January 23, 2017

 

 

 

The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, January 23, 2017, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dianna S. Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.

 

Roll Call:  Members present were Scott Oldham, President; Dianna S. Bastin, Vice President; Kevin Farris, Brian Mobley and Scott Thomas.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; and Rick Coppock, Bynum Fanyo and Associates, Town Engineer; were also present. 

 

Supervisors present were: Mike Cornman, Jimmie Durnil, Kevin Tolloty, and Mike Farmer. 

 

Approval of Minutes

 

Scott Oldham entertained a motion for approval of the minutes for the regular meeting on January 9, 2017.  Kevin Farris so moved.  Scott Thomas seconded.  Motion carried.

 

Accounts Payable Vouchers

 

Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Mr. Mobley asked questions on claims which were answered by the supervisors.  Ms. Bastin asked supervisors if the items in question were included within the budget lines they approved and they answered yes.  Dianna S. Bastin so moved.  Kevin Farris seconded.  Motion carried.

 

Appointments

 

Board of Zoning Appeals:  appointed by Council

                              Russ Ryle – term ended 2016

 

Scott Oldham entertained a motion to let Russ Ryle serve on the Board of Zoning Appeals.  Dianna S. Bastin made a motion to let Russ Ryle serve on the Board of Zoning Appeals.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Scott Thomas – yes; and Brian Mobley – yes.  Motion carried.

 

Ellettsville Building Corporation Board of Directors

 

Darla Brown, Town Attorney, advised Jeanna Kapczynski is moving to Martinsville and is resigning from the Building Corporation.

 

Scott Oldham entertained a motion to table.  Dianna S. Bastin made a motion to table this to see who Jim Davis is talking to.  Kevin Farris seconded.  Roll call vote:  Brian Mobley – yes; Scott Thomas – yes; Kevin Farris – yes; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried.

 

Ellettsville Plan Commission

 

Scott Oldham advised Brian Mobley is leaving the Plan Commission.  Ms. Hash advised either an employee or an elected official can be appointed.  Mr. Oldham asked if an employee is interested to let him know.  Ms. Bastin asked Ms. Hash to email supervisors so they can inform their employees of the opening.

 

Proclamation for Tri Kappa Week

 

Sandra Hash, Clerk-Treasurer, presented the annual proclamation for Tri Kappa Week as follows:

 

WHEREAS, Kappa, Kappa Kappa, Inc. more commonly known as Tri Kappa is celebrating 116 years of community and charity programs statewide during our, Tri Kappa Week Celebration, February 20-26, 2017.

 

WHEREAS, the unselfish service of the seven young women who founded Tri Kappa in 1901, of the nearly 12,000 female members in Tri Kappa today, and of all of the women who serviced in-between, has all combined to allow Tri Kappa to thrive and serve for 116 years; and

 

WHEREAS, Tri Kappa is a philanthropic organization located only in the State of Indiana; and

 

WHEREAS, the objective of Tri Kappa for the past 116 years, has been and continues to be, to bring women into close, unselfish relationships for the promotion of charity, culture and education throughout the State of Indiana; and

 

WHEREAS, Tri Kappa’s scholarship program, which began in 1913, has provided students with scholarships in the areas of academics, fine arts, and to those returning to school after an extended absence, in addition to supporting Gifted and Talented programs throughout the State of Indiana; and

 

WHEREAS, Tri Kappa’s charity program has been, and continues to be, actively involved with James Whitcomb Riley Hospital for Children, since it opened in 1922, and also donates to charities such as Ronald McDonald House, Camp Riley, Indiana Special Olympics, Mental Health Association of Indiana, Very Special Arts of Indiana and the Indiana Association of Retarded Citizens in addition to local charity programs throughout the State of Indiana; and

 

WHEREAS, Tri Kappa’s cultural program has been a strong supporter of the Hoosier Salon since its inception in 1926, and it maintains the Tri Kappa Art Collection, a collection of almost 100 paintings on permanent loan to the Rose-Hulman Institute of Technology, and supports Youth Art Month throughout the State of Indiana; and

 

WHEREAS, Tri Kappa returns to State and local communities more than $1.5 million every year to charitable, cultural and educational projects throughout the State of Indiana; and

 

NOW, THEREFORE, We, Ellettsville Town Council, do hereby proclaim February 20-26, 2017, as TRI KAPPA WEEK (Kappa Kappa Kappa Epsilon XI) in the Town of Ellettsville, in recognition of the contributions of the hardworking women who have and will continue to comprise this organization for the next 116 years, and invite all Hoosiers to take note of this special observance.

 

ADOPTED this 23rd day of March in the year of our Lord, Two Thousand Seventeen.

 

Resolutions

 

Resolution 03-2017 to Create a Town Hall Lease Rental Fund

 

Sandra Hash, Clerk-Treasurer, explained this is to transfer the rental payments from Utilities for their portion of Town Hall into the rental fund.  Lease payments will be made from that fund.

 

Scott Oldham entertained a motion to adopt Resolution 03-2017 to Create a Town Hall Lease Rental Fund.  Kevin Farris made a motion to adopt Resolution 03-2017 to Create a Town Hall Lease Rental Fund.  Scott Thomas seconded.  Roll call vote:  Kevin Farris – yes; Scott Thomas – yes; Brian Mobley – yes; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried.

 

Ordinances on First Reading

 

Ordinance 2017-01 Park Hours

 

Marshal Jimmie Durnil wants to limit the time to legally be in the parks and Heritage Trail.  Ms. Brown noted the hours will be from 7:00 a.m. or sunrise, whichever is later, to 9:00 p.m. or dusk, whichever is later.  Marshal Durnil explained there is a lot of vandalism in the parks so they have installed new lighting to illuminate the area where they’re having problems.  During the Monroe County Fall Festival the troublemakers tend to go up the hill at Campbell’s Park and to the north.  Ms. Bastin asked if the hours applied to everyone or juveniles.  Marshal Durnil answered the hours apply to everyone. 

 

Ordinances on Second Reading

 

Ordinance 2016-16 to Amend Sections of the Ellettsville Town Code Regarding Monthly Rates, Connection and Tap Charges and Excessive Strength Surcharges

 

Scott Oldham announced Town Council wants to table this motion for 30 days so Town representatives can meet with Eastern Richland Sewer Corporation (“ERSC”).  Ms. Brown mentioned ERSC’s attorney has asked if anyone in Town would be interested in putting together a committee to meet with ERSC and review the contracts and Doug Baldessari’s report.

 

Scott Oldham made a motion to table this until March 13, 2017, at new Town Hall, 1150 W. Guy McCown Drive.  Kevin Farris seconded.  Roll call vote:  Kevin Farris – yes; Scott Oldham – yes; Scott Thomas – yes; Brian Mobley – yes; and Dianna S. Bastin – yes.  Motion carried.

 

Old Business

 

Flood Report

 

Brian Mobley advised he wanted this moved to new business in conjunction with David Knipe’s presentation.

 

Update on Plan for and Status of Old Town Hall

 

Rick Coppock, Bynum Fanyo and Associates, Town Engineer, explained in new Town Hall they’re putting in HVAC and lights and carpet are in.  It’s close to being finished.  They have a scheduled progress meeting on January 24, 2017.

 

Scott Oldham asked if there is a timeline for refurbishing old Town Hall.  Marshal Durnil answered he has been working with Utilities and Mike Farmer and they’re trying to finish by spring.   Mr. Oldham understands this is on hold until after they move into the new Town Hall.  Mr. Thomas asked what the plans are for old Town Hall.  Marshal Durnil answered it is to house the Ellettsville History Museum.  It will be run by volunteers and open the hours they work. 

 

Letter of Credit Reduction for Hidden Meadow, Phases I & II

 

Kevin Tolloty, Planning Director, explained Henry’s Fork, LLC owns Hidden Meadow, Phases I, II and III, and is requesting a reduction and partial release of their Letter of Credit.  In 2016, the Letter of Credit for Phase I was combined with the Phase II Letter of Credit for a total of $96,900.  Everything for Phase I has been completed.  Remaining to be completed in Phase II are the topcoat of asphalt, sidewalks and street trees for three houses.  Their Letter of Credit expires in February 2017.  Planning and Street Departments have inspected the project and agree with the owner’s assessment of what has been completed.  Therefore, they have no issues with releasing Phase I and reducing the Letter of Credit for Phase II to $22,387.50. 

 

Scott Oldham entertained a motion to reduce the Letter for Credit for Hidden Meadow, Phase I and II, to $22,387.50.  Dianna S. Bastin made a motion to reduce the Letter of Credit for Hidden Meadow, Phase I and II, to $22,387.50.  Scott Thomas seconded.  Roll call vote:  Kevin Farris – yes; Dianna S. Bastin – yes; Scott Oldham – yes; Scott Thomas – yes; and Brian Mobley – yes.  Motion carried.

 

New Business

 

Property and Liability Insurance Renewal

 

Sandra Hash, Clerk-Treasure, explained last year the Town was given a three year rate guarantee with an exception.  The exception being if the Town goes over 14% in claims they would lose the three year rate guarantee which happened because of a bad lightning strike.  In addition, new Town Hall and several pieces of equipment were added to the policy increasing the premium by $10,500.  She is requesting Town Council sign the policy.  Mr. Farris asked what the premium was last year.  Ms. Hash answered it was $103,277.  Earthquake insurance is a separate policy but because new Town Hall was added it also increased.  A binder has been added because the policy expired on January 15, 2017.  Mr. Oldham asked if they could shop for a different policy next year.  Ms. Hash replied that is correct.  Mr. Farris suggested shopping now to find something cheaper.  Mr. Oldham suggested paying this for now and if they find cheaper coverage they could entertain that as well.  Mr. Thomas explained the May Agency gets the proposals and brings them to the Town.  Ms. Hash added they’re the agent of record and the only one who can obtain quotes.  Mr. Thomas commented insurance rates are proportional to the claim ratio.  His recommendation is to keep claims down for one year.  Ms. Hash stated the claim for the lightning strike was $27,000.  She will get clarification on whether or not there is an agreement for the three year rate. Mr. Thomas suggested waiting on Ms. Hash to get clarification and discuss it at the next Town Council meeting.  Mr. Farris asked if the insurance premium is paid in one lump sum.  Ms. Hash answered it was done that way last year.  However, previously they paid 50% in the first half of the year and 50% the second half. 

 

Scott Oldham asked Town Council how they want to proceed.  Mr. Farris wants to shop and pay the binder.  Mr. Thomas agrees but wants to make certain they have coverage at this time.  

 

Scott Oldham entertained a motion on how to proceed.  Kevin Farris made a motion to bind the policy that is on the table being proposed now and ask the May Agency to look into other alternatives.  Scott Thomas seconded.  Roll call vote:  Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Scott Thomas – yes; and Brian Mobley – yes.  Motion carried.

 

Sandra Hash asked about signatures on the policy.  Mr. Farris answered to sign the documents so they’re covered.  All agreed.

 

Agreement for Services between the Bloomington/Monroe County Metropolitan Planning Organization (“MPO”) and the Town of Ellettsville

 

Kevin Tolloty, Planning Director, presented an Agreement for Services with the MPO which is the same as last year.  It reimburses the Town for hours spent on traffic counts and infrastructure management planning.  The Street Department is working on both of those.  Ms. Brown has reviewed the agreement and has no problems with it.

 

Scott Oldham entertained a motion to accept the Agreement for Services between the Bloomington/Monroe County Metropolitan Planning Organization and the Town of Ellettsville.  Dianna S. Bastin made a motion to accept the Agreement for Services between the Bloomington/Monroe County Metropolitan Planning Organization and the Town of Ellettsville.  Kevin Farris seconded.  Roll call vote:  Kevin Farris – yes; Dianna S. Bastin – yes; Scott Oldham – yes; Scott Thomas – yes; and Brian Mobley – yes.  Motion carried.

 

Department of Natural Resources Floodplain Modeling – Dave Knipe

 

David Knipe, P.E., CFM, Engineering Section Manager, Indiana Department of Natural Resources (DNR”) was in Ellettsville in October 2016, to discuss the potential opportunities to alleviate flooding problems.  Since that meeting the DNR prepared modeling funded by the Federal Emergency Management Agency (“FEMA”) under the Risk Map Initiative.  The DNR, as part of a larger study of the White River Watershed, goes into areas where there are flooding problems and looks at alternatives for mitigation.   They have presented preliminary alternatives to the Town and are now ready to present further alternatives and project proposals.  Risk Map works with flood maps and looks at mitigation projects.  They’ve done rough calculations and modeling but do not do the full design of any type.  In Ellettsville they looked at the following proposals:

 

Detention at Town Maintenance Area at McNeely Street:

 

The issue with this area is that it is downstream instead of upstream.  Typically, detention should be upstream so water is being held up instead of releasing it downstream.  Therefore, it won’t do as much as if it was on the other side of Town. 

 

McNeely Street Culverts:

 

There has been increased flooding in this area because there isn’t enough area under the bridge to get all of the water through.  They looked at the option of adding additional culverts in the road embankment to move flow through.  This can be done in conjunction with the ponding area and it would be the entrance to it. 

 

Span/Culverts at Main Street (Downstream of Main Street Bridge):

 

They discussed opening the span at Main Street.  One span is blocked and has been since the Indiana Department of Transportation (“INDOT”) built the bridge.  A channel is removed from that opening down into where Jack’s Defeat Creek comes in.  There is a short reach of channel to open up to get more conveyance going through. 

 

Overflow Channel Upstream of Main Street:

 

This is a more extensive channel upstream of Main Street and closer to old Town Hall.  It would be taken out to another tributary.

 

Extra Conveyance at Heritage Trail:

 

It is right on the stream.  There is a limited of piece of real estate that may be able to open up a little for more conveyance.  Being the Trail is brand new they don’t want to do anything that would result in it having to be redone. 

 

Removal of Vine Street Fill (extensive project):

 

It is undermining in some places and is a threat to fail at some point.  Moving all of the rock can be expensive.

 

They highlighted six properties to compare flood reduction for two, ten and one hundred years:

 

Flood Depth Reduction (Ft)

2yr

10yr

100yr

Asher Fleet Services (McNeely Street)

0.7

0.9

1.2

614 Main Street

0.2

0.2

0.7

Old Town Hall

0.5

0.8

0.8

Thurman Body Shop

1.0

0.8

0.5

Turning Point Church

0.6

0.5

0.5

Chandler Funeral Home

0.3

0.4

0.5

 (with Vine Street)

0.4

1.0

1.0

 

Their portion is finished in terms of what they’re to do with the grant they got from FEMA.  They will provide a report in approximately one month.  At this point, it is handed-off to the Town to determine where and how to start on some of the projects.  Although the project with FEMA is concluding, they’ll still be around to answer questions. 

 

Kevin Farris asked if they looked at anything upstream.  Mr. Knipe replied they looked upstream between Temperance and Hartstraight.  At this point it is open and there’s not much that can be done to get more storage.  Mr. Oldham asked if excavating a significant amount of dirt would help.  Mr. Knipe doesn’t think taking a lot out will do much.  Leaving it open is a good thing and it is serving its purpose at this time.  Mr. Farris asked how much would have to be removed to make a difference.  Mr. Knipe answered they were looking at excavating 2’ to 3’ which wouldn’t make much of a difference so it would have to dug down more than that.  Excavating too low brings the level to the bottom of the stream and you can’t do that.  If you go below the stream you’re building a lake and there’s no way to get water out of it.  Mr. Farris asked if digging lower would significantly reduce it.  Mr. Knipe said it would, if you dig deep enough.  Mr. Thomas asked if digging to the bottom of the creek would make a significant impact.  Mr. Knipe answered they would have to look at it more closely because there are other considerations when you start to dig as well as stability problems.  

 

Brian Mobley met earlier with Rick Coppock, Mr. Knipe and other stakeholders.  They think they can reduce flooding with working on the Utility building area, the culverts on Vine and Main Streets.  Mr. Oldham confirmed with Mr. Knipe that he will be providing a report so they can move forward.  Mr. Knipe stated he will try to have it ready by the March 13, 2017, meeting.  One thing to think about would be getting a USGS gauge for the stream so the Town can have real time information for future planning.  The gauge costs $11,000 to $12,000 to install and yearly maintenance costs about the same.  Mr. Mobley advised this needs to be in a form of a resolution to focus on the projects.  They will have to apply for permits.  Ms. Hash asked if there is grant money available to implement the projects.  Mr. Knipe answered no, this grant is for planning and does not pay for projects.  However, they can assist with trying to find other grant opportunities.  Mr. Oldham asked Mr. Coppock if the Town has the capability to perform the work in-house with the proper permits.  Mr. Coppock replied the Town can do the excavation work.  Mr. Farris asked if there are grants available for the USGS gauge.  Mr. Knipe answered not typically. INDOT has funded gauges but you have to be on a state highway.  Ellettsville is on the list of locations the DNR would like to have a gauge but there are no guarantees.

 

Russ Ryle asked if the soil level is undercutting a layer of concrete on Vine Street.  Mr. Knipe said that is correct and there is also a little drainage coming through it.  Mr. Ryle asked if it is solid from the surface of the parking lot to the creek.  Mr. Knipe explained it looks like a lava-flow but it is layers and layers of concrete that has been poured over time.  Mr. Ryle asked if the undercutting is a natural phenomenon over thousands of years because limestone is not a stable stone when water is involved.  If water undercuts limestone eventually it collapses.  Mr. Knipe answered all of it is fill from a concrete batch plant that use to be there and it is obviously man made.  Mr. Ryle stated originally the ground was at creek level.  Mr. Knipe agreed.  They wanted to look at what would happen if they brought the bank back to its original level.  Mr. Ryle asked Ms. Hash if the 1938 plat shows a different lot.  Ms. Hash answered it is the original plat of the Town and it shows a small area where Town Hall is located and a few platted lots on the west side of Sale Street.  Mr. Knipe looked at Sanborn Insurance maps from 1908 and the fill was there at that time.  Mr. Ryle has looked through Monroe County Historical Society’s maps and the state’s collection in Indianapolis but they weren’t made back then. 

 

Brian Mobley wants to move forward with the DNR permits, projects and have Rick Coppock do the design work.  Ms. Hash commented the first thing to do is plan the funding.  Mr. Oldham remarked the only thing the Town owns is on the south side of the Heritage Trail and the other side of the creek is easements.  The Town would have to start buying property on Vine Street to make the removal of the fill happen.  Mr. Mobley noted the Town owns the property at the old sewer plant.  How long will it take to get a permit?  Mr. Knipe answered it will take six to nine months to get permits.  Ms. Hash asked the cost to obtain a permit.  Mr. Knipe replied it cost $200 per Construction in a Floodway Permit through the Division of Water with the DNR.  Mr. Oldham asked if a design upfront is needed for the permit.  Mr. Knipe answered yes, they would need a design to show what the project is. 

 

Rick Coppock, Bynum Fanyo and Associates, Town Engineer, explained the first thing to do is to decide on the scope of the work and then the cost of the project can be determined.  A topographic survey needs done to determine the design and modeling as required for a DNR permit.  The design will show how it will be recreated, how the pipes will be put in, size of the pipes and then it can be modeled with new features and grade.  It is difficult to give a ball park price on it.  Mr. Oldham thinks INDOT won’t let the Town dig under the bridge without getting involved.   Mr. Coppock advised he and Mr. Mobley talked to INDOT and they were going to get their hydraulic unit to take a look at it.  This is something that could be worked out in the permitting process and giving INDOT the Town’s proposal underneath their bridge to obtain their approval.  Mr. Oldham asked to start the process are they talking $600 or tens of thousands.  Mr. Coppock answered the price range is more like $20,000 to $40,000 or more depending on the scope of work.  Ms. Hash asked if the estimate is for the design and topographical survey, before any work is done.  Mr. Coppock said that is correct.  A complete survey of the area has to be done and property lines and owners need determined.  Then, the design and permitting process can be done.  Mr. Oldham asked Mr. Knipe where the Town gets the best results for the money it has to spend.  Mr. Knipe answered working downstream but definitely doing the two improvements at Main Street would give the most benefit in trying to alleviate problems on Sales Street at the old Town Hall area.  Mr. Oldham asked if they were to do the projects at Main Street would it also help the people on Vine Street.  Mr. Knipe answered it helps some but not as much as it would downtown. 

 

Darla Brown, Town Attorney, doesn’t think resolutions need prepared at this time.  The Town needs to decide where it wants to start and what to do.  The resolutions would come later depending on what they’re doing as far as easements or property acquisitions or does the work need bid out or can it be done in-house.  Mr. Oldham asked Mr. Coppock for his suggestion on how to proceed.  Mr. Coppock replied the Floodplain Committee could do a scope of service as to the projects they want to do and price them.  They can work off the model done by Mr. Knipe and his group and design certain improvements at different places without having to do each project.  They can look at those projects through the model without having to do formal design which is the expensive part of it.  Ms. Brown asked if he is suggesting putting together a package for Request for Proposals.  Mr. Coppock replied yes, put together a scope of services as to how they want to proceed.  Town Council agreed.

 

Russ Ryle stated the most they’re going to gain is 3’7” of water level reduction with the improvements outlined by Mr. Knipe.  Does anyone know what the peak level flow was with the waters that created the flood?  If the biggest flood over the last few years was 4’ would it save them a lot of the grief or is it enough of a reduction to get the results they want?  Mr. Oldham doesn’t recall the exact figure but they have discussed it before.  Mr. Ryle wonders if the Town Council should consider before moving forward which projects are going to be minimal in reducing water level, costly and will take a lot of time.  The practical consideration is what is feasible to do given the situation.  Mr. Oldham agrees.  Are they throwing good money after bad, protecting citizens’ properties or can they find other solutions that are also less costly?  Mr. Ryle stated eventually bare ground in the Jack’s Defeat Creek floodplain will be developed.  While it will meet certain stormwater requirements when it’s developed, a 10 or 100 year event has a lot more water hitting a hard surface looking for some place to go.  As these lands are developed in the next 30 to 40 years they’ll have record amounts of water going through downtown Ellettsville.  They’re trying to spend time and money to save 1’ or 2’ of water but the real issue is how do they prevent the Town from getting into a mock situation where at some point they’re going to have 5’ more water coming through Ellettsville? 

 

Chad Stephens remarked no one has ever met with him.  He would like to be more involved with the floodplain committee.  How come they’re not removing the fill all the way to the creek?  Mr. Knipe answered he used what was presented to him by Mr. Coppock as a design that had been sitting around for a while.  He didn’t get too much into shaping it toward the creek.  A buffer between the creek and the pond could be designed further and reevaluated.  Mr. Stephens asked if it would go lower than the ground and not just level.  Mr. Knipe replied no, it is a retention area because they would be building a berm and excavating the material out so the water would come in and be stored until the flood peak passed and it would exit out at a later time.  He designed it as a dry retention so it would not have water in it 24/7.  Mr. Stephens understands what can be done quickly around Main Street and old Town Hall.  He is against what can be done quickly because it puts more water on him.  He can’t handle any more water.  Mr. Oldham thinks that’s part of the overall picture.  Where do they do the greatest amount of good for everybody?  If they start buying up property on Vine Street to reduce the fill does that really do anything for the Town?  At some point they’re going to have to look at the economics of it and find out where the money is coming from and how they can benefit everyone.  Where do they benefit the citizens the most for what they’re doing without causing more harm for the amount of money they may be able to spend on the project? 

 

Discussion of Stormwater Rate Adjustment

 

Brian Mobley thinks stormwater would be the best option to get funding for flood control.  Stormwater could be allocated for these projects.  The Town’s budget is tight and he sees stormwater as the only place they can benefit from.  He is suggesting to increase stormwater by $1/ERU.  It would generate the funding to get the projects done.  Residents would pay an additional $1/month.  Ms. Hash commented it is already $3 so it would increase it to $4 a month.  Mr. Mobley stated an increase of $1 would raise $40,000 per year.  Through the years they’ve never moved forward with this and it is something the Town needs to get done.  It affects a lot of people and not just locals.  Ms. Brown advised there is a procedure for imposing a stormwater rate.  Mr. Oldham asked if it has to go before a state board.  Ms. Brown answered no.  Mr. Mobley spoke with Mike Farmer and Jeff Farmer and they advised an ordinance would have to be prepared and there would have to be two public hearings.  He would like to have an ordinance prepared for an increase of $1/ERU.  Mr. Oldham asked when the ordinance would be prepared.  Ms. Brown thinks it could be ready by the next meeting unless she gets finds something unusual in the statutes.  Ms. Bastin asked if this would affect business owners more.  Ms. Hash answered yes. 

 

Hiring a Part-Time Firefighter

 

Fire Chief Mike Cornman has a shortage of firefighters on the part-time list.  He has two names for consideration:  Ryan Fipps, a former full time volunteer and part-time firefighter.  He left for more money but stayed on as a volunteer.  He recruited him and Mr. Fipps is willing to come back.  Toby Liff is a former part-time firefighter.  He sought employment about one year ago on a part-time basis.  He recruited him to come back to Ellettsville.  Both candidates work full time as firefighters somewhere else.  The positions were posted in accordance with Town Code and advertised in the Ellettsville newspaper.  They received three other applicants but they have to go through a deeper process because they aren’t within the system.  He is requesting permission to hire Ryan Fipps and Toby Liff for a part-time firefighter.  Ms. Bastin asked if they have experience with the Town’s fire equipment.  Chief Cornman answered yes and Mr. Fipps continued to serve as a volunteer after he left the Town.  Mr. Thomas asked if there is a restriction of the number of hours they can work as they work full time in another department.  Chief Cornman answered there is.  They monitor hours of employees who also work at other agencies.  Mr. Thomas asked if he sees it as a concern.  Chief Cornman replied no, not with the level of runs they’re making at this time.

 

Scott Oldham entertained a motion to allow Chief Cornman to hire Toby Liff and Ryan Fipps as part-time firefighters.  Dianna S. Bastin made a motion to allow Chief Cornman to hire Toby Liff and Ryan Fipps as part-time firefighters.  Scott Thomas seconded.  Roll call vote:  Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Scott Thomas – yes; and Brian Mobley – yes.  Motion carried.

 

Dianna S. Bastin made a motion that they be hired in at the $11.05 pay range due to their experience and abilities.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Scott Thomas – yes; and Brian Mobley – yes.  Motion carried.

 

Council Comments

 

Dianna S. Bastin is proud of employees, the jobs they do around Town and their normal day-to-day functions for the Town.  They are truly blessed with their employees.  There’s a term in dispatch “you are mine” which means “when I am on the console I will keep you safe, I know where you are.”  We consider you, ours, and we are very proud of you.

 

Brian Mobley congratulated the new K-9 for the county.  It did its first tracking on Union Valley Road and they apprehended the suspect. 

 

Adjournment

 

Scott Oldham entertained a motion to adjourn.  Dianna S. Bastin so moved.  Scott Thomas seconded.  Scott Oldham adjourned the meeting at 7:50 p.m.