Ellettsville, Indiana, Town
Council met in regular
session on Monday, January 23, 2006, at
the Fire Department Training and Conference Room.Patrick Stoffers called the meeting to order
at Lisa Creech led in
prayer and William Evans led the Pledge of Allegiance.
Roll Call: Members
present were Patrick Stoffers, President; William Evans, Vice President; Lisa
Creech, Phillip Rogers and Dennis
Williamson. Sandra Hash, Clerk-Treasurer; Mike Spencer,
Attorney and Rick Coppock were also present.
Supervisors Present:Jim Ragle, Jim
Davis, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.
Approval of the minutes
Lisa Creech made a motion to approve the minutes for the regular
meeting on January 9, 2006. William Evans
Action to Pay Accounts Payable Vouchers
Lisa Creech made a motion to pay the Accounts Payable
Vouchers.William Evans seconded.Motion carried.
Election of Officers
Evans made a motion that we elect Patrick Stoffers as President for the year of
2006.Phillip Rogers seconded.Motion carried.
Rogers made a motion to appoint Bill Evans as
Vice President of the Ellettsville Town Board.Patrick Stoffers seconded the motion.Motion carried.
Board of Zoning Appeals (R) term ending 12-31-09
this appointment, by Town Code, is to be made by the President.Since the position is for a Republication, William Evans was asked to make a selection.William Evans recommended David Drake to be assigned to the Board of Zoning Appeals.
Stoffers appointed David Drake to the Board of Zoning Appeals (R) term ending 12-31-09.
Open proposals for Town Hall remodeling
Mike Spencer announced the companies and bids for the Town Hall
Dillard and Dillard
Construction, Inc. base bid $43,500.00 offering various allowances and
Push Pad Entry$600.00
Cashier window (add)$3,475.00
Fox Construction, Inc.
Inc. proposed for $41,400.00.
Jeff Farmer would like to study the bids and bring them to the
Board at the next meeting with some type of proposal.
Creech made a motion to take bids under advisement until the next Board meeting
when we have a proposal from Utilities.William Evans seconded.Motion
Proclamation - Tri Kappa Week
Lisa Creech read the Proclamation in its entirety.Tri
Kappa is celebrating 105 years of community and charity programs statewide
during the week of February 19-25, 2006.Tri Kappa is
a philanthropic organization located only in the State of Indiana. Lisa Creech made a motion to adopt February 19-25,
2006 as Tri Kappa Week.William Evans seconded.Motion carried.
Request for Final Plat approval – UnionValley Farms
Subdivision Section Five
Rick Coppock, Bynum Fanyo and Associates, informed the Council
this is another section of Union Valley Farms Subdivision located off Union Valley Road.This section
will have 30 lots.Infrastructures are
all in.The sidewalks and street trees
are bonded.The style of homes and price
ranges are the same as the previous four sections.
Frank Nierzwicki, Planning Department, supports this plat.A check for $31,392.50, instead of a “letter
of credit”, was given to the Clerk Treasurer.The money is to be held in an escrow account.
Creech made a motion to approve the Final Plat for Union Valley Farms Subdivision
Section Five.William Evans
Department of Natural Resources letter
concerning parks Master Plan
Brett Williamson, President of the Park and Recreation Board received a
letter from the Department of Natural Resources concerning the Master Plan the
Board submitted for approval.The Master
Plan’s purpose was to receive future grants from the State.The letter from DNR had five areas of
The Board took out the Section 504 form
concerning compliance with ADA.There seems to be a misunderstanding on
what the form encompasses between the Town and what DNR wants.He will be speaking with a Mr. Jim
Watson to get a clarification.He
will then bring the information back to the Council for a resolution where
both sides will be happy.
The park Board section did not include any Board
Member’s individual addresses.This should be an easy correction.
A documentation that a public meeting was held
with an announcement in the local paperand a proposal before the
Board with the minutes to that meeting included.He has taken care of this.
Social and Economic Factors were not identified;general
income for the community.He
has reviewed the last census and gathered the necessary information.
Low return rate of the actually survey that was
performed concerning the interest and recreation in the Town.
DNR wants a new plan submitted by April 15, 2006.Brett hopes
to have response from the DNR on the compliance issue by the next Town
meeting.Patrick asked if the survey
would be redone.Brett said this has
been discussed.The survey is not
required but the DNR strongly suggests it be completed.When the Master Plan is approved, we will not
be eligible for any grants until 2009.Dennis questioned how the surveys will be completed since the mailing
was not effective.It was suggested
using the Fall Festival activities to conduct research and surveys.Lisa suggested sending the surveys home with
school aged children.Brett has a
meeting scheduled with the school Superintendent next week.
Jim Davis, Ellettsville Fire Department, stated Mr. Spencer prepared
a resolution to donate air packs to OwenCounty.A year and a
half ago, all CountyFire
received a grant through the Federal Emergency Management Agency and we
replaced all the air packs in the County with the new compliant masks.The old packs are still good and still work
but do not meet today’s standard for the CBRNE compliance (chemical, biological,
radiological, nuclear and explosive).The old packs would go to a smaller, rural department in OwenCounty.
Patrick Stoffers introduced Resolution 03-06 stating the Town of
Ellettsville has determined the Town Fire Department is no longer in need of
eight air packs and air cylinders.The
Freedom Franklin Fire Department, in OwenCounty, a not for profit corporation, are in great need of
the air packs and air cylinders.Now be
it resolved by the Town
Council the eight air
packs and cylinders are declared surplus property and should be donated to
Freedom Franklin Fire Department in OwenCounty.
Creech made a motion that we adopt Resolution 03-06.William Evans seconded.Motion carried.
Stoffers thanked Jim Davis for helping this Fire Department.
reported on enforcement issues.Progress
has been made in some parts of KelliHeights.Three
properties have been cleaned up between landlords and tenants.There is a property with building going but
there is no building permit on file.He
will be checking on this.In Arrowhead,
there has been some “slippage”.Many
letters have gone out mostly due to parking on the grass and rubbish.Tecumseh had six letters, Iroquois had seven
and Miami had four. Different
ways of handling the enforcement were discussed at the last Plan Commission meeting. He was instructed to start some possible
ordinance changes. There are a number of
properties having repeat offenders. The
way the code is currently written; a letter is sent out and they have two weeks
to make the correction.67% of the people
make the corrections after the first letter and a number of people make the
corrections after the second letter.The
problem is, once they are in compliance, they will follow code for a month and
then they start parking the cars on the grass and putting trash in the
yard.Last year 200+ letters were sent
out and 300 will probably go out this year if we keep up with the current way
of handling this.What he is proposing,
after doing some research is:
·Having a letter
go out once warning about the violation.
·Giving them 2
weeks to handle the violation.
after the first (in the same calendar year) would automatically receive a
ticket written to it with a fine.
is not before the Board tonight.He will
be taking this to the Plan Commission in February for comments and input.
is working with the developers of the north and south side of EdgewoodVillage.There has
been some positive movement.He will be
following up with letters this week and will report back with the progress in
Creech received a phone call from a constituent regarding parking
violations.He feels the parking law is
only being enforced in Arrowhead and KelliHeights.Lisa would
like Frank to comment on other areas where the parking has been enforced.Frank said a number of letters went out to
the subdivision behind the high school.Various violation letters went out in “the older Town areas”.He mentioned being out in Deer Run on occasion.He has been throughout Town on a regular
basis but was not prepared to give out numbers at this time.
Privilege of the Floor – non Agenda
Greg Hudson asked Sandra for the papers he asked her to
bring.She responded she had given them
to the Council.His main issue is his numerous
complaints and he wants to know if the Board has answered them.Patrick told him to make his statement.Greg then questioned Mike Spencer on whether
his complaints have been answered.Mike
Spencer was not sure what complaints Greg was referring to.Greg went on to list his complaints:
communication; he wrote out his complaint and is being forced to communicate.
rape; calling it search.
·Dissection of his
mind; trying to sue the Town board.
·Abuse because he
was a “whistle blower”.He was
victimized repeatedly, tauntingly and terrestrially.
Patrick Stoffers explained all this revolves around a parking stop that
happened in April 1998 where three citations were issued and a car was towed.No one ever produced ownership for the car
and it went to State auction.Greg
interrupted Patrick stating that he was diverting from the issue and asked to
leave.Patrick thanked him.Greg stated that “omission is a crime ”.
Russ Ryle thanked Frank and the Council for sticking with the issues
of EdgewoodVillage.There is
still a drainage problem and the over 50 age ownership.Patrick went on to say Frank is on top of the
issues.Most of the Town Council has also been working on the situation.Some letters were sent out outlining the
strategy on how they will proceed with the issues.Russ mentioned at the last meeting, during
Pat’s absence, he presented a draft resolution.Patrick said he had not seen it but will get a copy.
Sandra Hash shared information she received at the Legislative
Conference.Both Home Town Matters, a
bill to reduce reliance on property taxes and establish alternatives for
financing local government and Indiana Moves at bill to privatize Indiana toll roads were discussed.
Dennis Williamson received a letter from the Ellettsville Exchange Club
stating they have a new meeting place.They will meet at Arby’s on the second and fourth Tuesday of the month
at Kenny Williams is the current President and
people are welcome to attend and join.
William Evans is glad to see Patrick back.He also thanked Jim Ragle for moving a log
last week that was lying along State Road 46.He also thanked Danny Joe Edwards for putting the flag on the water