July 13, 2009
The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, July 13, 2009, at the Fire Department Training and Conference Room. Dianna Bastin called the meeting to order at 7:30 p.m. with the Pledge of Allegiance and Phillip Smith led in prayer.
Roll Call: Members present were Dianna Bastin, President; David Drake, Vice-President; Scott Oldham, Phillip Smith and Dan Swafford. Sandra Hash, Clerk-Treasurer; Mike Spencer, Town Attorney and Rick Coppock, Town Engineer were present.
Supervisors Present: Mike Cornman, Jim Ragle, Eric Chaudion, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.
Approval of Minutes
Dianna Bastin entertained a motion for the approval of the minutes for the Regular Meeting June 22, 2009. David Drake so moved. Phillip Smith seconded. Motion carried.
Accounts Payable Vouchers
Dianna Bastin entertained a motion for action to pay Accounts Payable Vouchers. Phillip Smith so moved. Dan Swafford seconded. Motion carried.
Approval of Budget Meetings and Executive Session
Dianna Bastin entertained a motion to approve the minutes for June 29th 2010 Budgets; July 6th 2010 Budgets; July 8th Executive Session. David Drake so moved. Phillip Smith seconded. Motion carried.
Ordinance on Second Reading
Ordinance 09-09 to amend various sections of Chapter 93 of the Ellettsville Town Code concerning Health, Sanitation and Nuisances
Frank Nierzwicki, Director of Planning Services explained this ordinance was presented during the last Town Council meeting and there were detailed comments made at that time. No other comments have been made.
Scott Oldham made a motion we approve Ordinance 09-09. Phillip Smith seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – yes; Dan Swafford – yes. Motion carried 5-0.
Phillip Smith asked Sandra Hash if the Blackwell annexation was supposed to be on the agenda this week. Sandra Hash explained there was not enough time, “he just came before the Plan Commission Thursday night, this agenda was already posted and the ordinance needs to be written with his legal description”.
High Grass and Trash Violations
Frank Nierzwicki will e-mail the monthly report to all Council Members and then follow up with a phone call. He will discuss items that have been worked on during the month and allow for comments. Frank stated the Street Department cleaned up five locations of high grass and garbage violations. Sandra Hash explained two liens have been filed. Frank went through a mortgage company in Iowa to get a property on West State Road 46 cleaned up.
Frank Nierzwicki gave a Heritage Trail update. The survey to map the trail area has been completed by Bynum Fanyo. The legal description has been started. Frank passed out a memo with dates of tentative plans for public input for the design of the Heritage Trail project and asked permission to proceed with the schedule: July 22 Public input meeting (Main Street); August 3-7 Display preliminary plans at the Ellettsville Library; August 6th Public Hearing and the week of August 24th Completion of Final Plans. Copies of the final plan must be delivered to INDOT by September 1, 2009. Frank will advertise in The Journal. All public notification procedures will be followed. The meetings will be posted at Town Hall and all other appropriate places.
David Drake made a motion we approve the tentative plans for public input for the design of the Heritage Trail project as presented. Scott Oldham seconded. Roll call vote: Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – yes; Dan Swafford – yes. Motion carried 5-0.
Frank Nierzwicki announced CFC/Cook will be donating a total of $5,000 completing the $30,000 in pledges. Smithville Telephone and Darby McCarty (combined) have donated $10,000 towards the Heritage Trail project. Frank is setting up a recognition system. Dianna thanked all the people who have donated.
Ellettsville Reserve Officers at the Monroe County Fair
Eric Chaudion has been notified by Craig Koontz of the Monroe County Fair Board requesting the Ellettsville Reserve Officers at the fair this year. Eric is asking for permission from the Council to work the fair. Dan Swafford asked if the request was for Reserves and/or full-time officers. Eric answered the request is for full-time, part-time and the Reserve Officers. The Reserves can not do it alone. The vehicles will be used at the gates only and they will stay until 10 p.m. The Reserves will reimburse the Town for the use of the vehicles. The fair is July 25th through August 1st. There is a request for two officers to stay over night.
Bob Sowder stated the Fair Board is very impressed with the Ellettsville Officers and that is why they are requesting them again this year. Dan Swafford asked Mike Spencer if this is allowed in the code. Scott Oldham stated during the last discussion, it was decided as long as the Town was reimbursed for the gasoline that was allowed. Sandra Hash has not received any communication on the reimbursement. David Drake said the Town Code states vehicles can be used for Town business and Town business is what the Council decides Town business is. The fair is a “county fair” and Ellettsville is part of the “county”. Dan Swafford asked Mike Spencer to research Town Code regarding this.
Dianna Bastin entertained a motion we allow the Ellettsville Police Reserves, Ellettsville Police Department to work the Monroe County Fair. Scott Oldham so moved. David Drake seconded. Roll call vote: Roll call vote: Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – yes; Dan Swafford – yes. Motion carried 5-0.
Privilege of the Floor
Terry Baker, President Planning and Zoning Board complimented the Planning Staff (Frank Nierzwicki and Connie Griffin) for the job they have done. They do a lot of “behind the scene stuff”; researching codes and researching annexations to assist in making decisions.
Chris Fisher, Main Street Representative thanked the Council for their approval of the trail. She also thanked Frank and everyone for their hard work that has gone into it. She encouraged everyone to attend the public meetings and give their input.
David Drake made a motion we adjourn. Dan Swafford seconded. Motion carried. Dianna Bastin adjourned the meeting at 7:52 p.m.