07/06/04   Ellettsville Parks and Recreation Board Meeting Minutes

 

The Ellettsville Parks and Recreation Board met on July 6th, 2004 at the Ellettsville Town Hall.  Members present were Darlyne Sowder - President, Edwin Macatangay - Vice-President, L.D. Axsom, Denise Knell and Jeff Frownfelter - Secretary.  Darlyne Sowder called the meeting to order at 7:05 PM.

 

Minutes from the Previous Meetings

Edwin Macatangay motioned to accept the minutes from the June 7th Meeting.  L.D. Axsom seconded the motion.  Minutes were approved 4-0 with 1 abstention (Denise Knell).

 

Floor Open for Public Comment - No public Comment.

 

Old Business

5 Year Master Plan

Prof. Segedy sent two copies of the final version to Darlyne on a CD and did not provide a printed copy.  There were several versions and other documents on the CD making it difficult to determine exactly what to review.  It appeared that some pages were not corrected as promised.  The board was hesitant to act; wanting to make sure it was viewing the most current version.  An email will be sent to Prof. Segedy for clarification before approving the final version.

 

Skate Park / Multi-Purpose Building

Vandalism to the building has virtually stopped.  The restroom at this time not been set up with locks and the Parks board would prefer to keep it this way, as in the past, unless vandalism resumes.  As long as no further severe problems exist, the facility will continue operating as an open facility to all.

 

Wishing Well Nature Park

No discussion.

 

Memorial Park

Darlyne will be looking into pricing a flagpole with lights.  It will be a flagpole with limited access to the flag, which will fly permanently under a light.  This should make it difficult to tamper with.

 

Campbell's Park

There was a review of the first draft of the renting policy for the shelter houses.  Some changes were requested and will be implemented.  There was a discussion of signage for the shelter houses related to the renting procedure.  Each shelter house will be numbered and a small sign will be created for each one to notify the public of someone renting the shelter house.  There may also be a way to post whoever is renting the shelter house by providing a method to display a copy of the renters receipt on site.  Jim Ragle will be contacted about the signage for each shelter.

 

Budget

Darlyne discussed the budget with the town council about why the Parks Board is not spending much money.  The limited budget keeps the board from many additional purchases other than those planned.  The budget will be left as briefly reviewed by the board for the next fiscal year.  Parks Board is investigating how much labor and operating costs are actually involved with maintaining the parks properties.  It is hoping to get a documented history through receipts, bills and street department records of time spent in labor.  Denise Knell motioned to approve the budget as reviewed.  L.D. Axsom seconded the motion and the budget was approved 5-0.

 

New Business - None

 

The meeting was moved to adjourn by Denise Knell and seconded by Edwin Macatangay.  All members voted to adjourn; meeting adjourned at 8:20PM.  Motion carried 5-0