The Ellettsville, Indiana Plan Commission met in
regular session on
Roll Call: Members present were: Sandra Hash, Don Calvert, Dan Swafford, and Ron Wayt.
Members Absent: Phillip Smith.
Sandra Hash reported that Terry Baker, President resigned in
December 2009. He also served on the
Board of Zoning Appeals and therefore someone from the Plan Commission would
need to serve in his stead.
Election of Officers
Motion for President: Sandra Hash nominated Dan Swafford. Don Calvert seconded. Ron Wayt asked if this could be tabled since they were not at full capacity as a Commission. Sandra Hash responded they had a quorum and she felt they should at least elect a President. Ron Wayt stated as Vice-President, wouldn’t she serve until election of another President. She stated her term as Vice-President has expired as well. Ron Wayt also asked if there was any conflict of interest since Dan Swafford was on Town Council also. Sandra Hash replied she knew of no stipulations preventing it. Don Calvert withdrew his second in light of the question. Dan Swafford stated he did not see an issue since two members of Council serve on this Board anyway. Don Calvert asked for clarification of Dan Swafford’s position on Town Council. Dan Swafford replied he had not served as President last year. Don Calvert then re-entered his second of the nomination of Dan Swafford for President of the Plan Commission. Motion carried 4-0. Sandra Hash then surrendered the gavel to Dan Swafford as the new President.
Motion for Vice-President: Don Calvert nominated Ron Wayt. Dan Swafford seconded. Motion carried 4-0.
Motion for Secretary: Dan Swafford nominated Sandra Hash. Don Calvert seconded the motion. Motion carried 4-0.
Approval of the Minutes-
Dan Swafford entertained a
motion for approval of the
Conflict of Interest Statement
Dan Swafford asked the commissioners if there were any conflicts of interest with items listed on tonight’s agenda. Don Calvert informed the Commission if the Centennial Park issue is going to be discussed, then he would have a conflict of interest because the neighborhood he lives in backs up to this area. Rick Coppock responded the area is not adjacent to Mr. Calvert’s neighborhood. It is north of the adjacent place. Don Calvert requested to see the areas on a map. Ron Wayt brought the area up on Google. In light of seeing the areas on the map, Don Calvert withdrew his conflict of interest statement. No conflicts of interest were stated by Plan Commission members.
John Williams Rezone Petition from R-1 to C-3, 4770 W. SR 46
Williams is requesting rezoning of 4770 W. SR 46 from R-1 to C-3. It is located next to Fast Max and across
from Putter’s Park. Mr. Williams has met
all of the protocol for a re-zone including certified, return receipt letters
notifying adjacent property owners, the fee payment to the clerk, advertising
the hearing notice on
Swafford asked if all the property owners behind him are zoned R-1.
Deborah Hoffman remarked the Williams’ and the Libkie’s are good neighbors. She and her husband bought their retirement home adjacent to Mr. Libkie and have been there since 2002. Mrs. Hoffman informed the Commission she is a medical professional who works nights and she doesn’t want the congestion, the bright lights and the noise. She also stated she is a small part of the issue being between Mr. Libkie’s and Roberta Kelly’s properties. Mrs. Hoffman stated she would prefer not to live behind a business and would prefer to sell her property instead. Ron Wayt asked if there were plans for the property at this time. It was clarified that Mrs. Hoffman lives behind Mr. Libkie and the property under discussion is Mr. Williams’ property. Mr. Williams responded he has not made any decisions regarding plans for development.
Sandra Hash requested Rick Coppock explain the buffering which would be required for the transition from residential to commercial so Mrs. Hoffman will know she has some protection. Rick Coppock explained that anytime a developer comes into an area, he must present his plan to the Plan Commission and within that plan, there must be a green-space area of 40 feet between the residential property line and their business so that there would be some screening or buffering between a residence and another zoned property.
Dan Swafford entertained a motion to recommend to the Council to rezone the Williams property from R-1 to C-3. Ron Wayt made the motion that we recommend to Town Council to rezone John Williams’ property from R-1 to C-3 at 4770 W. SR 46. Don Calvert seconded. Roll Call Vote: Sandra Hash – yes; Don Calvert – yes; Dan Swafford – yes; Ron Wayt – yes. Motion carried 4-0.
property is located at 4890 W. SR 46 near Fast Max across from Putter’s
Park. Mr. Libkie’s property is zoned R-1
and he is petitioning before you this evening to be rezoned to C-3. Mr. Libkie has met all of the protocol for
rezone including certified return receipt letters notifying adjacent property
owners, fee payment to the clerk, advertising the public hearing notice on
Everett Libkie presented to the Commission his reason for requesting this change at this time. He informed them he had lived on Hwy. 46 since 1932 and he sees it as inevitable that all these properties will eventually be zoned commercial. He appealed to the Commission to grant his request to rezone his property. He offered to answer any questions they might have. Dan Swafford asked how much road frontage he had and Mr. Libkie responded he had 200 feet and it is 317 feet deep. He said he had three parcels within that section all at the same address.
Deborah Hoffman spoke again regarding her desire not to live behind a
business. She and her husband bought the
property in 2002 as a retirement home and she is not particularly attached to
the property. She voiced her concern
regarding whether she should sell the property.
She doesn’t have her own access.
She shares her access with her neighbor who actually owns the lane –
Roberta Kelly. Her concern is the
de-valuation of her property and being unable to sell it to avoid living behind
a business. Mr. Williams stated he
thought the Condos, as well as Ms. Kelly and the Hoffman’s were annexed into
the Town at the same time as the other properties along State Road 46. Sandra Hash replied she was under the
impression that it was just the Condos.
It was determined using
Dan Swafford entertained a motion to recommend to the Council to rezone the Everett Libkie property at 4890 W. SR 46 from R-1 to C-3. Ron Wayt made the motion that we recommend to Town Council to rezone the Everett Libkie property at 4890 W. SR 46 from R-1 to C-3. Dan Swafford seconded. Roll Call Vote: Sandra Hash – yes; Don Calvert – yes; Dan Swafford – yes; Ron Wayt – yes. Motion carried 4-0.
Rick Coppock – The petitioner wanted to formally request the extension because they may start this year, but they’re not sure because of the economy and the lack of market. They did build some of the sewer line on the very north end that tied into Woodgate because they had an easement. The request is for the bulk of the project. Sandra Hash requested to see Centennial on the map and Rick Coppock pointed that out to the Commission. Sandra Hash voiced her opinion that she did not see a problem extending the preliminary plat approval. Dan Swafford asked if adjacent property owners needed to be notified and Rick Coppock responded they did not because it was not a change in the plan.
Dan Swafford entertained a motion to grant the 12 month extension of the preliminary plat approval. Sandra Hash made a motion to approve the extension of the preliminary plat approval for Centennial Park Subdivision. Dan Swafford seconded. Roll Call Vote: Sandra Hash – yes; Don Calvert – yes; Dan Swafford – yes; Ron Wayt – yes. Motion carried 4-0.
Planning Department Updates
Ike Grimes Annexation
Grimes was not present and Dan Swafford entertained a motion to table the Ike
Grimes annexation and zoning change request for
2010 Department Goals
I69 Community Development Grant
Downtown Area Plan
Privilege of the Floor
Don Calvert remarked he wanted to publicly thank Terry and Frank for the years of service they gave us. They were two good men and two good leaders who were easy to work with. Dan Swafford agreed. Sandra Hash stated Frank served nine years on the Board and she wasn’t sure how long Terry Baker served on the Board, but he was on in 1992 when she came as deputy. Dan Swafford asked if there was money for plaques to recognize them. Sandra Hash responded Plan Commission has no money, but they could do certificates.
Dan Swafford entertained a motion to adjourn. Don Calvert made the motion to adjourn. Ron Wayt seconded. Dan Swafford adjourned the meeting at The next
meeting will be