Ellettsville, Indiana, Town Council met in
Executive Session at 6:30 PM, Monday, January 24, 2004.Members present were Patrick
Stoffers, President; William Evans,
Vice-President; Lisa Creech, Phillip Rogers
and Dennis Williamson.Sandra Hash, Clerk-Treasurer and Mike
Spencer, Town Attorney was also in attendance.
The Council discussed information in accordance to:IC 5-14-1.5-6.1
(b)(2)For discussion of strategy with respect to:
(B) Initiation of litigation or litigation that is
either pending or has been threatened specifically in writing.
meeting adjourned at .
Ellettsville, Indiana, Town
Council met in regular
session on Monday, January 24, 2005, at the Fire Department Training and Conference
Room.Patrick Stoffers called the meeting to order at Lisa Creech led in prayer and William Evans led in the Pledge of Allegiance.
Roll Call: Patrick Stoffers asked for roll call of the Council Members.Patrick Stoffers, President; William Evans, Vice-President; Lisa Creech, Phillip Rogers and Dennis Williamson were present.Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney
and Frank Nierzwicki, Director of Planning.
Supervisors Present:Jim Davis, Jim
Ragle, Ron McGlocklin, Mike
Farmer, Jeff Farmer, and Rick Coppock
Approval of the regular meeting minutes
for January 10, 2005
Lisa Creech moved to approve the minutes of the regular meeting January 10, 2005.William Evans seconded.Motion carried.
Action to Pay the Accounts Payable
Creech made a motion to pay the Accounts Payable Vouchers.William Evans seconded.Motion carried.
Appointment to the Board of Zoning
Appeals (R) 2005-2008
William Evans made a motion to appoint Geraldine McIntyre to the
Board of Zoning Appeals for the time period of 2005-2008.Phillip Rogers seconded.Motion carried.
Resolution 34-04 adopting EllettsvilleParks &
Recreation 5 Year Master Plan
Creech read the resolution in its entirety.
Patrick Stoffers has read the 504 document and his concern is the
suggestion we have to adopt this compliance to receive federal funds.The Town has received funds from FEMA at
least once previously, which was Federal dollars and we currently have a claim
with FEMA for the snow disaster declaration last month.He is not sold on the idea of including this
particular section in the resolution.Bill Evans doesn’t see the need for it either, it is a duplication
of things we already have.Patrick
continued it seems to run concurrent with ADA which State and Local Governments are subject to.
Lisa Creech doesn’t see a problem with it being in the
resolution.We need to accommodate all
people with disabilities in public facilities.The same thing is under ADA and she doesn’t see a problem with it being in the
Dennis Williamson asked if it was included because we plan to accept
Federal funds.Mike Spencer replied he
didn’t know why it is in there, you will have to ask the people that proposed
Frownfelter understood if you want to apply for grants or get other monies for
Department, who has a pretty limited budget, they request that you follow the
504 compliance guide lines when you use those monies.
document Patrick Stoffers
read was actually the
Federal Communications Commissions employee handbook.Lisa Creech found the embodiment of the document on the
Department of Education web site.
Dennis Williamson asked Jeff if the funds mentioned in the action plan
would be Federal funds. Jeff replied that was correct.If we want to initiate something like increasing
trails or adding on to existing parks or building paths to connect parks we can
apply for grants. The 5 year master plan was created to provide a plan to
submit for state and federal grants.Dennis
said this is the first plan we have submitted and we want to get it right the
first time.The action plan outlines improvements that total
$255,000 over the next 5 years and we only budget about $20,000 a year in our
Park budget so we are looking at getting some money.Jeff replied yes, it is a large picture,
potential plan for the future.Dennis said if we take this 504 out of this
plan we can put it back in later.Jeff
answered it is a live document and it could be changed, but if it is not in
there when it is submittedit might
limit the funds we are capable of getting.Dennis feels it is a good plan and the Park Board did a good job on it.
Patrick Stoffers reiterated that he is unwilling to sign a blanket
statement that’s inclusive in the Park Plan on this section 504 compliance. This statement is a blanket to the operations
of the town.Mike Spencer stated it
would affect all aspects of the town not just the park.
discussed this with some colleagues who are familiar with these kinds of things
and a survey of the town insuring compliance might cost the town 30 or 40
thousand dollars.He suggested adopting
the resolution if it is amended by striking the 504 compliance issue.
Lisa Creech is concerned about the repercussions from people with
disabilities, such as autism and a spectrum of disorders. It is not just physical handicaps.
fells it is bad practice to adopt a blanket policy when the impact to the town
as a whole is unknown.
agreed to strike the 504 section as long as we are willing to give it
consideration down the road.
William Evans made a motion to strike Section 504 Compliance from
Resolution 34-04.Phillip Rogers
seconded.Lisa Creech abstained.Motion
William Evans made a motion to adopt Resolution 34-04 adopting EllettsvilleParks and Recreation 5 year master plan as amended.Phillip Rogers seconded.Motion carried.
The Honorable Mark Kruzan, Mayor of Bloomington
Kruzan, Mayor of Bloomington, visited the Ellettsville Town Council to say hello and Happy New Year to everyone. He jokingly asked permission to annex 1” down
Highway 46 in order to annex the new buildings.His collection of old MonroeCounty post cards has several from Ellettsville’s old
municipal buildings and quarries. He is proud that we are neighbors and wants
to keep the line of communications open.Ellettsville has a lot to be proud of; it is a growing community,
percentage wise Ellettsville is growing faster than the City of Bloomington.With change
comes new and added responsibility to manage.Never under estimate the importance of what you are
doing. The Mayor also mentioned the Food
and Beverage Tax before the State House.The money from the Food and Beverage Tax will assist Economic
Development and Capital Projects.He
also complimented Patrick
Stoffers service on the
Monroe County Solid Waste Management Board of which he is also member.Patrick thanked the Mayor for his visit and
denied the annexation offer.
Resolution 03-05 Transfer of Funds
Hash explained removal of the Building Department and reorganization of the
Planning Department created the need to restructure the budget.This is the same amount of money, rearranged
to better accommodate the current situation.
William Evans read Resolution 03-05 in entirety.
Lisa Creech made a motion to adopt Resolution 03-05 Transfer of
Funds.William Evans seconded.Motion Carried.
on First Reading
Ordinances 05-02 amending various
Sections of Title 150 of the EllettsvilleTown Code
Concerning Planning and Zoning
Creech read Ordinance 05-02 in its entirety.
Frank Nierzwicki is in agreement with Monroe County Building
Department recommendations that Ellettsville should add on a fee.He will review the fees charged by both Bloomington and Monroe County Building Departments. The second part of the ordinance is changing
the title from Planning and Zoning Administrator to Director of Planning
Services.We are trying to have a better
fit for the responsibilities of the position.
Ordinances on Second Reading
Ordinance 05-01 Amending Ordinance 04-25
fixing of Salaries for Budget Year 2005
Hash explained this ordinance deletes the phrase “longevity pay will be added
to the base pay for the purpose of calculating overtime”.This is unnecessary because we pay longevity
as a service award once every 5 years. There is also an amendment since the first
reading. The Town Marshal revised the hours for some of the officers.The Marshal’s pay is calculated a little
differently.It fluctuates year to year
because of their scheduling; therefore we have to actually know how many days
each officer is scheduled to work each year to determine their hourly pay rate
for the calculation of overtime. The annual and biweekly salary remains the
same. The part-time wages under Motor Vehicle Highway which had been omitted was also inserted.
Evans read Ordinance 05-01 in its entirety.
Lisa Creech made a motion to adopt Ordinance 05-01 an ordinance
amending Ordinance 04-25 fixing of salaries for budget year 2005.William Evans seconded.Motion Carried.
Ordinance 05-03 to Amend the Zone Maps
at 1416 West Temperance
Frank Nierzwicki explained this is to correct an oversight that
occurred in 1992.It appears that
Planning made the recommendation to change the zoning but due to a flood or a
tornado that took place the Council did not approve that final change.He recommends passage.
William Evans read the Ordinance 05-03 with the exception of the
Lisa Creech made a motion to adopt Ordinance 05-03 to amend the
Zone Maps for 1416 W. Temperance. William Evans seconded.Motion Carried
Coppock requested a plat amendment for a 2 lot subdivision on
RatliffRoad property to
allowfor driveway movement.There
will be a church built on this site which is 5 acres that was previously subdivided
from a 40 acre tract.The access point
to the facility has been moved 80 feet to the North to work better with the
grading plan so they won’t have to move so much dirt.Frank Nierzwicki stated this is a minor correction with the driveway
movement.It has been reviewed by the
Plan Commission and we recommend passage.
Evans made a motion to approve the request for the plat amendment approval on
the 2 lot subdivision for the Ratliff Road subdivision.Phillip Rogers seconded.Lisa Creech abstained.Motion
Hiring of new Part-time Firemen
Davis welcomed the Council and audience to the new facility and thanked the
Council and the people of Ellettsville on behalf of the Firemen for making the
new facility possible. The Township Trustee increased the fire contract to
accommodate hiring additional part-time firemen and presented the following
letter on the procedures.
Department with the
approval of the Council Liaison Dennis Williamson
advertised for part-time firefighters in The Journal on December 14th, 2004.We took
applications and the Ellettsville Police Department conducted the criminal background checks on each
applicant.Our hiring process has three
phases, in the first phase we administered an aptitude test on January 8th,
2005.The last phase is the interview process.
applicant was interviewed by the Board of Chief Officers along with the Council
Liaison and a separate interview was conducted by a board of firefighers.On January 18th, 2005, both interviews were conducted with applicants.
firefighters presented their recommendations from the agility test and their
interviews to the Board of Chief Officers.The Board of Chief Officers and Council Liaison Dennis Williamson took
their recommendations under advisement.Therefore, after careful examination of all phases the Board of Chief
Officers and Council Liaison Dennis Williamson have concluded and recommend
Travis Abrams, Doug Bartlett and Mark White to be hired as part-time
firefighters.Likewise, we recommend
placing Roger Carter, Ron Neibel, Jr. and Josh Stewart on a waiting list for
part-time employment for a period of one year.
Dennis Williamson commented it was a pleasure being part of the
process.He now has a better
appreciation of our fire fighters and what it takes to be a firefighter.All the candidates were good candidates.
Dennis Williamson made a motion to hire Doug Bartlett, Travis Abrams
and Mark White as part- time firemen and also the one year part-time employment
list waiting list of Roger Carter, Ron Neibel and
Josh Stewart.Phillip Rogers
The Agreement with the MonroeCountyPublic
Library and CommunityAccessCenter
Hash explained the agreement with the Monroe County Library and the CommunityAccessCenter is the same contract as in the past.The amounts are updated to reflect the
current receipts.CATS require 50 percent
of the franchise fees we received two years prior to the contract.The 2004 contract reflects the amount
received in 2002 and the 2005 contract reflects the amount received in
2003.The amount for 2005 is $9,831.00
to be paid in equal installments of $2,457.75 at the end of each quarter.
Lisa Creech made a motion to accept the agreement with the MonroeCountyLibraryCommunityAccessCenter.William Evans seconded.Motion Carried.
State-Local Public Agency Agreement
between Ellettsville and INDOT Construction and Project Management for Federal
Frank Nierzwicki explained the interlocal agreement between the Town
of Ellettsville and the Indiana Department of Transportation, which
is a common procedure to follow through on the Gateway Project. The Gateway Project is the signage that will
be at both the East and West end of the one way pairs when coming into the
downtown area.He recommends signing the
agreement in order to advance to the next level of funding.Jeana Kapczynski was available to answer any questions on the project.Lisa Creech made a motion to adopt the State and Local Public Agency
agreement between Ellettsville and INDOT for construction and project management
for Federal aid projects. William Evans seconded.Motion
Police Change Order
Office equipment ordered from R.E.
Anderson & Associates, Inc., for the Planning and Zoning Office at the
Police Department, has a change order for $1,612.00.
McGlocklin explained the following additional items have been selected and
quoted for Ellettsville Police
Department for the
Planning and Zoning Office at the new building.
Order #02: 1 National Left Pedestal
Desk, Cherry Finish;
National Right Pedestal Return Cherry Finish;
steel Trooper Task Chair, black.
Total, Delivered and Installed$1,612.00
description omitted a four drawer file cabinet, which is included in the price.
Lisa Creech made a motion to adopt the Change Order for the Police Department from R.E. Anderson & Associates for the desk
furniture for the Director of Planning Services office for a total of $1,612.00William Evans seconded.Motion carried.
The ChangeEstimate with
Neidigh Construction Corporation for theEllettsville Police Station
McGlocklin explained the changes.Sanders has signed off on the changes
of Change Estimate:ADD:$3,672.00
1.)Change lockset at
SallyBay door to a lockset keyed on both sides.
2.)Supply power to
electronic strike at security door (wiring not shown on Sheets E1 or E2 in
Plans) and add an extra location to operate strike in Dispatch Room.
program twelve two-button transmitters that will operate both overhead doors in
transmitter for each squad car.
4.)Add for amounts
that exceeded signage allowance.
stated they would be in the building sometime in mid to late February.William Evans asked if most of the work is complete. Ron stated that most of the small items are
Lisa Creech made a motion to accept the Change Order for the Police Department from Neidigh Construction Corporation in regards to
locks and garage door openers for the total of $3,672.00.William Evans seconded. Motion carried.
Privilege of the Floor – non Agenda
Mark Ennis and Mike Gunn, Representatives
for Bliss-McKnight Insurance
Ennis, Loss Control and Risk Management Representative, thanked the town for
using Bliss-McKnight for their insurance needs and circulated information on training
programs, safety and risk management services they offer. They want to protect the interest of the town
by managing risk and providing training to try to reduce employee
injuries.The Bliss McKnight program
company is the Governmental Inter Insurance Exchange (GIE).The workers compensation is written through
Bituminous Insurance.They are
in-service training providers through the Indiana Law Enforcement Training
Board.Mark Ennis is a certified
instructor. This allows the Police Officers to receive the state required
annual 16 hours of continuing education credits from the training Bliss
McKnight offers in Ellettsville rather than Plainfield or Indianapolis.This is a
free service they offer their customers.His contact information is included in the packet and he encouraged the
Council to call him if he could be of service to them.
asked if they had any information on the 504 compliance issue that was
discussed earlier.Mark replied they
could look into it and get a legal opinion as to whether or not the town may be
running a foul of the law in certain areas.One of the things they do for parks is put together documentation in the
event there is a claim.He gave the
example of someone falling in the park, being injured and claiming the town was
negligent due to not maintaining the park in a reasonable safe condition.They try to get the park department to have
an inspection program which would document that the playground equipment and
skate park were inspected on a regular basis. They dwell on inspection, maintenance
and good documentation.They offer
sample forms to help keep good records to defend the town in case there is a
law suit. They put on trainings for Park Boards and Town Councils to help manage risk.They are also willing to meet on an individual basis to assist in any
way they can.
Scouts in Government Day
DeWar addressed the Council on behalf of Dr. James Skip Holland, Committee
Chair for Boy Scout Troop 119 in Ellettsville, who wanted to speak about Scouts
in Government Day, an annual event coming up on February 11th.The scouts would shadow government leaders
and people in government positions for the purpose of understanding how their
government runs, how careers in those areas develop and day to day activities.He
would like Ellettsville to consider being the branch of local government that
would be willing to host our Boy Scouts on that particular day for a two hour
time period and allow several of the town people weather they be Council
members, Clerk-Treasurer, Town Manager, Firemen or Police to be shadowed.Therefore allow the Scouts to observe our
government in action.Patrick stated he
felt certain we could accommodate the request.Sandra Hash will serve as the coordinator for the event.Valerie thanked the Council adding as usual
the town has always supported the scouts and as a result they are turning out a
fine group of young men that will be good leaders.
the Council he would be tracking bill and legislation in the General Assembly
that would affect planning and zoning issues within the Town of Ellettsville.He gave each
member a copy of House Bill 1726.He
e-mailed Representative Peggy Welch to get more background information on the
bill.This is the same bill Mayor
Kruzan mentioned earlier. In the
distribution of funds portion Bloomington and MonroeCounty are listed, Ellettsville is not.Both Bloomington and MonroeCounty are looking at a portion to go for Park and
Recreation.He is also watching the bill
introduced state wide for the food and beverage tax.
Williamson read a
fax making the public aware of the dangers of Carbon Monoxide Poisoning.Dennis also requested a clock for the
Lisa Creechalong with Frank Nierzwicki and JeanaKapczynskiwill be hosting a meeting at this location February 1st
to discuss things like beautifying the town, economic revitalization and trying
to unify all different factions of town to help Ellettsville’s growth.She also thanked the Street Department for
they’re work on the snow removal and expressed her appreciation for the new
William Evans also expressed his appreciation for the new facility
and shared his pleasure that the Firemen are now enjoying their new location.He added Ron and the other Officers are
looking forward to moving into the new Police Station.
Evans made a motion to adjourn.Phillip
Rogers seconded.Motion carried.