January 9, 2017

 

 

 

The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, January 9, 2017, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Kevin Farris led the Pledge of Allegiance followed with a prayer by Scott Thomas.

 

Roll Call:  Members present were Scott Oldham, President; Dianna S. Bastin, Vice President; Kevin Farris, Brian Mobley and Scott Thomas.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; Jim Davis, Town Manager; and Rick Coppock, Bynum Fanyo and Associates, Town Engineer; were also present. 

 

Supervisors present were:  Mike Cornman, Danny Stalcup, Jimmie Durnil, Kevin Tolloty, and Mike Farmer. 

 

Approval of Minutes

 

Scott Oldham entertained a motion for approval of the minutes for the regular meeting on December 27, 2016.  Dianna S. Bastin so moved.  Kevin Farris seconded.  Motion carried.

 

Accounts Payable Vouchers

 

Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dianna S. Bastin so moved.  Kevin Farris seconded.  Motion carried.

 

Election of Officers

 

Nominations for President

 

Kevin Farris made a motion to appoint Scott Oldham for President.  Dianna S. Bastin seconded.

 

Scott Thomas made a motion to elect Brian Mobley for President. Brian Mobley seconded.

 

The vote was taken on the first motion, nomination of Scott Oldham for President:  Roll call vote:  Kevin Farris – yes; Brian Mobley – no; Scott Thomas – no; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried 3-2.

 

The second motion, nomination of Brian Mobley for President, was moot.

 

Nomination for Vice President

 

Kevin Farris made a motion to appoint Dianna S. Bastin as Vice President.  Scott Oldham seconded.  Roll call vote:  Kevin Farris – yes; Brian Mobley – no; Scott Thomas – no; Scott Oldham – yes; and Dianna S. Bastin – yes.  Motion carried 3-2.

 

Appointments

 

Board of Zoning Appeals:  appointed by Council

                              Russ Ryle – term ended 2016

 

Dianna S. Bastin made a motion to table this until they hear from Mr. Ryle.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes; and Scott Thomas – yes.  Motion carried.

 

Park and Recreation Board: 1 R – appointed by the President

                              Holly Nethery – term ended 2016

 

Scott Oldham appointed Holly Nethery to the Parks and Recreation Board.

 

Annual Appointments by the Town Council:

 

Monroe County Ambulance Advisory Board – Mike Cornman

 

Dianna S. Bastin made a motion to appoint Mike Cornman to the Ambulance Advisory Board.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes; and Scott Thomas – yes.  Motion carried.

 

Monroe County Emergency Management Advisory Board – Jim Davis

 

Scott Thomas made a motion to appoint Brian Mobley to the Monroe County Emergency Management Board.  Brian Mobley seconded.  Roll call vote:  Scott Oldham – no; Dianna S. Bastin – no; Kevin Farris – no; Brian Mobley – yes; and Scott Thomas – yes.  Motion failed 2-3.

 

Dianna S. Bastin made a motion to appoint Jim Davis to the Emergency Management Advisory Board.  Brian Mobley seconded.  Roll call vote:  Scott Thomas – no; Brian Mobley – no; Kevin Farris – yes; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried 3-2.

 

Monroe County Solid Waste Management Board – Dianna S. Bastin

 

Kevin Farris made a motion to appoint Dianna S. Bastin to the Monroe County Solid Waste Management Board.  Scott Oldham seconded.  Roll call vote:  Kevin Farris – yes; Brian Mobley – no; Scott Thomas – yes; Scott Oldham – yes; and Dianna S. Bastin – yes.  Motion carried 4-1.

 

Ellettsville Chamber of Commerce – Sandra Hash

 

Dianna S. Bastin made a motion to appoint Sandra Hash to the Ellettsville Chamber of Commerce.  Scott Thomas seconded.  Roll call vote:  Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes; Scott Thomas – yes; and Scott Oldham – yes.  Motion carried.

 

Metropolitan Planning Organization – Kevin Tolloty

 

Dianna S. Bastin made a motion to nominate Kevin Tolloty.  Kevin Farris seconded.  Roll call vote:  Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes; Scott Thomas – yes; and Scott Oldham – yes.  Motion carried.

 

Award Bids for the Woodyard Road Water Line Materials

 

Rick Coppock, Bynum Fanyo and Associates, announced the low bidder is Utility Supply Company for $413,609.29.  Their recommendation is to go with Utility Supply Company.

 

Scott Oldham entertained a motion to award the bid for the Woodyard Road Water Line materials to Utility Supply Company.  Dianna S. Bastin made a motion to award the bid for the Woodyard Road Water Line materials to Utility Supply Company.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes; and Scott Thomas – yes.  Motion carried.

 

Resolutions

 

Resolution 01-2017 Cancellation of Warrants

 

Sandra Hash, Clerk-Treasurer, explained this is an annual procedure for checks that are outstanding after a certain period of time.  The total is $26.27.

 

Scott Oldham entertained a motion to approve Resolution 01-2017 Cancellation of Warrants.  Dianna S. Bastin made a motion to approve Resolution 01-2017 Cancellation of Warrants.  Kevin Farris seconded.  Roll call vote:  Kevin Farris – yes; Brian Mobley – yes; Scott Thomas – yes; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried.

 

Resolution 02-2017 Transfer of Trailers between Government Bodies (Ellettsville Police Department and City of Bloomington Fire Department)

 

Marshal Jimmie Durnil explained they’ve upgraded a small trailer to haul four-wheelers and generators.  They no longer need a box trailer and the City of Bloomington Fire Department is interested in it.  The City of Bloomington Fire Department is trading a 25’ goose neck trailer for the Ellettsville Police Department’s box trailer.  The trailer is not attached to emergency management so it can be declared surplus, if necessary. 

 

Scott Oldham entertained a motion to approve Resolution 02-2017 Transfer of Trailers.  Dianna S. Bastin made a motion to approve Resolution 02-2017 Transfer of Trailers.  Kevin Farris seconded.  Roll call vote:  Kevin Farris – yes; Brian Mobley – yes; Scott Thomas – yes; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried.

 

Ordinances on First Reading

 

Ordinance 2016-16 to Amend Appendix A to Chapter 152 of the Ellettsville Town Code Establishing Rates and Charges for the Use of and Services Rendered by the Municipal Sewage Works of the Town of Ellettsville

 

Darla Brown, Town Attorney, explained this is the official first reading of the ordinance and a follow up to the Cost of Rate Study prepared for the Town by Doug Baldessari of H.J. Umbaugh and Associates.  The new rates and charges for Ellettsville sewer utility customers are set out in the ordinance.  The final hearing will be at the Town Council meeting on January 23, 2017, and Mr. Baldessari will be in attendance to answer questions.

 

Scott Oldham asked if the ordinance has been published online.  Ms. Hash answered it has been published in the newspaper and letters have been mailed.  The ordinance will be published online.

 

Old Business

 

Flood Report

 

Brian Mobley spoke to Dave with the Indiana Department of Natural Resources.  The modeling is finished and he will present it at the next Town Council meeting.  Dave wants to meet with the Flood Committee prior to the Town Council meeting. 

 

New Business

 

Letter of Credit Reduction for Hidden Meadow, Phases I and II

 

Kevin Tolloty, Planning Director, requested the Letter of Credit reduction for Hidden Meadow, Phases I and II, be tabled until the next meeting.  Due to bad weather they were unable to conduct the inspection.

 

Scott Oldham entertained a motion to table the Letter of Credit reduction for Hidden Meadow, Phases I and II.  Dianna S. Bastin made a motion to table Letter of Credit reduction for Hidden Meadow, Phases I and II.  Scott Thomas seconded.  Roll call vote:  Scott Thomas – yes; Brian Mobley – yes; Kevin Farris – yes; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried.

 

Planning Tech – Job Description

 

Kevin Tolloty, Planning Director, explained the Code Enforcement position has been renamed Planning Tech.  He is requesting the position be reclassified as temporary part-time, thus removing the holiday pay and the paid time off (“PTO”) that is currently with the position. 

 

Dianna S. Bastin asked if he was cleaning it up to be more in line with the other positions in Town.  Mr. Tolloty answered yes.  The hours have been changed and other duties have been added.  When they move into the new office it will work better with what they do.  Mr. Oldham stated a gentleman did the job last year.  Do they have to rehire him every year or is it a continuing position?  Mr. Tolloty answered being the position is reclassified he would like it to be reposted.  He has talked to the prior Code Enforcement Officer and he is interested.  To make certain there is no gray area, Mr. Tolloty wants to post the position.  Mr. Mobley asked if it will be the same pay.  Mr. Tolloty replied it will be same hourly pay but the hours per week will be changed from 16 to 20.  Ms. Bastin thinks the description looks good.

 

Scott Oldham entertained a motion to allow the changing of the Planning Tech job description to come into play.  Dianna S. Bastin made a motion to allow the changing of the Planning Tech job description to come into play.  Kevin Farris seconded.  Roll call vote:  Scott Thomas – yes; Brian Mobley – yes; Kevin Farris – yes; Dianna S. Bastin – yes; and Scott Oldham – yes.  Motion carried.

 

Council Comments

 

Brian Mobley announced the Monroe County Humane Society has opened a veterinarian clinic in Richland Plaza.  They receive private donations and it takes volunteers to help run it.  They also take donations of dog food and leashes to give to people who can’t afford them and fees are based on income.  It is a worthy thing for the community.  Ms. Hash added they have a pet food bank.  Ms. Bastin asked if they have veterinarians who donate their time.  Mr. Mobley answered they have one volunteer and one paid veterinarian.  Ms. Hash mentioned this could possibly save the number of animals surrendered to the shelter.  Ms. Bastin stated when people go to garage sales in the summer baby blankets are excellent for veterinarian clinics.  She wants this place to succeed.

 

Brian Mobley will resign from the Plan Commission by the end of February because he has other commitments.  Mr. Oldham advised this will be placed on the agenda for the next Town Council meeting.

 

Dianna S. Bastin thanked Officer Alec Leggio for standing in on the meeting after Marshal Durnil had to leave. 

 

Town Manager Comments

 

Jim Davis, Town Manager, estimates Town Hall is two to three weeks away from being completed. 

 

Jim Davis, Town Manager, explained the General Fund returned $183,000 and MVH returned $99,000 at the end of the year.  If employees are given a 2% raise it would cost the General Fund approximately $41,200, MVH approximately $7,000 and stormwater approximately $900.  He and Ms. Hash agree the Town has improved by $90,000 and their recommendation is to give the raise.  Ms. Hash advised an additional appropriation will have to be done for funding the raise which can’t be done until the budget is approved.  Ms. Bastin thinks it is worth it after the paperwork is done.  She fights every year for a raise.  They have the most valuable employees in Monroe County.  Just knowing it is coming will help them but they come to work anyway.  She is all for the raises.   Mr. Farris asked if it will be retroactive.  Mr. Thomas asked if it is included in the calculations.  Mr. Davis answered it is.  Mr. Oldham asked if it can be done without the budget being approved.  Mr. Davis replied the salary ordinance will have to be changed.  Ms. Hash concurred.  There are 67 people every pay and to make it retroactive will create extra work for her department but it is possible. 

 

Scott Thomas asked if they have the date Town Council will start meeting in the new Town Hall.  Mr. Davis answered no because when the building is finished they will have to have discussions about furniture for the building.  They hope to have the furniture proposals concluded in one to two weeks.  Mr. Oldham asked if it will be two to three more weeks before they get the occupancy permit or it’s finished.  Mr. Davis replied it will be both. 

 

Sandra Hash advised Indiana Association of Cities and Towns (“IACT”) has changed its name to Accelerate Indiana Municipalities (“Aim”). 

 

Adjournment

 

Scott Oldham entertained a motion to adjourn.  Dianna S. Bastin so moved.  Scott Thomas seconded.  Scott Oldham adjourned the meeting at 7:01 p.m.