June 12, 2006

 

 

 

The Ellettsville, Indiana, Town Council met in regular session on Monday, June 12, 2006, at the Fire Department Training and Conference Room.  William Evans called the meeting to order at 7:30 p.m.  Sandra Hash led in prayer and the Pledge of Allegiance.

 

Roll Call:  Members present were William Evans, Vice President; Phillip Rogers and Dennis Williamson. Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock were also present.  Patrick Stoffers was on vacation and Lisa Creech was out of state on a job interview.

 

Supervisors Present:   Jim Davis, Jim Ragle, Ron McGlocklin, Frank Nierzwicki and Jeff Farmer were present.  

 

Approval of the minutes

 

Phillip Rogers made a motion to approve the minutes for the regular meeting of May 22, 2006.  Dennis Williamson seconded.  Motion carried.

 

Action to Pay Accounts Payable Vouchers

 

Phillip Rogers made a motion to pay Accounts Payable Vouchers.  Dennis Williamson seconded.  Motion carried.

 

Schedule of Budget Meeting for Approval

 

Phillip Rogers made to accept the 2007 budget schedule.  Dennis Williamson seconded.  Motion carried.

 

Resolutions

 

Resolution 10-06 Declaration of Official Intent to finance a 2006 Aerial Fire Truck

 

Jim Davis explained they advertised for bids to replace the 1969 model aerial truck they currently have.  Some of the money was donated and the rest of the money is borrowed from Peoples State Bank (which was the lowest bid they received).  The amount borrowed from Peoples State Bank will be $562,000 at 4 ½%.

 

Phillip Rogers made a motion to adopt Resolution 10-06 Declaration of Official Intent to finance a 2006 Aerial Fire Truck.  Dennis Williamson seconded.  Motion carried.

 

Resolution 11-06 to dispose of surplus property for the Fire Department

 

Jim Davis has personal property that is no longer needed.  This resolution is to declare these items surplus:

  1. Miscellaneous fire gear:  7 pair bunker pants and 15 fire coats
  2. Engine 85 – 1970 Ford 850 truck ( VIN# C85LUF90798)
  3. Trailer 87 (Industrial Pump) – 1986 ASM Trailer (VIN # 1ND2WHLUTTR)
  4. Snorkel 89 – 1969 American LaFrance Aero Chief (VIN #13-1-1286)
  5. Car 3 – 1995 Ford (VIN# 2FALP71W2SX196716)
  6. Car 4 – 1989 Chevrolet (VIN# 1G1BL5177KR203399)

 

Phillip Rogers made a motion to approve Resolution 11-06 to dispose of surplus property for the Fire Department.  Dennis Williamson seconded.  Motion carried.

 

Resolution 12-06 to adopt the Fiscal Plan for Putter’s Park Annexation

 

Frank Nierzwicki summarized the Annexation Fiscal Plan for Putter’s Park.  This area is currently being served by the Town’s water and sewer departments.  The net assessed valuation for this property is $493,800 and the estimated annual tax revenue from this would be $11,150.50 which would decrease the Town’s overall tax rate. 

 

Phillip Rogers made a motion to adopt Resolution 12-06 to adopt Fiscal Plan for Putter’s Park Annexation.  Dennis Williamson seconded.  Motion carried.

 

Ordinances on First Reading

 

Ordinance 06-11 to add Section 92.10 through 92.25 to the Ellettsville Town Code concerning Public Right –of-way Excavations or Borings

 

Rick Coppock, Bynum Fanyo explained this ordinance would create a permit to be needed for excavation within the right-of-ways.  This will bring the Town’s ordinances up to date and be similar to Bloomington. 

 

Ordinance 06-12 to amend Sections 152.140 through 152.152 of the Ellettsville Town Code Concerning Grading and Erosion Control

 

Rick Coppock relates to Erosion Control and grading.  It requires a permit for new developments and stipulates what the erosion control requirements are.  This came along with Rule 13 IDEM requirements placed on the Town.  The Plan Commission reviewed and submitted the final draft.  This will bring the Town up to code to what is required by IDEM and outlines what developers requirements are for erosion control and grading.

 

Ordinance 06-13 to annex Putter’s Park

 

Frank Nierzwicki introduced the ordinance to follow up the fiscal plan that was just approved for Putter’s Park.  This ordinance contains the legal description and the Plan Commission gave a positive recommendation.

 

New Business

 

CFC, Inc. request a release from the Irrevocable Standby Letter of Credit for Spring Valley III Subdivision

 

Rick Coppock explained CFC irrevocable letter of credit is set to expire soon for the Springs Valley phase III subdivision.  The bank requested confirmation from the Town Council that the streets and infrastructure have been accepted by the Town.  They have completed the improvements and Jim Ragle has inspected them.  CFC would like a letter from the Town accepting the infrastructure improvements.  Sandra announced an ordinance is needed to accept the streets for our road inventory.  The letter can be done now to release the bond but an ordinance will also need to be done.

 

Phillip Rogers made a motion to release the bond for CFC, Inc. from the Irrevocable Standby Letter of Credit for Springs Valley III Subdivision.  Dennis Williamson seconded.  Motion carried. 

 

Capacity Certification/Allocation request by Smith Neubecker & Associates, Inc. for Curry GMC Sewer Main Extension

 

Steve Brehob with Smith Neubecker & Associates representing Curry GMC is requested a Capacity Certification and Allocation Letter.  Curry GMC would like to extend the sewer main approximately 180 feet to serve a small body shop and maintenance building; currently under construction.  This sewer main would also serve a vacant lot between the Curry GMC building and the vacant property to the west. 

 

Jeff Farmer, Ellettsville Utilities reviewed the plan and recommends approval.  It is a small extension and the capacity is available.  The sewer extension would fall under Eastern Richland Sewer Corporation jurisdiction and it would be up to them to inspect it.  Ellettsville will accept the flow.

 

Dennis Williamson moved that we accept the Capacity Certification/Allocation request by Smith Neubecker & Associates, Inc. for Curry GMC Sewer Main Extension.  Phillip Rogers seconded.  Motion carried. 

 

Contract between the Town of Ellettsville and the Richland Township Trustee

 

Jim Davis went over the agreement between the Town and the Township to purchase the aerial truck.  The Township has agreed to help pay for this vehicle.  This has been done several times in the past.  If it was not for the Township helping to pay for trucks, Ellettsville would have a hard time purchasing them because they are so expensive.  The Township has a large assessed value versus the Town.  Jim has spoken with Don Lewis, Township Trustee, who agreed with the contract.  Mike Spencer has already looked over the contract. 

 

Phillip Rogers made a motion to accept the Contract between the Town of Ellettsville and Richland Township Trustee.  Dennis Williamson seconded.  Motion carried.

 

Contract between the Town of Ellettsville and Pierce to purchase an Aerial Fire Truck

 

Jim Davis advised the Council there was an advertisement for bids a month ago.  The bid opening was at the last Council meeting. Pierce Manufacturing was the only bid.  The Town has purchased other trucks from Pierce Manufacturing in the past and they are high quality.  Jim went on to say when he became Chief in 1977, he purchased a truck for $62,000 and now a new engine is $500,000.  He requested the Council accept the Pierce Manufacturing bid for a 100 foot Aerial Fire Truck as stated in contract and bid specs.  Mike Spencer has reviewed this contract.

 

Phillip Rogers made a motion to accept the bid price of $822,200 between the Town of Ellettsville and Pierce to purchase the Aerial Truck.  Dennis Williamson seconded.  Motion carried.

 

Phillip Rogers made a motion to accept the contract between the Town of Ellettsville and Pierce to purchase an Aerial Fire Truck.  Dennis Williamson seconded.  Motion carried.

 

Contract between the Town of Ellettsville and Indiana Paging Network for paging service

 

Jeff Farmer, Ellettsville Utilities explained this is a tower lease between Indiana Paging Network and the Town of Ellettsville.  In lieu of payment the Town will receive 60 pagers for five years at no cost for the use of the tower.  The Ellettsville Utilities Department will use 10 pagers and the other 50 are available for the rest of the Town.  Mike Spencer prepared the contract.  Dennis asked if the pagers were new.  Jeff said most are existing pagers and would be replaced when worn out.  It was then clarified “the contract specifies 60 pagers for the Town”.  Dennis then asked Jim Davis if it was okay to be on the same tower with the existing uses.  Jim Davis said it was okay.  Dennis then asked if there was room for other stuff.  Jim said yes. 

 

Phillip Rogers made a motion to accept the contract between the Town of Ellettsville and Indiana Paging Network for paging service.  Dennis Williamson seconded.  Motion carried.

 

Contract between the Town of Ellettsville and Bob Crider for Highland Park Subdivision

 

Rick Coppock stated this agreement came about because the Town had some areas with lower water pressure in the higher elevation of Woodgate and Springs Valley Subdivisions.  We had started a project to add a booster pump. Crider had a plan before the county to expand their Highland Park Estates Subdivision off of Centennial Drive.  This area was in also in a higher elevation zone and it just worked out that we could move the booster pump from the south of the Woodgate Subdivision over to Centennial Drive.  This turned out to be a little cheaper because power was more accessible at this location.  An agreement was worked out with Crider to purchase some pipe that will run from their subdivision to the Springs Valley Subdivision and connect the whole area to be boosted.   In exchange for that, they will pay for the pipe and the Town will put in some pipe as part of this agreement.  The Town feels this is a win-win situation for everyone.  This will boost the Town’s water pressure and fire protection services to the Woodgate, Highland Park Estates and parts of Springs Valley subdivisions.  They have been working on this project for about a year and just received a permit for the pump two weeks ago.  With the approval of this agreement, construction will be started on making these improvements.  Mike Spencer prepared this contract.  Dennis asked if there are new fire hydrants planned for this project.  Rick said no but the booster pump will boost the pressure and flow at about 1,000 gallons per minute.  There will be additional hydrants in the subdivisions

 

Phillip Rogers made a motion that we accept the Contract between the Town of Ellettsville and Bob Crider for Highland Park Subdivision.  Dennis Williamson seconded.  Motion carried. 

 

Supervisors’ comments

 

Ron McGlocklin, Ellettsville Police Department gave William Evans a packet in reference to the Fall Festival Parade.  The Town has to apply for the permit through the State/Seymour District.  The papers are in the packet and will need the signature of the Council President; one for the right-of-way and the other is a waiver.  Ron explained the detour map proposed to INDOT and Seymour.  The westbound lane will become two-way east and west bound traffic.  The eastbound lane will be for the parade on September 23.  This will be much easier than routing traffic to Maple Grove and Union Valley Road.  There is also a letter addressed to INDOT explaining electronic information signs will be provided by Crider & Crider Construction.  The Utility Department will provide traffic cones. 

 

Frank Nierzwicki is having a meeting to discuss the Sign Ordinance.  Letters will be sent out to the Chamber of Commerce and other people concerning this meeting.  He will be also meet with the residents of the Meadowlands Subdivision to discuss the speeding situation. 

 

Frank introduced Jeff Fish. Mr. Fish purchased the property on Mustang Drive known as Edgewood Village.  They have been working together on the improvements and fencing. 

 

Jeff Fish met with residents of Edgewood Village and surrounding area last Tuesday night.  There was a lot of clearing the air.  There is a new plan for the subdivision.  The fence design and location problem has been solved.  The sites have been surveyed and grading permits have been applied for to resolve the drainage issues.  The meeting was very positive.  People’s State Bank has been working with him on financing. 

 

Dennis Williamson announced fireworks are coming up July 4th.  The Fire Department is accepting donations now. 

 

William Evans stated the Police are cracking down on speeding.  Ron announced 45 – 50 tickets were given out.

 

Adjournment

 

William Evans adjourned the meeting at 8:09 p.m.