June 22, 2015
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, June 22, 2015, at the Fire Department Training and Conference Room. Scott Oldham called the meeting to order at 6:30 p.m. Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.
Roll Call: Members present were Scott Oldham, President; Scott Thomas, Vice President; Dianna Bastin, David Drake and Kevin Farris. Sandra Hash, Clerk-Treasurer, Jim Davis, Town Manager, and Darla Brown, Town Attorney, were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Tony Bowlen, Kevin Tolloty, Mike Farmer and Jeff Farmer.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on June 8, 2015. Dianna Bastin so moved. Scott Thomas seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. David Drake so moved. Dianna Bastin seconded. Motion carried.
Resolution 08-2015 Transfer of Funds, Property and Liability Insurance Transfer for the Fire Department and Street Department
Sandra Hash, Clerk-Treasurer, explained the Town has paid its second installment on the property, liability and fleet insurance. There was a shortage of $493.81 in the Fire Department which was transferred from Office Supplies. The Street Department had $1,457 transferred from Vehicle Maintenance to Fleet Insurance and $4.25 transferred from Vehicle Maintenance to Property and Liability.
Scott Oldham entertained a motion to adopt Resolution 08-2015. David Drake made a motion to adopt Resolution 08-2015. Kevin Farris seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Resolution 09-2015 Declaration of Official Intent to Finance $56,085.50 from Peoples State Bank for a Utility Truck
Sandra Hash, Clerk-Treasurer, explained this resolution is for the purchase of the truck for Ellettsville Utilities. Mr. Oldham stated this is a replacement vehicle which will be paid eventually from an established fund.
Jeff Farmer, Ellettsville Utilities, advised at the last Town Council meeting they discussed whether to purchase the vehicle or finance it. It will be replacing a 1999 service truck. After the land purchase some of their accounts have been depleted so they have decided to finance it at 2.75% over five years. The accounts are funded with $5,000 a month out of Operations and Maintenance so there are sufficient funds for the payment. If they choose to pay it off early they will save the interest.
Scott Oldham entertained a motion to adopt Resolution 09-2015. David Drake made a motion to adopt Resolution 09-2015. Dianna Bastin seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Ordinances on First Reading
Ordinance 2015-08 to Amend Chapter 9 of the Ellettsville Town Code Regarding Burning, Burned and Burning Material
Fire Chief Mike Cornman, Ellettsville Fire Department, explained for several years the Town has had no open burning which generated from an incident in 1972. The Town was one of the first in the state to have no open burning. The current code prohibits any type of open burning including fire pits. The proposed ordinance allows for fire pits. Out of the last nine open burning calls, five of them would have been okay but because of the no burning ordinance they had to extinguish them. The ordinance does not allow people to burn any waste. This allows people to have a nice barbeque grill in a homemade pit as long as it in accordance with specifications of the Town Code. It is time for the Town to allow these type of things to happen. The grates sold by commercial stores are fine.
Heritage Trail Update
Dianna Bastin said someone had called wanting to know what the limestone grouping is. People are excited about it.
Mike Farmer, Bynum Fanyo and Associates, explained natural stone has been placed along the Trail and there may be some movement in the future. On the west end large stones have been placed. They take all of their direction from Main Street who has given them a concept and some have worked and others haven’t. Obviously, stone is a big part of the Heritage Trail. Some carvings have been placed and they’re planning on moving a flat rock fence from the Stewart property and reconstructing it on the trail. The “Stonehenge” looking pillars do not yet have a name and they are natural stones removed from Bybee Stone. Bybee has worked well with the trail and has been really helpful. Nate Waterford, a local resident, works at Indiana Limestone and has offered to also help with the trail. Indiana Limestone has offered several seven ton stones and a fifteen ton stone that will have to be craned in for a gateway on the east end which will be the centerpiece of the trail. They will be meeting about this on June 23, 2015.
Flood Abatement - Jim Davis, Town Manager, advised there is nothing new to report.
Richland Bean Blossom Youth Sports Request for Street Closing
A representative of Richland Bean Blossom Youth Sports (“RBBYS”) requested to close 300 to 400 feet in front of the ball park from the concession stand across to the t-ball field for tournaments from July 17 – 19, 2015.
Town Marshal Tony Bowlen clarified that RBBYS would like to close the street on Friday evening, July 17, 2015, Saturday, July 18, 2015, from 7:00 a.m. to 4:30 p.m. and on Sunday, July 19, 2015, from 8:00 a.m. to 2:00 p.m. Basically, the street will be closed when they have tournament games. If the tournament plays out they may not need to close the street on Sunday.
Scott Oldham asked how this tournament is different from the weekly ball games. Marshal Bowlen answered they will have 28 teams playing full length games spread out over two days and one evening. Mr. Thomas asked if this is the last section of the road before the gate. Marshal Bowlen replied the street will be closed from Turtleback to Dewey. Mr. Oldham asked if the reason for this is parking. Marshal Bowlen answered it is for the safety of the children moving back and forth to the concession stand and foot traffic.
Scott Oldham entertained a motion to approve the street closings as described. David Drake made a motion to approve the street closings as described. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Request to Increase Salary of a Utility Employee Who Has Completed the Six Month Probation Period – Jeff Farmer
Jeff Farmer, Ellettsville Utilities, explained they hired Jeremy Salyers full time on December 23, 2015 and he is approaching his six month probation. It has been customary for all Town employees to serve a probationary period. The salary range is $1.28 from his starting salary to the top of the scale. Fifty percent of that amount is 64¢. He is doing an excellent job and they’re glad to have him. He is proposing Mr. Salyers receive a raise of 64¢ an hour.
Scott Thomas asked if this is in-line with the new Town personnel policy that was just passed. Mr. Oldham answered the personnel policy update didn’t address raises.
Scott Oldham entertained a motion that Jeremy Salyers receive a 64¢ per hour raise as requested. David Drake made a motion that Jeremy Salyers receive a 64¢ per hour raise as requested. Dianna Bastin seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake - yes and Kevin Farris – yes. Motion carried 5-0.
Sandra Hash, Clerk-Treasurer, advised she has provided the Town Council with a schedule of the budget hearings and will be posting the same on June 23, 2015.
Fire Chief Mike Cornman, Ellettsville Fire Department, announced the Fire Department has received a $4,000 grant from the Indiana Department of Homeland Security Foundation. The grant will be used to replace three multi gas detectors because they’re aging and the parts are very costly to maintain. The gas detectors are used on carbon monoxide and structure fire calls to determine the level of personal protective equipment to be worn.
Town Marshal Tony Bowlen, Ellettsville Police Department, wanted to give praise to a Deputy Marshal whom recently investigated a burglary at Chad Stephens’ business. The Deputy Marshal was able to identify the suspects and get them in custody. It solved four burglaries in Monroe County and one in Brown County as well as solving nine vehicle thefts. Six of the vehicles were recovered from a remote area of Monroe County. Approximately $10,000 of property was recovered from the various burglaries. This was the work of Deputy Marshal Eric Chaudoin who enlisted the aid of Indiana State Trooper Matt Fleener. Deputy Marshal Chaudoin is doing an excellent job, has been clearing cases up and has decided he wants to be more deeply involved in investigations. Ms. Bastin commended Deputy Marshal Chaudoin for doing a good job.
Scott Oldham entertained a motion to adjourn. Dianna Bastin made a motion to adjourn. Scott Thomas seconded. Scott Oldham adjourned the meeting at 6:48p.m.