explained the Budget is finished and has been published twice - July 14th
and July 20th. She met with
She added at Pat’s request the Fire and Police trash removal appropriation lines were reduced $360 each and $500 was removed from the Police promotion line.
Roll Call: Patrick
Stoffers asked for roll call of the Council Members. Members present were: Patrick Stoffers, President; William Evans,
Vice-President; Phillip Rogers;
Approval of the special meeting minutes
William Evans made a motion to approve the minutes of the special meeting
Lisa Creech made a motion to approve the minutes for the regular meeting
Action to pay Accounts Payable Vouchers
William Evans made a motion to pay the accounts payable vouchers. Phillip Rogers seconded. Motion carried.
Ordinance 04-11 amending Chapter 36 of the
Sandra Hash explained in order to comply with the IRS rules the Town needed to have regulations in place concerning take home vehicles for non-safety employees as a taxable fringe benefit.
Ordinance 04-12 amending Chapter 94 of the
Sandra Hash explained section one simply corrects the phrase unincorporated areas to read incorporated areas for the enforcement of abandoned vehicles rules. Section 2 and
3 delete the 30 day waiting period to remove an abandoned vehicle and replace it with the procedure prescribed in Indiana Code. She spoke with Ron McGlocklin and he prefers to follow the Indiana Code requirements.
Capacity Certification / Allocation request for church on
Lisa Creech made a motion to approve the Capacity Certification letter
for the church on
Discussion on the sale of property owned by the Town located at
Dana Kerr, Attorney reminded
the Council that in May he had expressed his interest in purchasing the “Shook”
house. He said the “Shook” house was
built in the 1870’s and is a historical structure that should be
preserved. He would like to negotiate
with the Town to purchase the property and if the Town accepted his offer, he
planned to restore the house for his Law Office, sharing the office space with
another attorney and other businesses.
He has spoken with representatives from both the
He doesn’t want to go thorough the bidding process because of the amount of time it would take and he’s in need of office space now, he doesn’t want to go through a bidding war if the bids were open to the pubic. He is willing to negotiate the sale for not less than the appraised value of $78,000. The appraisal suggested ideas for making the home into a commercial property. He added there’s no guarantee the Town will get the appraised value if they proceed with the bidding process, the Town could get more money but it could also get less.
Mike Spencer said the Town needs to decide if this is an economic development, which is a possibility and conceivably the Town could operate under the statue if it is considered as an economic development and he asked does the Town want to operate under that statute. He said the Town might get more money if it went through the bidding process. It is basically the Council’s choice as to which option is the most beneficial to the Town.
Lisa Creech said if it became a “bidding war” the bidder could spend so much money on the property in the bidding process that they couldn’t afford to fix it up. She thought it was a good proposal and would be compatible with the surrounding residential area. She stated the Council should give Mr. Kerr’s proposal a lot of consideration.
Dennis Williamson stated no taxes are being collected currently so we should proceed with the sale.
William Evans said it was a good offer and they should proceed especially since he’s proposed to restore the home to the original time period.
Patrick Stoffers asked Mike Spencer how to initiate the process.
Mike Spencer suggested making a motion to enter into negotiations to pursuant I. C. with Mr. Kerr.
Lisa Creech made a motion to entertain negotiations with Mr. Kerr for
the sale of the
Discussion on Cooperative Interlocal Agreement for Building Code Enforcement
Jeff York said he wanted to discuss the draft of an Interlocal Agreement for Building Code Enforcement from Jim Gerstbauer, Building Commissioner of the Monroe County Building Department. He briefly explained the proposal and pointed out that if the Town agreed with the proposal; he would pick up new applications twice a week from the Monroe County Building Department review and return them. He pointed out the City of Bloomington has a similar agreement with Monroe County which specifies that 6 cents be collected per square foot of all new construction permits issued within Bloomington’s jurisdiction in addition to Monroe County’s fee of twelve cents a square foot. The Monroe County Planning Department has specified that the Building Department collect twenty dollars and 1 cent per square foot as their “planning review fee”. He and Sandra Hash have discussed this and they agree that a ten dollar flat “planning fee” and 1 cent per square foot would be sufficient to cover the Town’s portion. Therefore, if a person planned to build in the Town they would have to pay 1 cent for Town fees and twelve cents for County fees for a total of thirteen cents per square foot plus a ten dollar flat fee. The County would issue quarterly checks to the Town for the fees collected.
Jeff York said January 2005 would be fine and would give the Town’s Building Department the window to complete current projects in progress. He agreed he would amend the Town Code and present it for Council approval.
Dennis Williamson asked if Jeff had done cost projections on what the Town would have collected if this Interlocal Agreement was in effect over the past two years.
Jeff said yes. In 2003 there were a total of 118 permits issued by Ellettsville, 70 of which were Single Family permits. He said he took an average of one thousand square feet on the 70 permits times 1 cent per square foot. He then added the $10 flat fee for each permit issued for a minimum total the Town could have collected of $1,880.
Potential Income if
Minimum of 1000 sq. ft. per building (single family homes only) x $ .01 = $10.00
$10 x 70 single family permits = $700
$10 x 118 total permits = $1,180
$700.00 + $1,180 = $1,880
Mike Spencer pointed
out the agreement did not address whether
Request from Officer Steve Bartlett concerning insurance while on Workman’s Compensation Leave
Patrick Stoffers requested a synopsis from
Sandra Hash explained Officer Steve Bartlett has been on Worker’s Compensation in the past on extended leave and at that time requested the Town pay his portion and the Town’s portion and it was granted for six months. The current Personnel Policy reads it is the responsibility of the employee on extended leave to pay both portions but it would be a hard task for him to pay at this point so he is requesting the Town pay both portions.
Change orders for the New Police Station
Engineer Assignment for the Gateway Project
Dennis Williamson said he would make that motion. Phillip Rogers seconded. Motion carried.
Privilege of the Floor
Glenn and Laura Benninger said they had sent an e-mail on Saturday requesting the operating hours and lights be curtailed at the Kinser’s warehouses between the hours of and . They stated they think the hours should be restricted to daytime hours because vehicles are coming in and out at all hours of the night and keeping them awake loading and unloading with people talking, loud radios and the noise of moving objects. They also suggested reducing the lighting overnight. She added they have saw a man urinating at by the cross ties last week and called the police. They don’t want to see the facility or any of the activities that are going on there; it is becoming “intolerable”. The weeds at the site are three feet tall also.
Lisa Creech added in the revised health ordinance she and Jeff are considering adding “quiet hours” between the hours of and . She asked Ron McGlocklin what was done when the police were called by the Benningers.
Ron McGlocklin said the officer that responded reprimanded the man.
Ron McGlocklin said one
of his part-time Officers resigned due to personal reasons. He explained in his Department he now has
one full-time officer vacancy, one officer on Workman’s Compensation and now
one part-time officer vacancy. Ron said
former E. P. D. Officer Paul Wampler turned in an
application several months ago and is Academy certified. Ron needs someone now to work and he would
like to hire Paul for the part-time position.
Paul had moved out of state and recently moved back and will start
working on August 4th as a full-time police officer for
In addition, Ron would like to apply for a loan on another vehicle through their CCD allocations they have. Sandra Hash said they may have the financial ability within existing Town funds for a new vehicle and will look into it prior to securing a new loan and get back with the Council and Ron with the information.
William Evans made a motion to allow Town Marshal to hire Paul Wampler part-time due to extenuating circumstances we have
at the time being. Phillip Rogers
seconded. Motion carried
Jeff York said that he
had met with the City of Bloomington Planning Department concerning parking
issues with the thought of revising Ellettsville’s Parking Ordinance. He
Patrick Stoffers asked when he
would have the proposal ready and requested he give copies to the Council as
well as the Plan Commission. He thanked Jeff for his hard work on this
issue and for contacting
Jeff York agreed and said he would have it ready by the end of the week prior to the August 5th meeting.
Sandra Hash informed the Council she will be having surgery on Friday and will be on medical leave for at least the next couple of weeks maybe longer.
Dennis Williamson stated
he had attended a course put on by The Office of Domestic Preparedness a couple
of weeks ago and some of the Fire personnel attended it also. It was a good class concerning weapons of
mass destruction; they learned how to do threat and risk assessment. He said additional related courses will be
offered in the near future and encouraged
William Evans read INDOT’s response letter to the letter Jeff York had sent them last month concerning speed zones. It reads:
Dear Mr. Stoffers,
Per your request, we have visited Ellettsville to review the existing speed zones thru the Town and our findings are as follows: Based on our review of the traffic flow thru the Town, we have concluded that existing speed zones are appropriate and have been properly established. It does not appear to be feasible to artificially lower 45 mph speed limit on the west side of the Town. In order to check the accuracy of the speed zones, we plan to revisit this issue in the near future. We appreciate your concern for traffic safety on SR 46. If our office can be of further assistance, please contact us at any time. Sincerely, Michael Hofmann, District Traffic Engineer and Joseph Hall, Seymour District Director.
He’s spoken with Deputy Chief Mike Cornman about having the signs for Temperance
stated that for the August 9th Council meeting there will be an absence
of a quorum due to three members being out of Town and suggested a motion to
cancel the regular Council meeting for that night. They
will meet again on
William Evans made a motion to cancel the regular scheduled meeting on
August 9th and meet again at the regularly scheduled meeting
Patrick stated he has accepted a promotion with the City of
William Evans congratulated Pat on his promotion.
Phillip Rogers made a motion to adjourn the meeting. William Evans seconded. Motion carried. Meeting adjourned at p. m.