July 2, 2018

 

 

 

The Ellettsville, Indiana, Town Council met for a brief work session at 6:10 p.m., on Monday, July 2, 2018, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive.

 

Members present were Scott Oldham, President; Brian Mobley, Vice President; Kevin Farris and Brice Teter.  Mike Farmer, Interim Town Manager; Sandra Hash, Clerk-Treasurer; and Rick Coppock, Bynum Fanyo & Associates, Town Engineer; were also present.

 

Supervisors present were:  Jeff Farmer.

 

There was a discussion on the recent availability of property on Vine Street which were identified by Department of Natural Resources as flooding contributors.

 

The work session adjourned at approximately 6:35 p.m.

 

The Ellettsville, Indiana, Town Council met for the rescheduled meeting of June 25, 2018, on Monday, July 2, 2018, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive.  Scott Oldham called the meeting to order at 6:40 p.m.  Brice Teter led the Pledge of Allegiance followed with a prayer by Jimmie Durnil.

 

Roll Call:  Members present were Scott Oldham, President; Brian Mobley, Vice President; Kevin Farris and Brice Teter.  Scott Thomas was absent.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; Mike Farmer, Interim Town Manager; and Rick Coppock, Bynum Fanyo & Associates, Town Engineer; were also present.

 

Supervisors present were:  Mike Cornman, Danny Stalcup, Jimmie Durnil, and Jeff Farmer.  Denise Line represented the Planning Department.

 

Approval of Minutes

 

Scott Oldham entertained a motion for approval of the minutes for the regular meeting on June 11, 2018.  Kevin Farris so moved. Brice Teter seconded.  Motion carried.

 

Accounts Payable Vouchers

 

Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Mr. Mobley asked questions on claims which were answered by the supervisors.  Brian Mobley made a motion to pass accounts payable vouchers.  Brice Teter seconded.  Motion carried. 

 

2019 Budget Meeting Schedule

 

Sandra Hash, Clerk-Treasurer, followed the same time frame as last year for the 2019 budget meetings.  She requested to change the August 1, 2018, meeting date to August 8, 2018, due to Mr. Mobley being unable to attend.  All agreed.

 

Resolutions

 

Resolution 11-2018 to Adopt the Fiscal Plan for the Chase Bank Annexation

 

Darla Brown, Town Attorney, explained this was heard before the Plan Commission at its last meeting and they decided to allow annexation into the Town.  This resolution adopts the fiscal plan for the Chase Bank annexation.

 

Scott Oldham entertained a motion.  Brice Teter made a motion to approve Resolution 11-2018 to Adopt the Fiscal Plan for the Chase Bank Annexation.  Kevin Farris seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Resolution 12-2018 – Temporary Loan Between the Rainy Day Fund and OWI/Seat Belt Grant Fund

 

Sandra Hash, Clerk-Treasurer, explained the OWI/Seat Belt Grant is a reimbursement grant and the Town had built up a balance but it has been depleted.  With new regulations, the reimbursements are taking longer.  A temporary loan is needed to cover what has been paid out.  When the reimbursements are received she can pay back the temporary loan.  The

 

 

 

 

patrols have stopped until the money builds up in the fund.  After a discussion, it was decided to increase the temporary loan from $3,327.98 to $6,500. 

 

Scott Oldham made a motion to place $6,500 on loan from Rainy Day into the OWI Grant Fund so they can re-establish those patrols.  Kevin Farris seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – no; Kevin Farris – yes; and Brice Teter – yes.  Motion carried, 3-1.

 

Ordinances on Second Reading

 

Ordinance 2018-11 to Amend the Ellettsville Town Code Establishing a Policy for Electronic Funds Transfers and Online Banking

 

Sandra Hash, Clerk-Treasurer, explained the Town has been following this policy with the state and the county distributes their payments through electronic fund transfers.  There is now a need to pay the credit card bills through electronic fund transfers which is included in the ordinance as well as online banking.

 

Scott Oldham entertained a motion.  Brice Teter made a motion to approve Ordinance 2018-11 to Amend the Ellettsville Town Code Establishing a Policy for Electronic Funds Transfers and Online Banking.  Kevin Farris seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Ordinance 2018-12 to Amend Ordinance 2017-18 by Adding the Health Savings Account Contributions for the High Deductible Health Plan Participants

 

Sandra Hash, Clerk-Treasurer, explained this year the Town offered a high deductible health plan to employees which included a lower premium.  The lower premium allowed the Town to put money into the employees’ health savings plan which still costs less than the amount of premiums paid in previous years.  It is part of the employees’ benefits so the salary ordinance has to be adjusted accordingly.  Cash distributions to the health savings plans are made twice a year.

 

Scott Oldham entertained a motion.  Kevin Farris made a motion to adopt Ordinance 2018-12 to Amend Ordinance 2017-18 by Adding the Health Savings Account Contributions for the High Deductible Health Plan Participants.  Brice Teter seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Ordinance 2018-13 Investment Policy

 

Sandra Hash, Clerk-Treasurer, explained the Town is required to have an investment policy approved by Town Council either annually or biannually.  It authorizes the Clerk-Treasurer to invest money in a bank that’s on the Indiana Board of Depositories.  Peoples State Bank, who the Town has used for years, is on this Board.  Included in the ordinance is the Indiana Trust, a pool investment the state has developed with a guaranteed return and the money is totally liquid.  There was a discussion on current interest rates.

 

Scott Oldham entertained a motion.  Kevin Farris made a motion to adopt Ordinance 2018-13 Investment Policy.  Brice Teter seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Ordinance 2018-14 Voluntary Annexation of 4223 W. State Road 46 and 4235 W. State Road 46 (3 Acres) C-3

 

Denise Line, Planning Department, explained this is a voluntary annexation of three acres on 4223 W. State Road 46 and 4235 W. State Road 46.  Petitioner is Madalyn Moorman, on behalf of CRMR2, LLC.  At its June 7, 2018, meeting, the Plan Commission unanimously voted to make a favorable recommendation to Town Council.  Zoning will be Commercial 3. 

 

Scott Oldham entertained a motion.  Kevin Farris made a motion to adopt Ordinance 2018-14 Voluntary Annexation of 4223 W. State Road 46 and 4235 W. State Road 46 (3 Acres). Zoning of C-3.  Brice Teter seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Ordinance 2018-15 to Amend the Zone Maps (Charlestowne Manor) from A-2 to R-1

 

Denise Line, Planning Department, explained this is a request of Bardi Builders, LLC, to rezone a portion of Charlestowne Manor from Agriculture 2 to Residential 1.  At the last Plan Commission meeting, the development plan for Phase 1 of Charlestowne Manor behind Westbrook Downs was approved.  At the same meeting, the Petitioner requested a rezone of another parcel of Charlestowne Manor which received a unanimous recommendation for a favorable recommendation to Town Council.  There was a discussion on having an ingress/egress on Harbison Road as a secondary connection, the affect on State Road 46 traffic, and whether or not the rezone could be rejected because of traffic.

 

Rick Coppock, Bynum Fanyo & Associates, explained part of the approval for getting access onto State Road 46 is the developer will have to get a permit from the Indiana Department of Transportation.  This permit has a covenant that states if traffic increases by

a certain amount within 10 years the developer has to participate in the cost of a traffic signal at the intersection.  There are two stub outs to the property to the west and there will be a thru street to Hartstraight Road.  Chief Cornman thinks with the modern road system that will be put in people would travel on the nice streets rather than the older style designed roads of Westbrook Downs. 

 

Scott Oldham entertained a motion.  Kevin Farris made a motion to adopt Ordinance 2018-15 to Amend the Zone Maps (Charlestowne Manor) from A-2 to R-1.  Brice Teter seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Old Business

 

Flood Report

 

Brian Mobley advised they’re still negotiating and looking at the Request for Proposals (“RFP”).  They will table the RFP for one month

 

Scott Oldham moved the following from New Business as it overlaps with the flood report:

 

Award RFP for Jack’s Defeat Creek Floodplain Modeling and Design to Christopher B. Burke Engineering, LLC

 

Brian Mobley made a motion to table the RFP for Jack’s Defeat Creek Floodplain Modeling and Design for Christopher Burkes.  Kevin Farris seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Food Truck Wednesday Update

 

Marshal Jimmie Durnil advised the Food Trucks will not be in Ellettsville on Wednesday, July 4, 2018.  There was a discussion on supporting the Food Trucks for as long as they want to come to Ellettsville.

 

Scott Oldham entertained a motion.  Brice Teter made a motion to make a vote on extending Food Truck Wednesday for the Town of Ellettsville until the organizers and the Town Manager agrees it can run as long as it can.  Kevin Farris seconded. 

 

Scott Oldham asked if the intent of the motion is to leave the decision on how long the Food Trucks can operate to the Town Manager.  Mr. Teter answered yes.  Roll call vote on the motion:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

T-Mobile Lease

 

Darla Brown, Town Attorney, advised the T-Mobile Lease has been resolved.  The Town Council has approved amendments to the T-Mobile Lease.  It is a non-issue.

 

New Business

 

Request to Hire Part-Time Firefighters:  Brian Mauder, David Richards and Jaydon Hoffman

 

Fire Chief Mike Cornman advised the Fire Department has taken a proactive approach to recruiting candidates.  Introduced was Brian Mauder of Spencer, a volunteer with the Owen Valley Fire Department in Spencer.  He requested permission to hire Mr. Mauder as a part-time firefighter.

 

Scott Oldham entertained a motion.  Kevin Farris made a motion to Brian Mauder as a part-time firefighter.  Brice Teter seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Fire Chief Mike Cornman introduced David Richards, a full-time EMT with I.U. Health Bloomington Hospital Ambulance Service and volunteer firefighter with Northern Monroe Fire Territory.  Permission to hire Mr. Richards as a part-time firefighter was requested. 

 

Scott Oldham entertained a motion.  Kevin Farris made a motion to hire part-time firefighter, David Richards.  Brice Teter seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Fire Chief Mike Cornman introduced Jaydon Hoffman, a recent graduate of Hoosier Hills Vocational School Fire and Rescue Program.  He requested Mr. Hoffman be hired as a part-time firefighter.

 

Scott Oldham entertained a motion.  Kevin Farris made a motion to hire Jaydon Hoffman as a part-time firefighter for the City of Ellettsville.  Brice Teter seconded.  Roll call vote:  Scott Oldham –yes: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes.  Motion carried.

 

Fire Chief Mike Cornman explained the Fire Department hasn’t entirely recovered from the Northern Monroe effect.  Northern Monroe Fire Department expanded and obtained two full time people from Ellettsville.  Other departments transferred employees to Northern Monroe which created openings and some Ellettsville part-time employees went to work at those other departments.  The Fire Department lost six employees all at once.

 

Town Council Comments

 

Brian Mobley spoke with Kevin Tolloty in the Planning Department about creating a dog park on the Town’s property behind the Village Inn.  It will be good for the community and Mr. Tolloty doesn’t think there will be a problem with the Department of Natural Resources.  He will have Ms. Line review it. 

 

Brian Mobley spoke with Mike Farmer about the deterioration of the Blue Building and using bond money to construct another building on the same property as Town Hall.  The bond money is left over funds from the waterline project.  Mr. Farmer explained there is leftover bond money from the secondary water project.  All materials have been purchased for Phase II of the secondary waterline into Forest Park Heights.  They were able to obtain easements making the project less difficult so they anticipate having leftover money.  Their accountant, H.J. Umbaugh, advised as long as it is used for water improvements the leftover funds from the bond could be used to construct a new building.  The other half of the funding would have to come from the sewer portion of Utilities.  It was part of their plan to move on the same property as Town Hall.  They do not anticipate borrowing money and Utilities can do the site preparation.  Mr. Oldham asked if they will be bringing a plan forward.  Mr. Farmer answered they have a rough plan for the property and a building permit.

 

Supervisors Comments

 

Fire Chief Mike Cornman announced this is the Fire Department’s 27th year to have fireworks on the 4th of July.  The fireworks are made possible from donations.   There are a lot of sponsors with the biggest being Richland Bean-Blossom Community Schools.  Heath Headdy will be doing the fireworks. 

 

Fire Chief Mike Cornman advised people will be seeing fire trucks throughout the township and the City of Bloomington.  They’re redoing the drivers training program to comply with the ISO rating and the Town’s insurance company.  After everyone has participated, the drivers training program will be done biannually.  

 

Denise Line, Planning Department, gave the last update on the 2017 Community Crossing Matching Grant.  All paving and the culvert work have been completed and the grants are being closed out.

 

Sandra Hash, Clerk-Treasurer, advised the Town has received $35,478 in a special Local Income Tax distribution.  There was also an additional distribution of $7,235 to the Local Income Tax and $1,589 to the Public Safety Local Income Tax due to more precise calculations by the State.

 

Adjournment

 

Scott Oldham entertained a motion to adjourn.  Kevin Farris so moved.  Brice Teter seconded.  Scott Oldham adjourned the meeting at 7:23 p.m.