Ellettsville, Indiana, Town Council met at on
Purpose: to open the bids for Radio / Communications Equipment for the new Fire Station
Attorney Mike Spencer opened the only bid received and read it aloud.
· B & L Communications $98,685.24
Patrick Stoffers asked for a motion to adjourn. Lisa Creech made a motion to adjourn. William Evans seconded. Motion carried. Meeting was adjourned.
Roll Call: Patrick Stoffers asked for roll call of the Council Members. Members present were Patrick Stoffers, President; William Evans, Vice-President; Phillip Rogers; Lisa Creech and Dennis Williamson. Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Jeffrey York, Planning and Zoning Administrator. Rick Coppock, Town Engineer was absent.
Approval of the meeting minutes for
Lisa Creech made a motion to approve the minutes for
Action to pay Accounts Payable Vouchers
Lisa Creech made a motion to pay the accounts payable vouchers. William Evans seconded. Motion carried.
Resolution 20-04 to assign a portion of the Fire bids for furniture to the Building Corporation
Patrick Stoffers recommended tabling this resolution until the next meeting and asked for a motion. William Evans made a motion to table Resolution 20-04 to the next meeting. Lisa Creech seconded. Motion carried.
Ordinances on Second
Ordinance 04-09 Additional Appropriation for the Fire Department due to a DNR Grant
Patrick Stoffers asked
Sandra Hash explained last year the Fire Department was awarded a reimbursement grant from the Department of Natural Resources to buy equipment. The equipment has been purchased and the D. N. R. has reimbursed the Fire Department in the amount of $2,498.80 but the money has to be appropriated before they can spend it.
Lisa Creech read the ordinance in its entirety.
William Evans made a motion to pass Ordinance 04-09.
Sandra Hash requested this Ordinance be amended to reflect William Evans as Vice-President and to add Dennis Williamson’s name to the Ordinance. Patrick Stoffers asked for a motion.
William Evans made a motion to amend the Ordinance 04-09 to include the terminology of the people on it. Lisa Creech seconded. Motion carried.
Patrick Stoffers asked for a motion to approve the ordinance as amended. William Evans made a motion to adopt Ordinance 04-09 as amended. Lisa Creech seconded. Motion carried.
Ordinance 04-10 to Adopt Supplement 2004 S-1 to the
Patrick Stoffers asked
Sandra Hash explained this ordinance accepts all of the new ordinances passed since last November to be inserted into the Ellettsville Town Code by American Legal Publishing.
Lisa Creech read the Ordinance in its entirety.
William Evans made a motion to approve Ordinance 04-10. Lisa Creech seconded. Motion carried.
John Drew of the Eppley Institute at
John Drew opened by
introducing his associates Dr. Deborah Getz and Greg Beilfuss as
representatives of the Eppley Institute for Parks and Public Lands. He gave a brief history stating the Town of
They learned about this project and thought it would be perfect for a research study grant. The grant is through the Robert Woods Johnson Foundation and they are interested in research studies that look at the effects of environmental change (the trail being the environment) on the health and well-being of a community as a whole. They are in the process of writing the grant application and asked for the Town’s “blessing” on this project. They want to do a before and after the trail is constructed type study.
Deborah Getz pointed out this would be a unique opportunity since the Town has already expressed an interest in developing a trail which would be used primarily for transportation and would provide health benefits to the citizens. This project fits in well with the current research studies that are being conducted. Inquiries are occurring in other communities of similar size. The public is becoming more aware of the benefits of having trails within communities. There are economic and health benefits of having a trail. She reiterated the Robert Woods Johnson Foundation is interested in the environmental impact as well as the impact on the community, specifically target populations (younger and older citizens). Ellettsville could be a good example for other communities, especially if they receive the grant to proceed because then the “process” could be documented. The environmental impact and the health of the community results could then be available to other communities that are considering similar projects. Research studies such as this are conducted in hopes to find ways to make positive impacts on communities.
John Drew stated a lot of studies have been conducted on trails being constructed in communities but there isn’t as far as they know a single study that has been able to look at all of the variables before it has been put in place and the variables after the trail. If they get the opportunity to conduct this research project they could look at all of the variables to get a more accurate cause and effect research project. This study could benefit communities all over the nation that are interested in constructing trails and such projects. He said they would like to have a contact person from the Town to give details about the project and general information about the Town so they can include the information in their grant proposal. He added if they do not receive this particular grant they plan on pursuing other avenues to fund their research project.
It was mentioned they could contact either Rick Coppock or Jeana Kapczynski for the information they needed.
Change Orders for Police Station
Patrick Stoffers said the Town had received a change order letter from Sanders.
Ron McGlocklin said he had reviewed the change order and it seemed reasonable.
William Evans read the change estimate #2 from Neidigh Construction for the addition of water coolers in the amount of $1,941.00.
William Evans read the change orders from Heartland Design for the third bidding service for $2,556.21 and the building elevation redesign services for $1,434.95.
William Evans made a motion to amend the contract with this first change order of $1,941.00. Lisa Creech seconded.
Mike Spencer pointed out this was not the first change order and suggested clarification on his motion. Patrick Stoffers requested William to amend his motion.
William Evans said he would like to amend the motion for the change order so it represents the number two on the change order for $1,941.00. Lisa Creech seconded. Motion carried.
William Evans made a motion to amend the contract with the change order so number three is for $2,556.21. Lisa Creech seconded. Motion carried.
William Evans made a motion to accept number four change order for $1,434.95. Lisa Creech seconded. Motion carried.
Change Orders for Fire Station
Jim Davis explained there were a few things that were left out when designing the station so these items were written into this “change order”. He explained the four items from Exhibit A – change order number one. Item one adds gray floor tinting in the concrete to several areas so oil and grease from the trucks were less obvious for $9,600.00. Item two is to furnish and install drains in two rooms in the amount of $1,400.00. Item three is to furnish and install water coolers in two rooms in the amount of $4,900.00. Item four is to furnish and install a 2” copper line under slab to the east wall for a fill station to fill the trucks in the amount of $1,900.00. The grand total for the change order is $17,800.00.
William Evans made a motion to accept change order item number one for $9,600.00. Dennis Williamson seconded. Motion carried.
William Evans made a motion to accept item number two on the change order for the Fire Station for the cost of $1,400.00. Lisa Creech seconded. Motion carried.
William Evans made a motion to approve item number three for the change order which costs $4,900.00. Phillip Rogers seconded. Motion carried.
William Evans made a motion to approve item number four change order for a total of $1,900.00. Lisa Creech seconded. Motion carried.
Jim Davis read another change order to delete a
William Evans made a motion to accept item five change order which is a deduction in the total of $1,025.00.
Patrick Stoffers suggested designating the checkerboard floor change as item number six and adding the disappearing stairs as item number seven. Sandra Hash suggested designating this as change order number three so those items could remain number one and two.
William Evans made a motion on change order number three to accept item number one which is to furnish and install VCT in checkerboard pattern in all rooms requiring VCT floor coverings. Lisa Creech seconded. Motion carried.
William Evans made a motion on change order number three item number two to furnish and install the disappearing attic stairs in each of the hallways for $325.00. Lisa Creech seconded. Motion carried.
Privilege of the Floor
Dennis Williamson informed everyone that the Ellettsville branch of the Monroe County Library will be putting a new roof on the building and remodeling the entry way and enlarging the employees work space. The Edgewood High School Soccer program will be holding their first annual Soccer camp in July, so if anyone has kids that would enjoy Soccer this would be a good way to encourage their involvement. If anyone is interested they can call the school for more information and to sign up.
William Evans commended Captain Jay Humphrey of the Ellettsville Police Department for being awarded Policeman of the Year and Officer Harry Bowen for being awarded Police Reserve Officer of the Year last week at a banquet.
He read a memo to Ron McGlocklin from Mike Hendricks concerning his
involvement with the Indiana Chaplin’s Strike Team. He has been attending and receiving training
from this organization since January 1999 under the authority of Ellettsville
He reiterated the Ellettsville Police Department was awarded $21,000 in equipment and read the list of items.
· Two 4 x4 ATV’s
· Three portable generators
· One 8 x 16 enclosed double axle trailer
· Eight portable self standing lighting poles
· Two 12 x 20’ emergency tents
Patrick Stoffers asked for a motion to adjourn. William Evans made a motion to adjourn.
Glenn Benninger hand
delivered two letters from his family to the Council addressing Don Kinser’s
storage facility at
William Evans made a motion to adjourn. Phil Rogers seconded. Motion carried. Meeting adjourned at p. m.