June 2, 2011
The Ellettsville, Indiana Plan Commission met in
regular session on Thursday, June 2, 2011, in the Fire Department Training and
Conference Room located at
Roll Call: Members present were: Phillip Smith, President; Don Calvert; Phillip
Rogers, Dan Swafford and Sandra Hash, Secretary. Clayton Sullivan and Ron Wayt were absent.
Approval of the Minutes May 5, 2011
Phillip Smith entertained a motion for approval of the May 5, 2011 minutes. Dan Swafford so moved. Phillip Rogers seconded. Roll Call Vote: Phillip Smith yes; Don Calvert yes; Phillip Rogers yes; Dan Swafford yes; and Sandra Hash - yes. Motion carried 5-0.
Subdivision Approval Continued - Cole-Sykora-Romine Property 36.51 Acres, Parcel ID No. 53-04-13-100-005.000-013, Preliminary Plat Approval 3 Lots, Located South of Lost Mans Lane and East of the Woodgate Subdivision
Rick Coppock, Town Engineer The cost to run the lines is $6,400. There is an additional cost of $6,400 for the pump, $4,137 for an additional pump, labor is $3,000, a cost of $2,050 to hook on and the septic is $7,500 (and it will costs twice this amount to hook on).
Dan Swafford Uses the same system and his house was built in 2003. The total cost to hook on to the sewer was $3,800. His sewer system has two tanks with a pump to the main sewer line. Mr. Swafford is concerned with how the proposed sewer hook up could cost $12,000. Rick said this requires 2 grind pumps.
Sandra Hash Asked if Mr. Coppock had talked to Larry Barker,
President of Eastern Richland Sewer Corporation. Mr. Barker thought there might be a place to
hook on that was closer. Rick had not
talked with Mr. Barker, but said it is procedure to make connections within
utility easements and at manholes. Ms.
Hash asked Rick Coppock if the estimate was from the Town of
Dan Swafford Stated if Bynum Fanyo does the work they would charge approximately $12,000. Mr. Swafford asked Mr. Coppock what the actual parts would cost. Mr. Coppock answered the parts would cost $8,170. Mr. Swafford asked what the difference is between his pump and the pumps for this property. Mr. Coppock explained the differences. After some discussion Mr. Swafford clarified the estimate of $12,000 is for one parcel and the other two parcels can hook on to it. Mr. Swafford asked if the $2,050 hook on charge was for membership in Eastern. Mr. Coppock said yes. Mr. Swafford stated he is concerned with going backwards with a septic system but cant see spending $12,000 on an elaborate system. The Town Code states the Town is not permitted to allow septic systems. Mr. Swafford asked if there is any other less expensive way this sewer can be installed. Mr. Coppock stated there are cheaper systems but they would not be as reliable. This a system that has been approved by Eastern. Sandra Hash asked if Eastern would be willing to bring the pipe to their property line. Mr. Coppock answered no that is the developers responsibility. Dan Swafford asked Sherry Cole how she felt seeing the estimate.
Sherry Cole Responded, all she wants to do is make it affordable for her son to build a home on the property.
Phillip Rogers Asked
Dan Swafford Asked if this is in the Town Code.
Phillip Smith made a motion to approve the septic waiver of Lots 1 and 2 of the Cole-Sykora-Romine Subdivision with the condition that if there is further commercial or residential development of any kind and sewer becomes within 300 feet, they would have to return to the Plan Commission. Phillip Rogers seconded. Roll Call Vote: Phillip Smith yes; Don Calvert yes; Phillip Rogers yes; Dan Swafford yes; and Sandra Hash - yes. Motion carried 5-0.
REZONE- Kocolene Development Corporation, Discount Tobacco, "Fast Max", 4724 W. SR 46, Bloomington, IN 47404, Tax ID Number: 53-04-14-105-001.001-.113, Historic Parcel ID: 009-30430-01, Petitioner requests change from Residential 1 (R1) to Commercial 3 (C3). Petitioner: Brian Cross Civil Site Representative for Kocolene.
Brian Cross, Civil Site Representative for Kocolene This is a rezone petition of a small parcel (0.053 acres) and is currently zoned R-1. Kocolene operates the Fast Max located at 4724 W. SR 46.
Sandra Hash Asked if the trees will stay. Mr. Cross stated a few trees will have to be moved.
Phillip Rogers Asked if there have been any comments from the neighbors. Mr. Cross responded they have not received any written or verbal comments. They did receive a request on the development plans.
Candy and Jim Santo,
Dan Swafford Stated the concerns are not valid on the rezone at this time. However, on the design phase they will be more valid.
John Williams When the state surveyed he gained property. The property has four spruce trees. Mr. Miller said he would take the property if
he didnt want it. Its the only non commercial
piece of ground between the fire station and
Brian Cross Reiterated this is a rezone petition. However, safety is always a concern.
Sandra Hash Confirmed it is one thin strip and it is commercial on both sides.
Phillip Smith entertained a motion for the rezone of the Kocolene Development Corporation, Discount Tobacco, Fast Max from R-1 to C-3. Dan Swafford so moved. Phillip Rogers seconded. Roll Call Vote: Phillip Smith yes; Don Calvert yes; Phillip Rogers yes; Dan Swafford yes; and Sandra Hash - yes. Motion carried 5-0.
DEVELOPMENT REVIEW- Kocolene Development Corporation, Discount Tobacco, "Fast Max", 4724 W. SR 46, Bloomington, IN 47404, Tax ID Number: 53-04-14-105-001.001-.113, Historic Parcel ID: 009-30430-01. Petitioner: Brian Cross Civil Site Representative for Kocolene.
Brian Cross, Civil Site Representative for Kocolene The proposal in the development plan is to add a small addition and remove the mini barn to allow a drive through window. Phillip Smith confirmed the drive through window will not affect the tankers coming in to fill the tanks.
Rick Coppock, Town Engineer Summarized a letter to Kocolene regarding the proposed plan. Sandra Hash asked if the drainage from the condos that will go down on to the pavement and out the entrance to the road will have a filtering system since the additional traffic will create pollutants which will run across the parking lot. Mr. Coppock answered it is the will go into the existing grate and it is not filtered.
Bob Reynolds Business is down 40% and the drive through is needed
to remain competitive. Sandra Hash
complimented Fast Max for looking nice. Mr.
Reynolds stated years ago, they spent $28,000 on landscaping.
Dan Swafford One of the concerns of the neighbors is the height of the bushes. The Town gives them permission to trim or change the bushes. Mr. Reynolds said they will do whatever is necessary. Sandra Hash asked if the hours of operation will change. Mr. Reynolds thinks they will remain the same.
Sandra Hash Asked Mr. Reynolds to explain why the entrance off of Briargate is so large when it is such an immediate turn off of SR 46. Mr. Reynolds stated Monroe County Planning had required the large drive. It is preferred to have an entrance off of a side road when possible.
John Williams The people in the duplex were told to direct their water to the cul-de-sac in front. However, they were not. They were draining it on to Kocolene. Dan Swafford commented when he went on site there was water movement behind the store coming from the duplex area. At the last meeting he had asked the Town Engineer to look at it to make certain this wouldnt create a problem on the highway.
Rick Coppock The east inlet on Briargate is not carrying the
water. The water comes out the grate
onto the road and collects all the water up stream and it is dumped out at that
location. Dan Swafford asked
Dan Swafford Asked Mr. Reynolds to get with
Phillip Smith entertained a motion on the development review for Kocolene. Dan Swafford so moved. Phillip Rogers seconded. Roll Call Vote: Phillip Smith yes; Don Calvert yes; Phillip Rogers yes; Dan Swafford yes; and Sandra Hash - yes. Motion carried 5-0.
Frank Nierzwicki commented the Metropolitan Planning Organization could assist with traffic and accidents counts.
DEVELOPMENT REVIEW- Southern Bells, Inc,
Michael Thompson, Civil &
Environmental Consultants, Inc.
Phillip Smith Asked
Don Calvert Asked if local builders will be used. Lisa Murphy responded they will be out of
Phillip Smith Stated this will really increase traffic and asked if there is anyway to remove the section of trees. Mr. Thompson answered they will be replaced with smaller scrubs which will also improve visibility.
Phillip Smith entertained a motion to adopt the developmental review of the Southern Bells, Inc. project for Taco Bell, 4125 W. SR 46. Dan Swafford made a motion to adopt the developmental review of the Southern Bells, Inc. project for Taco Bell, 4125 W. SR 46. Phillip Rogers seconded. Roll Call Vote: Phillip Smith yes; Don Calvert yes; Phillip Rogers yes; Dan Swafford yes; and Sandra Hash - yes. Motion carried 5-0.
Turning Point Apostolic Church, LED Sign.
Don Calvert Asked if the sign will have flashing or scrolling. Ms. Griffin answered the sign has scrolling.
Phillip Smith entertained a motion to approve the LED sign for the
Planning Department Updates
There have been recent discussions about adding to the legislative procedures a section that attendance by members should be a minimum of 70% of the time to remain on the Plan Commission. Phillip Smith commented there should be a maximum amount of meetings a person can miss. Don Calvert said he thinks there needs to be basic excused absences. Rick Coppock suggested notifying the person after they miss three to four consecutive meetings.
Enforcement Updates by
Lenzy Hayes Has been issued an agreed order. The State inspector and
The Planning Department has a new sign for public notices. The petitioner will be required to pay for the sign. The cost is $14.50.
Storm Water Audit Is scheduled for June 15, 2011. Any Town Council or Plan Commission member
who would like to attend the audit needs to see
Trail System The Parks Board will be adding a new zoning
classification, Trail System. It will
come under the Municipal Public District classification. She will seek Parks Board approval to take it
before the Plan Commission so it can go through the appropriate public notices
and be advertised. The Parks Board will
work toward implementing the ordinances and they would like to mimic the City
Don Calvert asked about the status of the enforcement officer. Four applications have been received for this position. There is one applicant that stands out. He was born and
raised here, does not have an issue with enforcing, has a thick skin and they tend to get along very well. She will bring him before the Town Council on June 13, 2011.
Privilege of the Floor
Frank Nierzwicki stated the water and sewer east of Woodgate are in the Eastern Richland Sewer Corporation area. He suggested the town provide mapping, plans and a list of charges. It would be easier for people coming in to know the price per linear foot. Sometimes the Town pays for the labor. The county is looking at changing their cost. Ellettsville should consider changing their fees.
did the DNR request to be removed?
its a good idea to leave the lot on
Phillip Rogers made a motion to adjourn. Dan Swafford seconded. Phillip Smith adjourned the meeting at 8:16 p.m. The next meeting will be July 7, 2011, at 6:00 p.m.