July 10, 2017
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, July 10, 2017, at the Town Hall located at 1150 W. Guy McCown Drive. Scott Oldham called the meeting to order at 6:30 p.m. Kevin Farris led the Pledge of Allegiance followed with a prayer by Town Marshal Jimmie Durnil.
Roll Call: Members present were Scott Oldham, President, Brian Mobley, Vice President, and Kevin Farris. Brice Teter and Scott Thomas were absent. Jim Davis, Town Manager; Amber Ragle-Wright, Deputy-Clerk; Darla Brown, Town Attorney; and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Jimmie Durnil, Kevin Tolloty, Mike Farmer and Jeff Farmer.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on June 26, 2017. Kevin Farris so moved. Brian Mobley seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Brian Mobley made a motion to pay the Accounts Payable Vouchers. Kevin Farris seconded. Motion carried.
Resolution 14-2017 to Declare Surplus Property for the Police Department
Town Marshal Jimmie Durnil explained the Police Department wants to surplus two older Dodge Chargers. They’re running behind on new cars because installers are so far behind they can’t get to them. Within a month they should have the four cars they purchased on the road. Mr. Mobley asked how he plans on selling the cars. Marshal Durnil answered on eBay.
Scott Oldham entertained a motion. Kevin Farris made a motion to adopt Resolution 14-2017 to Declare Surplus Property for the Police Department the vehicles the Marshal described. Brian Mobley seconded. Roll call vote: Scott Oldham – yes; Brian Mobley – yes; and Kevin Farris – yes. Motion carried.
Resolution 15-2017 Transfer of Funds – Police Department
Town Marshal Jimmie Durnil explained they cleaned up the Cumulative Capital Development (“CCD”) funds. Approximately $3,000 was moved from appropriation 401. There is enough money to buy a computer they may need by the end of the year. There are sufficient funds in the regular account for building maintenance such as covering the costs of a water heater. The purpose of this is to continue to pay for the car purchased in October/November 2015 and the first payment for the three cars purchased on the buy/lease program.
Scott Oldham entertained a motion. Kevin Farris made a motion to adopt Resolution 15-2017 to Transfer of Funds for the Police Department. Brian Mobley seconded. Roll call vote: Scott Oldham – yes; Brian Mobley – yes; Kevin Farris – yes; and Scott Thomas – yes. Motion carried.
Brian Mobley sent an email to Hanna Fagen, Constituent Liaison for the Honorable Trey Hollingsworth, Representative of the 9th District. Ms. Fagen is out of the office until July 19, 2017. She offered to have a grant writer meet with the Town. He forwarded the report written by the Indiana Department of Natural Resources to her. Mr. Oldham believes she offered letters of support for the grants as opposed to someone writing one. Mr. Mobley agreed.
Request for Approval to Hang Sign Over Right-of-Way for Heritage Trail Café, 206 N. Sale Street – Terry Cox, Proprietor
Kevin Tolloty, Planning Director, explained this is a projecting type sign and there is an existing pole to hang it on. The sign will hang over the sidewalk and Town Code requires Town Council approval for anything that hangs above the right-of-way. Mr. Mobley asked if this is on Sale Street. Mr. Tolloty answered yes. Mr. Oldham asked if it projects further than the sidewalk. Mr. Tolloty replied he is certain it ends before the sidewalk. Mr. Farris asked if they will be instructed on how to adhere the sign. Mr. Tolloty explained the Town does not have any requirements as to how it is secured. The only requirement is it has to have a 9’ clearance. Mr. Farris asked if the sign should fall and wreak havoc, who is responsible. Ms. Brown answered it will depend on who’s negligent and what caused the sign to fall. Mr. Tolloty suggested a requirement for approval being how the sign will be secured. However, the Planning Department will not be able to issue a sign permit because of an outstanding issue with development on the property that needs resolved.
Scott Oldham entertained a motion. Kevin Farris made a motion to approve the request for approval to hang a sign over the right-of-way for the Heritage Trail Café, 206 N. Sale Street, Terry Cox, Proprietor, and on the condition that it is okayed by the Planning Director. Brian Mobley seconded. Roll call vote: Scott Oldham – yes; Brian Mobley – yes; and Kevin Farris – yes. Motion carried.
Announcement of Public Outreach Meetings for Proposed Annexation
Kevin Tolloty, Planning Director, presented a schedule for public outreach meetings for the proposed annexation of the Waste Water Treatment Plant property which is not contiguous to the Town. Indiana Code permits annexation of the property because it is owned by the Town. The Town is required to do a series of public outreach meetings. The first reading of the ordinance is after the six outreach meetings, then 60 days after this the public hearing will be held during a Town Council meeting and final adoption will be 30 days after the public hearing. The Waste Water Treatment Plant cannot be used to annex surrounding properties. The meetings will be held in the Planning Department.
Kevin Farris is so impressed with the handling of the Planning Department. He is phenomenally adept at what he does and makes it look easy while it’s not.
Fire Chief Mike Cornman thinks it’s important to start this annexation program. It was contentious with Monroe County Planning when they started the process so if there is anything they want to do with it later on it is best to get it under control. This is best for the future and is really important.
Town Council Comments
Brian Mobley asked Chief Cornman if he has talked to the Trustee about the Fire Contract. Chief Cornman has been extremely ill over the last three weeks and has not been able to talk to the Trustee. It is still a work in progress and the Trustee is in the process of moving offices.
Kevin Farris commented if his buddy, Dianna Bastin, was present, she would have to thank the Police Department, especially Zach Michael and Eric Chaudoin, for the job they did on apprehending the person of interest in the burning of the day care center. She bled blue so in her absence he is thanking them for the job they did.
Town Manager’s Comments
Jim Davis, Town Manager, advised 31 sound deadening boards have been ordered. They will cover the walls except for the green wall. It will take two to three weeks for them to arrive.
Scott Oldham entertained a motion to adjourn. Kevin Farris so moved. Brian Mobley seconded. Scott Oldham adjourned the meeting at 6:46 p.m.