June 28, 2004

 

 

 

 

 

 

 

The Ellettsville, Indiana, Town Council met at 7:00 PM on Monday, June 28th, 2004 at the Town Hall.  President Patrick Stoffers called the meeting to order. 

 

Purpose: to open the bids for Radio / Communications Equipment for the new Fire Station

 

Attorney Mike Spencer opened the only bid received and read it aloud. 

 

·        B & L Communications         $98,685.24

 

Patrick Stoffers asked for a motion to take the bids under advisement.  William Evans made a motion to take the bid from B & L Communications with the 10% bid bond for $98,685.24 under advisement for the communications equipment for the Fire Department.  Lisa Creech seconded.  Motion carried.

 

Adjournment

 

Patrick Stoffers asked for a motion to adjourn.  Lisa Creech made a motion to adjourn.  William Evans seconded.  Motion carried.  Meeting was adjourned.

 

  

The Ellettsville, Indiana, Town Council met in regular session on Monday, June 28th, 2004 at the Town Hall.  Patrick Stoffers called the meeting to order at 7:30 PM.  Lisa Creech led in prayer and Dennis Williamson led in the Pledge of Allegiance. 

 

Roll Call: Patrick Stoffers asked for roll call of the Council Members.  Members present were Patrick Stoffers, President; William Evans, Vice-President; Phillip Rogers; Lisa Creech and Dennis Williamson.  Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Jeffrey York, Planning and Zoning Administrator.  Rick Coppock, Town Engineer was absent. 

 

Supervisors Present:  Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer.

 

Approval of the meeting minutes for June 14th, 2004

 

Lisa Creech made a motion to approve the minutes for June 14th, 2004.  William Evans seconded.  Motion carried.

 

Action to pay Accounts Payable Vouchers

 

Lisa Creech made a motion to pay the accounts payable vouchers.  William Evans seconded.  Motion carried.

 

Resolutions

 

Resolution 20-04 to assign a portion of the Fire bids for furniture to the Building Corporation

 

Patrick Stoffers recommended tabling this resolution until the next meeting and asked for a motion.  William Evans made a motion to table Resolution 20-04 to the next meeting.  Lisa Creech seconded.  Motion carried.

 

Ordinances on Second Reading

 

Ordinance 04-09 Additional Appropriation for the Fire Department due to a DNR Grant

 

Patrick Stoffers asked Sandy for a synopsis of the ordinance.

 

Sandra Hash explained last year the Fire Department was awarded a reimbursement grant from the Department of Natural Resources to buy equipment.  The equipment has been purchased and the D. N. R. has reimbursed the Fire Department in the amount of $2,498.80 but the money has to be appropriated before they can spend it. 

 

Lisa Creech read the ordinance in its entirety. 

 

William Evans made a motion to pass Ordinance 04-09.  Lisa Creech seconded. 

 

Sandra Hash requested this Ordinance be amended to reflect William Evans as Vice-President and to add Dennis Williamson’s name to the Ordinance.  Patrick Stoffers asked for a motion.

 

William Evans made a motion to amend the Ordinance 04-09 to include the terminology of the people on it.  Lisa Creech seconded.  Motion carried.

 

Patrick Stoffers asked for a motion to approve the ordinance as amended.  William Evans made a motion to adopt Ordinance 04-09 as amended.  Lisa Creech seconded.  Motion carried. 

 

Ordinance 04-10 to Adopt Supplement 2004 S-1 to the Ellettsville Town Code

 

Patrick Stoffers asked Sandy for a synopsis of the ordinance.

 

Sandra Hash explained this ordinance accepts all of the new ordinances passed since last November to be inserted into the Ellettsville Town Code by American Legal Publishing.

 

Lisa Creech read the Ordinance in its entirety. 

 

William Evans made a motion to approve Ordinance 04-10.  Lisa Creech seconded.  Motion carried.

 

New Business

 

John Drew of the Eppley Institute at Indiana University to discuss Heritage Trail research project

 

John Drew opened by introducing his associates Dr. Deborah Getz and Greg Beilfuss as representatives of the Eppley Institute for Parks and Public Lands.  He gave a brief history stating the Town of Ellettsville wrote a Transportation Enhancement Grant last year and was awarded money from the State to construct a trail through the downtown corridor along Jack’s Defeat Creek.  As far as he knows no further progress has happened on the project yet. 

 

They learned about this project and thought it would be perfect for a research study grant.  The grant is through the Robert Woods Johnson Foundation and they are interested in research studies that look at the effects of environmental change (the trail being the environment) on the health and well-being of a community as a whole.  They are in the process of writing the grant application and asked for the Town’s “blessing” on this project.  They want to do a before and after the trail is constructed type study. 

 

Deborah Getz pointed out this would be a unique opportunity since the Town has already expressed an interest in developing a trail which would be used primarily for transportation and would provide health benefits to the citizens.  This project fits in well with the current research studies that are being conducted.  Inquiries are occurring in other communities of similar size.   The public is becoming more aware of the benefits of having trails within communities.  There are economic and health benefits of having a trail.  She reiterated the Robert Woods Johnson Foundation is interested in the environmental impact as well as the impact on the community, specifically target populations (younger and older citizens).  Ellettsville could be a good example for other communities, especially if they receive the grant to proceed because then the “process” could be documented.  The environmental impact and the health of the community results could then be available to other communities that are considering similar projects.  Research studies such as this are conducted in hopes to find ways to make positive impacts on communities. 

 

John Drew stated a lot of studies have been conducted on trails being constructed in communities but there isn’t as far as they know a single study that has been able to look at all of the variables before it has been put in place and the variables after the trail.  If they get the opportunity to conduct this research project they could look at all of the variables to get a more accurate cause and effect research project.  This study could benefit communities all over the nation that are interested in constructing trails and such projects.  He said they would like to have a contact person from the Town to give details about the project and general information about the Town so they can include the information in their grant proposal.    He added if they do not receive this particular grant they plan on pursuing other avenues to fund their research project.

 

It was mentioned they could contact either Rick Coppock or Jeana Kapczynski for the information they needed.

 

Change Orders for Police Station

 

Patrick Stoffers said the Town had received a change order letter from Sanders. 

 

Ron McGlocklin said he had reviewed the change order and it seemed reasonable.

 

William Evans read the change estimate #2 from Neidigh Construction for the addition of water coolers in the amount of $1,941.00.

 

William Evans read the change orders from Heartland Design for the third bidding service for $2,556.21 and the building elevation redesign services for $1,434.95.

 

William Evans made a motion to amend the contract with this first change order of $1,941.00.  Lisa Creech seconded. 

 

Mike Spencer pointed out this was not the first change order and suggested clarification on his motion.  Patrick Stoffers requested William to amend his motion.

 

William Evans said he would like to amend the motion for the change order so it represents the number two on the change order for $1,941.00.  Lisa Creech seconded.  Motion carried.

 

William Evans made a motion to amend the contract with the change order so number three is for $2,556.21.  Lisa Creech seconded.  Motion carried.

 

William Evans made a motion to accept number four change order for $1,434.95.  Lisa Creech seconded.  Motion carried.

 

Change Orders for Fire Station

 

Jim Davis explained there were a few things that were  left out when designing the station so these items were written into this “change order”.  He explained the four items from Exhibit A – change order number one.  Item one adds gray floor tinting in the concrete to several areas so oil and grease from the trucks were less obvious for $9,600.00.  Item two is to furnish and install drains in two rooms in the amount of $1,400.00.  Item three is to furnish and install water coolers in two rooms in the amount of $4,900.00.  Item four is to furnish and install a 2” copper line under slab to the east wall for a fill station to fill the trucks in the amount of $1,900.00.  The grand total for the change order is $17,800.00.

 

William Evans made a motion to accept change order item number one for $9,600.00.  Dennis Williamson seconded.  Motion carried.

 

William Evans made a motion to accept item number two on the change order for the Fire Station for the cost of $1,400.00.  Lisa Creech seconded.  Motion carried.

 

William Evans made a motion to approve item number three for the change order which costs $4,900.00.  Phillip Rogers seconded.  Motion carried.

 

William Evans made a motion to approve item number four change order for a total of $1,900.00.  Lisa Creech seconded.  Motion carried.

 

Jim Davis read another change order to delete a Hudson oil separator which would have been a redundant item so $1,025.00 will be deducted for this item.

 

William Evans made a motion to accept item five change order which is a deduction in the total of $1,025.00.  Lisa Creech seconded.  Motion carried.

 

Jim Davis explained the last change order that was required.  He said the storage areas above the bays didn’t have stairway access.  They would have to use ladders to access the storage so they decided to add pull down stairs to simplify access.  This costs $325.00 to furnish and install two disappearing attic stairs.  The other change was to add a second color to the tile changing it from a one color pattern to a two color pattern so it is a checkerboard floor pattern for a cost of $485.00.

 

Patrick Stoffers suggested designating the checkerboard floor change as item number six and adding the disappearing stairs as item number seven.  Sandra Hash suggested designating this as change order number three so those items could remain number one and two. 

 

William Evans made a motion on change order number three to accept item number one which is to furnish and install VCT in checkerboard pattern in all rooms requiring VCT floor coverings.  Lisa Creech seconded.  Motion carried.

 

William Evans made a motion on change order number three item number two to furnish and install the disappearing attic stairs in each of the hallways for $325.00.  Lisa Creech seconded.  Motion carried.

 

Privilege of the Floor

 

John Hooker, Monroe County Emergency Management Director announced last Thursday they were awarded 5 different grants.  The one large grant was for S. C. B. A. equipment for the eight local fire departments for their first out emergency vehicles.  He thanked Fire Chief Jim Davis and Captain Kevin Patton for their work on organizing the S. C. B. A. package.  Another grant received was for law enforcement which awarded the Ellettsville Police Department $21,000 in equipment to be used primarily by E. P. D. but which can be used by any emergency service within the County.  The funds came from Homeland Security Department.  M. C. Emergency Management will be handling all of the claims and paperwork remaining on this grant project.  He also thanked Officer Tony Bowlen for helping with the law enforcement portion.

 

Jeana Kapczynski, President of the Ellettsville Main Street, Inc. stated she wanted to bring the public up to date on Main Street’s progress on projects.  Main Street has been in the process of beautifying the Town of Ellettsville and the Downtown Gateway Project was started a couple of years ago when the road construction began on State Road 46.  She showed the conceptual drawing of the Downtown Gateway Project and the landscaping proposal by Green3 for the benefit of newcomers to the Council meetings.  Green3 is the on-call landscape architect for INDOT.  A transportation enhancement grant for $27,000 was awarded in 2002 to beautify the one-way pairs in Downtown Ellettsville with landscaping, special light fixtures as well as welcoming stone signs to emphasize the historic area of the Town.  Bybee Stone Company has already donated thousands of dollars worth of limestone for the pillars for the welcome signs.  Main Street is in the permit process currently and Green 3 is about ready to turn their paperwork into INDOT and is getting ready to do the bid process in mid-July.  She said several people have asked about the old fashioned streets lights and Main Street is waiting on the State’s okay.  The Heritage Trail grant was awarded in December but they wanted to finish the street light project first.  They plan on raising money for banners to go on the street lights and have already raised the money for the Christmas snowflakes for the street lights that the Street Department agreed to construct.  She thanked the Town and everyone involved for their support in last weekend’s “Open Road Celebration”.    She closed by saying even though Main Street is keeping a low profile right now they are still working on all the projects.

 

Supervisor’s Comments

 

Jim Davis informed the Council that Captain Kevin Patton has applied for and was awarded another DNR grant for $10,000.  However, if there are very many fires out west the DNR may withdrawal the grant.  It is a 50/50 grant and our portion will come out of the CBE fund.  The funds will go toward purchasing a few sets of new fire gear.  They will probably wait until closer to the end of the year to purchase the gear. 

 

Dennis Williamson informed everyone that the Ellettsville branch of the Monroe County Library will be putting a new roof on the building and remodeling the entry way and enlarging the employees work space.  The Edgewood High School Soccer program will be holding their first annual Soccer camp in July, so if anyone has kids that would enjoy Soccer this would be a good way to encourage their involvement.  If anyone is interested they can call the school for more information and to sign up.

 

Lisa Creech thanked Jerry Barnes and INDOT for their work on Hartstraight Road by Campbell’s Park.  She said Jerry had said he wanted it finished by July 1st and it’s coming along and is almost complete.

 

William Evans commended Captain Jay Humphrey of the Ellettsville Police Department for being awarded Policeman of the Year and Officer Harry Bowen for being awarded Police Reserve Officer of the Year last week at a banquet.    

 

He read a memo to Ron McGlocklin from Mike Hendricks concerning his involvement with the Indiana Chaplin’s Strike Team.  He has been attending and receiving training from this organization since January 1999 under the authority of Ellettsville Police Department.  It explained his hours of training and credentials.  He has been certified as a basic Chaplin and in July provided he passes his oral interview he will be awarded as a certified Senior Police Chaplin at the annual training seminar in St. Louis.  He requested a letter of endorsement from the Town Council for his name to be added to the State wide disaster response team list.   

 

He reiterated the Ellettsville Police Department was awarded $21,000 in equipment and read the list of items. 

 

·        Two 4 x4 ATV’s

·        Three portable generators

·        One 8 x 16 enclosed double axle trailer

·        Eight portable self standing lighting poles

·        Two 12 x 20’ emergency tents

 

Adjournment

 

Patrick Stoffers asked for a motion to adjourn.  William Evans made a motion to adjourn. 

 

Glenn Benninger hand delivered two letters from his family to the Council addressing Don Kinser’s storage facility at 110 Ridge Springs Lane.  One letter addresses the issues in response to a letter they received from Mike Spencer’s office dated June 8th.    The other letter is a “final request and demand” for enforcement of Town Code. 

 

William Evans made a motion to adjourn.  Phil Rogers seconded.  Motion carried.  Meeting adjourned at 8:21 p. m.