June 10, 2013
The Ellettsville, Indiana,
Roll Call: Members
present were Scott Oldham
– President; Dianna Bastin , David Drake. was absent. Darla Brown,
Town Attorney, and Rick Coppock, Bynum & Fanyo and Associates, Town
Engineer, were also present. Sandra Hash
was attending a conference and not present at the meeting.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on 28, 2013. David Drakeso moved. Dan Swaffordseconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Dianna Bastin so moved. seconded. Motion carried.
Clerk-Treasurer’s Report submitted in writing to be included in the minutes.
Resolution 09-2013to Dispose of Surplus Property for the Fire Department – Jim Davis
Fire Chief Jim Davisexplained the Fire Department purchased a new rescue truck and engine. He noted several of the firemen came in off duty and worked two or three days transferring equipment to the new trucks. They now have two trucks they no longer need and want to put them up for sale. He is requesting they be declared surplus property.
asked if there is any need to hold the vehicles as reserve. Chief Davis answered no. Mr. Oldham asked what the years of the trucks are. David Drake replied they are 1977 and 1988. Mr. Oldham asked how much the trucks are worth. Chief Davis replied they are worth $3,000 to $5,000. The rescue truck may go for a little more because it is four wheel drive. They are both gas engines and have clutches. Dan Swafford asked if there are any volunteer fire departments that are really hurting for trucks. Chief Davis replied with all the grants available he doubts if anyone wants them but they will find out when they’re offered for sale.
approve Resolution 09-2013David Drakeapprove Resolution 09-2013Dianna Bastin
Dan Swafford asked if the vehicles are street legal. Chief Davis replied yes.
Mike Farmer, Ellettsville Utilities, explained they received three bids from MacAlister Caterpillar, Smith Implements and Bobcat of Indiana. They received a low bid of $33,979.58 from Bobcat of Indiana. It’s a really good price and machine. Mr. Swafford asked if this includes extras. Mr. Farmer replied it includes all equipment such as a couple of different size buckets, hydraulic thumb and extended boom.
approve the Bobcat brand mini-excavator for Ellettsville Utilities. Dianna Bastin approve the Bobcat brand mini-excavator for Ellettsville UtilitiesDan Swafford
Mike Farmer asked for three bids for the Tandem Dump Truck and received two. The low bid was from Sternberg International located in Monroe County. With the chassis and bed they received a low bid of $101,730.60.
accept the bid for the International Tandem Dump Truck for Ellettsville Utilities. Dianna Bastin accept the bid for the International Tandem Dump Truck for Ellettsville UtilitiesDan Swafford
10Ratifying Sale and Lease Amendment – Darla Brown
on May 13, 2013, the Town Council adopted a resolution preliminarily approving refunding of the bonds. The bonds were sold on May 30, 2013. The Town will realize a debt service savings of about $200,000. The bonds will be paid off in January 20, 2024. This resolution approves the lease amendments for the police and fire with regard to the bonds. The closing is June 13, 2013.
approve Resolution 10-2013David Drakeapprove Resolution 10-2013Dianna Bastin
Dianna Bastin advised she would like to table this because they were unable to meet due to vacations.
table this itemDianna Bastin table this itemDianna Bastin .
Monroe County Bridge Project on Matthews Drive – Connie Griffin
Connie Griffin, Director of Planning, introduced Gary Pool of the Monroe County Highway Department.
Gary Pool, Monroe County Highway Department, on behalf of Bill Williams, is overseeing a project to replace Bridge No. 33 which is the bridge in front of the stone quarry along Matthews. The bridge is old, is due to be replaced and the roadway is narrow which causes concern for the Hilly 100. They’re looking at replacing the road and doing a small realignment. The roadway will relocate to the east of where it is. Just to the west of the roadway is a large wetland and forest. The Environmental Protection Agency (“EPA”) requires them to do a mitigation for any wetlands they impact. Just to the east of the Ellettsville trash compaction and utilities area is a large grassy area. It is low and within the flood plain so it is not ideal to build on. It is ideal, however, for wetland mitigation. They are requesting to use this land to create the one and a half acres of a mitigation site. The Town would have to stop mowing the site and small berms in the area. It will be wet for seven to eight days during the growing season which will allow aquatic plants to grow. It will also have a large planting of trees for 1.5 acres. They are impacting the Town of Ellettsville’s trash compaction area. They can change the shape of the mitigation so that the Town will not be in a position to be too tight on the parking lot.
Scott Oldham asked when they anticipate this starting. Mr. Pool replied it depends on the permits with the EPA. They could possibly begin construction next year or it might go into 2015. It depends on how quickly the mitigation goes.
Dianna Bastin asked if the Town is going to lose the recycle site. Mr. Pool answered no. However, if Monroe County would purchase the property it would be under a deed restriction for that property only that they wouldn’t be able to build anything. It is in a floodway so no one is going to build there anyway. They will not be impacting any of the utilities’ site.
Dan Swafford asked how much room is at the collection site in the back. Mr. Pool replied they will be able to extend that 12’ to 13’ before the slope gets too steep. They try to keep it under three to one slope.
Scott Oldham asked Mike Farmer if there is a need for the property. Mr. Farmer answered no. Mr. Oldham commented no residents will be bothered by this.
David Drake said it sounds like a great idea, he’ll be glad to get rid of the sharp curve. Mr. Pool commented they will widen the road to a full 12’. Then they’re going to add six feet to one side and a four foot shoulder to the other. They will be removing a bunch of curves.
Darla Brown explained she and Bill Williams will discuss this and she will bring something before the Town Council.
Mike Farmer, Ellettsville Utilities, is requesting permission to hire Jeremy Salyers as a temporary full time employee and he will work until January 1, 2014. Currently, it is a vacancy because another gentleman working who got full time employment.
hire Jeremy Salyers for temporary full time for Ellettsville UtilitiesDianna Bastinhire Jeremy Salyers for temporary full time for Ellettsville UtilitiesDavid Drake
Privilege of the Floor
Tom Mathison attended the work session before the Town Council meeting. He certainly thinks the new water line is an excellent idea. He hopes as they work out a funding proposal they will also look at the water rates. Ellettsville water rates are designed in a way that is contrary to the recommendation of the State Water Conservation Plan in that the amount paid per gallon goes down as the usage goes up. The people who use more water pay less per gallon. According to the State Water Conservation Guidelines it should be the opposite. He hopes they will re-examine this when they prepare their proposal and reverse the order. Also he hopes they will look into the issue of how the sewer rates are keyed to the water usage rates. As it stands, the amount is not keyed so much to the number of gallons used as it is to the charge for the gallons. If the charge for water usage is increased, the sewer rates will also be increased. This particular proposal is not going to increase water usage but would increase the sewer rate. He hopes the Town will find a way to adjust this as well so the sewer users are not adversely impacted.
Scott Oldham entertained a motion to adjourn. Dianna Bastin made a motion to adjourn. seconded. Motion carried. Scott Oldham adjourned the meeting at 6:57 p.m.