Roll Call: Members
present were Patrick Stoffers, President;
Approval of the minutes
Evans moved to approve the minutes of the Executive Session on
Action to Pay Accounts Payable Vouchers
Ordinance on Second
05-12 Amending Section 31.35 of the
Sandra Hash explained this ordinance is clarifying the Director of Planning Services is now in charge of the documentation pertaining to planning. Historically the documents were stored at the Clerk’s office prior to having a Planning Director.
Sandra Hash asked if there was a problem with the ordinance. She provided the Indiana Code of the Clerk-Treasurer’s duties and the job description of the Planning Director as requested at the last meeting. Patrick told Sandra to articulate what she pointed out in the packet at the next meeting.
05-13 Adopting Supplement 2005 S-2 to the Town of
Sandra explained this is a year’s worth of ordinances that have been codified and put into code. The codification company asks that an ordinance be passed to accept the update.
Ordinance 05-14 Amending Ordinance 04-25 Fixing of Salaries for Budget Year 2005
Patrick explained this ordinance is to correct a salary over site relative to the Utility Office Clerk position.
Privilege of the Floor – non Agenda Items
Fisher, Arrowpoint addition resident, wants to bring
attention to various problems and establish a time table to have them solved. He spoke with
Don went on to talk about the roads.
Arrowhead does not have sidewalks. Frank was looking into government funds for
this. There is room for sidewalks. He verified with
The ordinance about parking on the grass was the next subject. He knows Frank is working to enforce it. In the past people would comply with the ordinance when they were communicated with. Most people don’t even know they are doing something wrong. Through the advice from the attorney, Frank needs to provide an alternative to parking on the grass and to seek a driveway permit. Some people are getting driveway permits to park cars they use in a demolition derby, unlicensed vehicles with open titles. Using their garage to repair and sell these vehicles. For the most part, most people comply and do what is in the best interest of the community.
Don then went back to the brush issue and asked if
an ordinance would be put together.
Jim Davis discussed the ISO (Insurance Services Office) survey completed a few months ago. This survey rates fire departments throughout the state and gives public protection classification. On a scale of 0-10 (zero being the best and ten the worst) Ellettsville previously received a 6 but has moved to a 5 with the new review. This is not only due to the fire department but to the water supply that Ellettsville has. There are more hydrants, enlarged water lines which increase the gallons of flow per minute. The dispatching system that is within the county, the manpower, equipment, number of responses and the time have all been a factor in coming up with this classification rating. What this means to the taxpayers of Ellettsville is a savings in the homeowners insurance. August 1 is when this new rating takes affect and he encourages everyone to check with their homeowners insurance to see if there is a reduction in rates.
Jim then went on the mention Captain Patton has been working on a grant and the deadline for filing is tomorrow. He felt the council should take a look at it. This is a Fire Act grant through FEMA and if we are awarded it, the council could chose to turn it down. He explained this is to hire a couple of part time positions to fill in full time slots. He broke down the cost share over a five year period with year one being a 90/10 and by year five we pay 100%. Patrick said to go ahead and apply. Jim also said this is a new grant and has a lengthy process.
Ron McGlocklin pointed out a discrepancy in section 33.76 of the Town code. It states a $3.00 fee on records checks. The State has it set at $10.00. $3.00 to defray to cost and $7.00 is to process the records check. We are shorting ourselves $7.00 that would go into the law enforcement training fund. He would like the Council to have Mr. Spencer write a new ordinance to amend this to bring it into up to date.
Ron also mentioned we need to add a video tape section to the code. He checked with the City and County and they charge a $20.00 fee for video tapes. They are also charging a $3.00 fee for photographs. Patrick asked if we tried this in 2000. Ron answered yes, it fell to the way side. Ron added we are getting more criminal cases going to court and defense attorneys are requesting interview tapes. The whole station building is videoed taped inside so anyone in any interview room at any given time are all taped. If anyone wants a copy of the tape, we need to defray the cost. Patrick asked him to speak with Mr. Spencer on the specifics.
Sandra Hash explained the IACT Local Government Finance Proposal was requesting $355.46 to support their lobbying effort. She read the proposal in its entirety.
v The Indiana Association of Cities and Towns (IACT) will present a proposal to the General Assembly that provides an alternative to financing local government
o That is less dependent on property taxes
o That provides fiscal options to local officials
§ So we can choose funding measures outside of property taxes
o Examples might include optional food & beverage, income, hotel and/or rental car taxes and other means.
v The proposal will help the State reduce the fiscal burden of property tax relief on the State budget
v We wish to be a partner with the state in reducing our dependence on property taxes
v If IACT does not form its own proposal, it is very likely that the legislature will again propose a plan that may not be agreeable to municipal officials
v The State recently passed a budget that will cause property taxes to increase
o Because state officials chose to flat line Property Tax Replacement Credit (PTRC)
o Most homeowners will see an increase in property taxes
v Municipal officials are proactively seeking a solution and wish to be a leader
o To help homeowners
o To help the State
v IACT will hire a respected consultant to create the IACT Local Government Finance Proposal
o A plan to offer cities and towns the ability to implement non-property tax revenue sources
§ To reduce the property tax burden on homeowners
§ And help the State with its fiscal problem of increasing property tax credits
v A Capital Campaign is being undertaken to fund the proposal
o Expected to cost in excess of $200,000
o Municipalities are asked to contribute an amount based on population, if they can
o Funding will also be sought from other sources
v The Indiana Association of Cities and Towns is a coalition of municipal officials
o Founded in 1891 with 449 member municipalities
the official voice of municipal government in
o Provides education, leadership and training
mentioned the Clerk’s League sent out an e-mail stating they endorse this
program and strongly ask municipalities to take part. Patrick asked if the Clerk’s League made a
donation and Sandra wasn’t sure.
Sandra explained we filed for additional road mileage certification last year and that has been certified. We went from 20.92 miles of roads in Ellettsville to 24.47 miles with an increase of 3.55 miles.
Sandra pointed out the 2005 Budget Meeting Schedule at the end of the packet. She coordinated it with all the supervisors. If the Council agrees, she will make this the official schedule and post it. Patrick mentioned it was similar to last year. Sandra noted this is a little later than in the past due to vacation schedules.
Sandra then mentioned the Briargate Addition has a custom street light that their association has been paying for. It is more expensive that our regular street lights. It costs $32.63 per month and they have approached us to take over the payment since it was in our annexation agreement. She has contacted Cinergy to have the cost transferred to our street light bill. Briargate may ask for reimbursement for the cost of the light from the date of annexation. Patrick said that would be reasonable.
Gateway Project came in considerably more expensive than we had
anticipated. Three years ago, when Dave
Sorokoty was Council President,
Meeting adjourned at