June 14, 2010
Roll Call: Members
present were Phillip Smith, President; Scott Oldham, Vice-President; Dianna
Supervisors Present were: Jim Davis, Tony
Proclaiming the month of June as Limestone Heritage Month - The proclamation written by Steve Sturgeon of The Ellettsville Journal was read in its entirety by Phillip Smith. Dianna Bastin asked that if anyone is interested in the beautiful artwork, to go to the Indiana Limestone website to get the visiting hours and tours across from Bybee Stone Company. She asked that you adhere to those hours. Some of those people are true artists and they deserve the time undisturbed.
Approval of Minutes
Smith entertained a motion for the approval of the minutes for the Regular Meeting
May 24, 2010. David Drake so moved. Dan Swafford seconded. Roll Call Vote: Phillip Smith – yes; Scott
Accounts Payable Vouchers
Smith entertained a motion for action to pay Accounts Payable Vouchers. Dianna Bastin so moved. Scott Oldham seconded. Roll Call Vote: Phillip Smith – yes; Scott
Scott Oldham – made a motion from this point forward to limit all
initial public comment to three minutes on a timer that’s kept by the clerk and
they can appeal for more time if needed.
Dan Swafford seconded. Roll Call
Vote: Phillip Smith – yes; Scott
Ordinances on First
Ordinance 10-10 to amend Section 36 of
Jim Davis, Ellettsville Fire Department – stated this is merely a review of the personnel policy. In the policy, it says we will review it as needed, or at least yearly. It has actually been two years since the last review. It has been reviewed with supervisors, with clerk, and with counsel. We made recommendations and got an amended document and sent it to counsel to look over. She’s reviewed it and now it is brought before Town Council for approval.
Ordinances on Second
Ordinance 10-08 concerning the annexation of the Jerry and Norma Abbitt property
to amend various sections of the
Old Business - None
New Business - None
Tony Bowlen, Town Marshal – informed the Council a part-time officer has
resigned effective June 15, 2010. He has
taken full-time employment with the Monroe County Sheriff’s Department. Mr. Bowlen asked to hire Zachary Grant
Michael in his place as a part-time officer.
He is currently a part-time officer with the Indiana University Police
Department. If hired tonight, he will be
giving his notice to them to take up employment with us. Phillip Smith asked who was leaving. Mr. Bowlen responded it was Ryan Davis. Dianna Bastin stated they wished Ryan all the
best and thanked him for his service. He
has filled in many times at the last minute and has proven to be an asset. Mr. Bowlen stated Ryan had wanted full-time employment
and he wanted to stay local, so this was a good opportunity for him. David Drake made a motion to hire Zachary
Grant Michael as a part-time officer of the Ellettsville Police Department. Scott Oldham seconded. Roll Call Vote: Phillip Smith – yes; Scott
Bowlen continued with a second matter.
He stated he had two people he would like to bring on as reserve
officers. The first is Jacob Taylor who
would be returning to us. Jake was with
us in the past and was a very valuable asset.
The other is Aaron Waltz who is a full-time lieutenant at Crane Naval
Base, Department of Defense Police who has served as a County reserve for a
number of years and would like to join our department as a reserve. Dianna Bastin asked if he was still with
Jeff Farmer, Ellettsville Utilities – informed the Council he has a need to purchase a lawn tractor for the Ellettsville Wastewater plant. They got a couple of quotes and the one they feel is a better fit is the lesser expensive of the two. Dan Swafford asked if the money for this is in the budget. Jeff Farmer responded that it is. It will come out of the Equipment Replacement Account. The piece of equipment we will be replacing was purchased for the plant to take care of the grounds in 1997. We are starting to have a lot of problems with it and feel its time to replace it. The purchase price for the Kubota F3680 is $20,800.
Dianna Bastin, Council Member – informed other Council members the Edgewood High School
Alumni are having a party at the big shelter house this Saturday night and
would like to close the road at
Privilege of the Floor
Bruce Frey, Autumn Ridge resident – would like to talk about the Autumn Ridge
street. He stated it was his
understanding from what he has been told that Jason Walls has said that the
future of the street resurfacing project is now in the hands of Council because
he has submitted a written request that the Council agree in writing they will
reduce the amount of his bond once he puts in the street resurfacing. This is where it’s been for the last two
months and, as near as he can tell, there are two more Council meetings before
the bond expires. He says he’s not going
to do anything until he hears from Council apparently. His questions to Council are: What have we done for the last two
months? What are you going to do about
his request to agree in writing to reduce his bond? When are we going to get a street? Phillip Smith referred to Darla Brown,
stating the bond would not be reduced until the road is done, correct? Darla Brown answered this was correct. We would not agree to reduce the bond until
the road is finished and Rick Coppock and/or Jim Ragle and/or anybody else the
Town Council asks for the chance to inspect it.
Phillip Smith asked wasn’t Jason Walls informed of this and Darla Brown
responded he was. Mr. Frey stated, as of
this last Plan Commission meeting, Jason Walls is telling all of them that the
street finishing project is in the hands of the Council and that would
presumably be because he thinks you have not yet told him you are not going to
reduce his bond. Mr. Frey added they are
stalemated and he is panicked. Scott
Oldham added the bond has been extended.
Mr. Frey said it is September and the Council has two more meetings
before then. Dan Swafford said they have
more than two meetings before then. He
added they have three months of meetings until then. Mr. Frey asked if they have formally notified
him that the bond will not be reduced.
Dan Swafford stated Jason Walls has presented them with a letter to
reduce his bond if he paves the street.
To this point, the Town has not answered that yet. Mr. Frey responded that was the problem – he
was not going to do anything. Dan
Swafford added he should not be waiting on them. If he has an opportune time, which he has
said he has, he can save money by getting it done now, then he needs to
continue along with the original plat agreement and repave the street. He is also asking something about sidewalks
and a PUD amendment, which has nothing to do with the original plat agreement
that was agreed to. He went on to say,
we have until September 15 until that bond goes. If he does not extend that bond or if he does
not pave the streets or does everything that’s included in the letter of
credit, then the Town will step in before then and resolve this matter. Mr. Frey asked will Council set up some time
frame so that they’re not trying to do this as the bond expires because he
thinks Council has to give Mr. Walls a deadline. Mr. Frey remarked Mr. Walls has Council right
where he wants them because he’s not going to do anything because he thinks Council
hasn’t done what he thinks Council should do.
Dan Swafford stated this goes back to the original plat. He’s asking for a PUD amendment when we
tabled that at the last meeting. Mr.
Frey added that has nothing to do with the street. Dan Swafford responded “Exactly.” That is what he is trying to say. There is no reason why he should be asking
the question on when he is to pave his own project. He needs to pave his project as he sees
fit. Phillip Smith notified Mr. Frey he
was past his three minutes and did he want to ask for more time. Mr. Frey responded yes, he did. Scott