved Mr. Kinser’s development plan with the condition that no undo lighting would shine on the surrounding area. Rick Coppock has written Don Kinser a letter about this situation. She has not received a response from Don Kinser. Mrs. Benninger told Sandra she had contacted Cinergy and they have agreed to turn off the service to those lights, since they are rented, if Mr. Kinser doesn’t rectify the situation soon.
Hartstraight Road Discussion:
David Sorokoty asked Rick Coppock who owns the west side of
that property (closest to the Fire Station) at
Rick Coppock answered probably half of it is owned by the Town and half by the County. He added it can be researched further to determine who owns what portion.
Lisa Creech said the State informed her it was the County’s, but the County states it is the Town’s. She has spoken to several people about why the road was removed and one reason she was given was due to frequent accidents occurring at that intersection. Jerry Barnes of INDOT said it was removed was because the way it was structured increased the risk of flooding. It could be put back but it had to be put farther down. Bill Williams said they would be getting into a Federal issue by infringing into a Park area. She added a lot of people she has spoken with would have preferred Park Street be closed to State Road 46 and Campbell’s Park Drive, the Hartstraight Road access to Park Street remain open.
Rick Coppock stated there are permits and guidelines to add another crossing. DNR would require a hydraulic and flow study. The drainage to the area and the grade would be an issue.
Lisa Creech requested Rick Coppock contact the DNR on this issue and estimate a cost to see if it is feasible to construct a new bridge on Campbell’s Park Drive at Hartstraight Road and Park Street.
David Sorokoty added if the property was owned by the Town and they had to pay for the installation of a new road it could be costly.
Rick Coppock said he would contact the DNR for a flow study and try to get an estimated cost on construction of the bridge.
Privilege of the Floor Continued:
Trent Ramsey of Cassady Electric commented today was the bid opening for the Police Station and it was brought to his attention thirty minutes prior to the opening that Cassady did not receive all of the new specifications on the Station. Cassady was on the plan holders list and he doesn’t know why they didn’t receive the new information. He felt this should be brought to the Council’s attention.
Ed Bitner thanked the out going Council Members
Geraldine McIntyre and Ray Freetage for all of their hard work. He is concerned about the flooding on
Ron McGlocklin commented he had two part-time employees on
his Department. One is currently serving
active military duty and is not available.
The other part-time person was hired full-time this year. Therefore, he would like to hire Reserve
Marshal Matt Fleener as a part-time Police Officer. Matt Fleener has been a Reserve Marshal for
approximately 1.5 years; he has his 40 pre-basic training, has experience and
knowledge of Police duties and works well with the other officers and by
himself. Matt is a current full-time
employee at Monroe County Highway Department and works part-time at
Mike Farmer said they had declared a used, wrecked truck as surplus property and advertised for bids on it. At the last meeting the Utilities had received one bid from Cross Body Shop for the 1994 ˝ ton GMC Truck. They had taken the bid under advisement. He would like to release the truck to the bidder and requested the bid be accepted. David Sorokoty made a motion to approve the $650.00 and to release the surplus pickup truck. Lisa Creech seconded. Motion carried.
Sandra Hash presented a correction to the encumbrances, adding two additional purchase orders with unpaid balances form 2002.
P O #4934 to American Legal Publishing Corp $ 6,072.00
P O #5011 to Ball State University $ 7,500.00
The total encumbrances will then be $ 80,245.99. Pat Stoffers at Sandra’s request asked for a motion. Lisa Creech made a motion to roll over these two additional purchase orders. David Drake seconded. Motion carried.
Sandra also requested the Council’s approval for herself and Phillip Rogers to attend the IACT Conference for newly elected officials. David Drake made a motion to approve the traveling expenses for Sandra Hash and Phillip Rogers to Indianapolis for the IACT Conference for newly elected officials. David Sorokoty seconded. Motion carried. The Office will be open; the Deputy Clerk is not attending the conference.
Lisa Creech stated in response to the Council representative to the Chamber of Commerce it is her belief that the appointment must be a Council Member.
David Sorokoty thanked all the Departments for all of their hard work and for working the Holidays. He reminded everyone to Shop Ellettsville.
David Drake welcomed the two new Council members.
Patrick Stoffers read a letter concerning Ron McGlocklin’s vacation, requesting 5 vacation days from 2003 be rolled over into 2004. Ron was forced to work a week of his vacation in December on the new police station preparation and was unable to reschedule so close to year end. Lisa Creech made a motion to allow Ron McGlocklin to roll over his 5 vacation days. Phil Rogers seconded. Motion carried.
Patrick Stoffers asked for a motion to adjourn. David Sorokoty made a motion to adjourn. David Drake seconded. Motion carried. Meeting adjourned at .
Patrick Stoffers, President David Drake, Vice President
David Sorokoty Lisa Combs-Creech
Phillip Rogers Sandra C. Hash, Clerk-Treasurer