June 8, 2015

 

 

 

The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, June 8, 2015, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.

 

Roll Call:  Members present were Scott Oldham, President; Scott Thomas, Vice President; Dianna Bastin and Kevin Farris.  David Drake and Sandra Hash were absent.  Jim Davis, Town Manager, and Darla Brown, Town Attorney, were also present. 

 

Supervisors present were:  Danny Stalcup, Kevin Tolloty and Mike Farmer.  Chief Deputy Marshal Jay Humphrey represented the Police Department.

 

Approval of Minutes

 

Scott Oldham entertained a motion for approval of the minutes for the regular meeting, Executive Session and Work Session on May 26, 2015.  Dianna Bastin so moved.  Scott Thomas seconded.  Motion carried.

 

Accounts Payable Vouchers

 

Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Scott Thomas so moved.  Dianna Bastin seconded.  Motion carried.

 

Old Business

 

Heritage Trail Update - Jim Davis, Town Manager, advised they’re doing incremental work and it is slowly progressing.  Mr. Thomas mentioned some of the trail can be seen from the road.  He was thrilled to see people walking it.  Mr. Oldham said they’ve been planning placement of objects on the trail.  Mr. Davis stated Mike Farmer told him the ladies who have been helping him are quite busy with the trail. 

 

Flood Abatement - Jim Davis, Town Manager, advised there was nothing new to report.

 

New Business

 

Animal Shelter Interlocal Agreement for Fiscal Year 2016

 

Darla Brown, Town Attorney, explained this is the proposed contract for 2016 which is the same as 2015 except the amount is less than last year.  Last year’s contract was $24,983.47 and for 2016 the city and county are requesting $18,586.

 

Scott Oldham entertained a motion to adopt the Animal Shelter Interlocal Agreement for fiscal year 2016.  Dianna Bastin made a motion to adopt the Animal Shelter Interlocal Agreement for fiscal year 2016.  Scott Thomas seconded.  Roll call vote:  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and Kevin Farris – yes.  Motion carried 4-0.

 

Lease Purchase Agreement for the Lighting at the Police Station and Fire Station 7

 

Darla Brown, Town Attorney, explained there are two contracts for light replacements at the Police Station and Fire Station 7.  The contracts are identical except for the equipment to be purchased.  Attachment 1 to the contract has the lease payment schedule for the Police and Fire Departments.  After each attachment is a quote showing the equipment going in the Fire and Police Departments.  With regard to the Police Station specifically, the Town will pay quarterly payments in the amount of $1,093.33 which will be made over a term of five years.  The total rental payment at the end of the five years will be $21,866.60 which includes the $500 escrow fee.  For the Fire Department, the Town will make lease payments quarterly in the amount of $1,911.89 to be paid over a term of four years.  At the end of the lease, the Town will have paid a total of $30,509.24 for the equipment which also includes the $500 escrow fee.  The Town had the option to purchase the lease equipment at the end of the lease term for $1.00.

 

Kevin Farris asked if the agreements are in line with what was proposed.  Ms. Brown answered yes.  Mr. Farris asked if there were any changes.  Ms. Brown replied not that she knows of.  Mr. Oldham advised they received communication from the supervisors stating they have a plan to pay in case they go over the budgetary amounts.  Mr. Davis advised they would pay from the Cumulative Funds.  Mr. Farris asked what happens if it comes in below the proposed savings.  Mr. Oldham stated they would be paying for it longer.  Logically, it doesn’t cost as much because they aren’t spending money on supplies.  At the bare minimum they should break even. 

 

Scott Oldham entertained a motion to accept the lease purchase agreement for the lighting at the Police Station and the lease purchase agreement for the lighting at Fire Station 7 as proposed.  Kevin Farris made a motion to accept the lease purchase agreement for the lighting at the Police Station and the lease purchase agreement for the lighting at Fire Station 7 as proposed.  Dianna Bastin seconded.  Roll call vote:  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and Kevin Farris – yes.  Motion carried 4-0.

 

Council Comments

 

Dianna Bastin congratulated the 2015 graduates from Edgewood High School.  As always, they put on a really nice ceremony and out do themselves every year.

 

Jim Davis, Town Manager, has some items to add to the list for the surplus if it is not too late to do so.   The Street Department gave him the list but he did not get it on the agenda.  The Street Department wants to auction off the old chipper, Sweepster power broom, Challenger tool box and a General Cut- R-Tach 190 for cutting blacktop. 

 

Scott Oldham entertained a motion update the previous resolution to add the items Jim Davis mentioned to the surplus auction.  Scott Thomas made a motion to update the previous resolution to add the items Jim Davis mentioned to the surplus auction.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and Kevin Farris – yes.  Motion carried 4-0.

 

 

Adjournment

 

Scott Oldham entertained a motion to adjourn.  Dianna Bastin made a motion to adjourn.  Scott Thomas seconded.  Scott Oldham adjourned the meeting at 6:41p.m.