July 23, 2012
The Ellettsville, Indiana,
Roll Call: Members present were Dan Swafford, Vice President; Dianna Bastin, David Drake and Phillip Smith. Scott Oldham was absent. Sandra Hash, Clerk Treasurer; Darla Brown, Town Attorney, and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present
Approval of Minutes
Dan Swafford entertained a motion for the approval of the minutes for the regular meeting on July 9, 2012. Dianna Bastin so moved. Phillip Smith seconded. Motion carried.
Accounts Payable Vouchers
Dan Swafford entertained a motion for action to pay Accounts Payable Vouchers. Phillip Smith so moved. David Drake seconded. Motion carried.
Resolution 10-2012 Transfer of Funds
Sandra Hash explained this Resolution is to transfer funds in the Planning Department. From the Computer Software fund $150 will be transferred to Printing and $225 from the Computer Software fund will be transferred to Fleet Insurance.
Dan Swafford entertained a motion to adopt Resolution 10-2012. Dianna Bastin so moved. Phillip Smith seconded. Roll Call Vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes. Motion carried 4-0.
Resolution 11-2012 Amending Resolution 01-2012 Changing the Permanent Cash Transfer to a Temporary Loan
Sandra Hash explained in January she asked to permanently move $8,000 from the Rainy Day Fund to the Fire Debt Service. The revenues increased in 2012 so rather than make it a permanent transfer it should be a temporary loan. The money will go back to the Rainy Day Fund.
Dan Swafford entertained a motion to adopt Resolution 11-2012. David Drake made a motion to adopt Resolution 11-2012. Dianna Bastin seconded. Roll Call Vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes. Motion carried 4-0.
2012-18 to Amend Chapter 93 of the
Darla Brown, Town Attorney, explained this is a proposed amendment to §§93.15, 93.16 and 93.17 regarding public health nuisances and the weed or tall grass statute. The changes she and Connie Griffin suggested are as follows:
1. Adding a definition in the statute for weeds and rank vegetation. They are making it clear in Section 1 that the definition applies throughout Chapter 93. Whereas, the way it reads currently is the definitions just apply to §93.16 and not §93.17.
2. They made some changes and incorporated the language from the new statute which allows the Town to serve homeowners with service by certified mail one time and then to post a continual notice of abatement at the residence. This saves the Town the cost of having to send certified mail letters constantly. They’ll just serve certified mail once and the notice of abatement gets posted so that’s the purpose of Sections 3 and 4.
3. Section 6 simply changes to make §93.17 consistent with §93.16. This has been changed from a Class E ordinance violation at $25 a day to a Class D ordinance violation at $100 a day. This is consistent with the previous section.
4. A new section, 93.17(G), is added to tell citizens that they can appeal the written rule notice sent under §93.17.
Lowers resides at
Lowers also lives at
2012-14 to Amend Chapter 36 of the
Town Attorney, explained this is the
second reading on an ordinance that was introduced at the last meeting. The Town Council passed a resolution back in
June which set forth their plan for the Town of
Dan Swafford entertained a motion to adopt Ordinance 2012-14. Dianna Bastin made a motion to approve Ordinance 2012-14, Chapter 36. Phillip Smith seconded. Roll Call Vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes. Motion carried 4-0.
2012-15 to Amend Chapter 23 of the
Darla Brown, Town Attorney, explained the purpose of this ordinance is to set forth changes to the Ellettsville Town Code regarding purchasing procedures. It specifically discusses the Town’s new procedures in order to comply with the contracting relative portion of the state anti-nepotism statute.
Dan Swafford entertained a motion to adopt Ordinance 2012-15. David Drake made a motion to adopt Ordinance 2012-15. Phillip Bastin seconded. Roll Call Vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes. Motion carried 4-0.
2012-16 to Amend Various Sections of Chapter 152 of the
Darla Brown, Town Attorney, explained this is the ordinance in which the language was passed by the Plan Commission in its June 8, 2012 meeting. It suggests various changes to be made to the Town Code regarding development plans.
Dan Swafford entertained a motion to adopt Ordinance 2012-16. Phillip Smith made a motion to adopt Ordinance 2012-16. David Drake seconded. Roll Call Vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes. Motion carried 4-0.
the Town of
Fire Chief Jim Davis thought this was voted on last March. This is the contract to purchase the vehicle and it needs signatures. Dan Swafford asked if this had been voted on. Sandra Hash replied yes, they agreed to purchase the vehicle in a couple of payments. This is to finalize the loan.
Dan Swafford entertained a motion to sign the loan documents. Dianna Bastin made a motion to have Scott Oldham sign the agreement. Phillip Smith seconded. Motion carried.
Griffin, Director of Planning, advised
she was approached by
Dan Swafford asked Darla Brown, Town Attorney, if she had looked at the agreement. Ms. Griffin advised she had not yet looked at the agreement. Ms. Brown commented she’s received an email from Ms. Griffin about the generalities but hasn’t looked at it. Mr. Swafford asked if this needs tabled until she has time to look at the agreement. Dianna Bastin stated it should be tabled until the Town Attorney has had time to review it. Mr. Swafford advised the Town Attorney will need to look over the agreement before a decision is made. He asked Ms. Griffin if this is a class project where one or two students may work in the Town or come to her office. Ms. Griffin replied they will be conducting most of their work outside of the office. They will work in I.U. facilities. Mostly, they will be looking at maps and things of that nature. The time in her office will be limited. Stipulations can be set such as emails. She doesn’t anticipate it being a strain on the Planning Department. It is an opportunity to work with students and find out how it goes. Mr. Swafford commented from past experiences the students have been super and brought a lot to the Town for little or no money. It has been a great asset for the Town. Ms. Griffin stated this is a little different than the SPEA interns. This will be of no cost to the Town.
Dianna Bastin received a copy of the agreement and read it. Is it time sensitive or can Darla Brown review it? Is this for the fall? Ms. Griffin replied it is for the fall and there’s time for Ms. Brown to review it. It’s a simple document and once it’s been reviewed then they can get a signature if there are no additional conditions. Ms. Brown stated if she looks at the contract and there aren’t any problems, Connie Griffin could sign it unless Town Council prefers to have it on the agenda for the next meeting. Ms. Bastin commented the signature page has a place for Scott Oldham to sign it. Ms. Griffin can bring it to the next meeting for Mr. Oldham’s signature.
Jim Ragle, Street Commissioner, is requesting approval to replace two pickup trucks. They have two trucks in bad shape and they’ve about patched everything they can on them. One truck is a 1995 and the other is a 1998. Mr. Swafford asked if the funds are in their budget. Mr. Ragle replied yes, except for the stormwater which will be made in two payments. They would rather make it in two payments than to have to take it out all at once. The money is in place in the Local Roads and Streets fund. A mild winter really helped their budget. Quotes for the trucks were provided to Town Council. Mr. Swafford asked if the trucks have mainly rusted. Mr. Ragle responded they’ve patched floor boards and beds. They both have over 90,000 miles and most of those miles were from plowing snow. This is what he needs the trucks for. Mr. Swafford asked if he ever put the rhino lining in a truck. Mr. Ragle answered no because salt gets under it. Mr. Swafford asked if salt would get in a spray lining. Mr. Ragle said no, if it got cracked the salt would get under it.
Dan Swafford entertained a motion to adopt Ordinance 2012-16. David Drake made a motion to authorize the Street Department to purchase two new pickup trucks pursuant to the quotes they received. Dan Swafford seconded. Roll Call Vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes and Phillip Smith - yes. Motion carried 4-0.
Mr. Ragle commented there was a little storm damage on Thursday, July 19, 2012. It took them a couple of days to clean it up.
Farmer, Ellettsville Utilities,
reiterated the Utilities Department request for customers to practice water
conservation. They’re using 30% more
water than the normal daily average while they’re meeting demand. It’s stressing the tank levels and they’re
having a hard time keeping them up to where they would like them to be all the
time. People shouldn’t be irrigating
during the heat of the day. They’ve
asked customers to irrigate if they have an odd numbered address on an odd
numbered day and vice versa for even numbered days. Spread out irrigation as much as possible. They aren’t even into the normal high demand
months of the year which are August, September and October. With that, high temperatures continuing and
students coming back to
Dan Swafford asked if Mr. Farmer could do a press release and give
it to the Express and the Journal. Mr.
Farmer replied they have been doing that weekly. They have also been sending notice to high
domestic users and businesses. In
addition, they have made personal phone calls to some of the bigger users. They’re trying to get the word out. They’ve had weekly meetings with the City of
Dianna Bastin receives weekly calls and updates as the utility liaison. She wants to tell people common sense things such as don’t power wash their house and to really conserve. Everyone is doing a really good job of not issuing a water ban like so many other communities all around us. The managers are doing a good job. It’s hard to talk to somebody about the tanks because they panic. If anything big happens they need the water to be there. She reiterated not to power wash houses as well as cars but water flowers and gardens.
Clerk-Treasurer, wanted everyone to
know Marilyn Skirvin from the Bloomington Area Economic Development Corporation
contacted her and left magazines for anyone who is interested. It’s their marketing tool and they want to
help market Ellettsville as well as
Privilege of the Floor
Jacobs, along with his wife, owns
Dan Swafford advised this is the Town Council’s responsibility to make a decision. Mr. Jacobs is not being targeted. He has seen the list of violations and it is numerous so it is just not him. If he wants any further information he needs to submit his request in writing to Town Council and they will try and answer to the best of their knowledge.
Dianna Bastin made a motion to adjourn. David Drake seconded. Motion carried. Dan Swafford adjourned the meeting at 7:39 p.m.