The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, June 9th, 2003 at the Edgewood Intermediate School located at 7600 Reeves Road, Bloomington. David Sorokoty called the meeting to order by encouraging the public to visit the new school since it’s such a beautiful building and Ray Freetage led in prayer. David Drake led in the Pledge of Allegiance.
David Sorokoty asked for roll call of the Council Members. Members present were David Sorokoty, President; David Drake, Vice-President; Lisa Combs-Creech, Ray Freetage and Geraldine McIntyre. Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Rick Coppock, Engineer.
Supervisors Present: Jim Davis, Jim Ragle, Ron McGlocklin, Jeff Farmer and Mike Farmer.
Approval of Minutes of the regular meeting on May 27th, 2003
Lisa Creech moved to approve the May 27th minutes and Ray Freetage seconded. Motion carried.
Action to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts payable vouchers. Lisa Creech seconded. Motion carried.
No Bids were received for the Police Car
Ellettsville Parks and Recreation – Skate Park
Darlyne Sowder, President introduced the Board to the Council. Those present were: Denise Knell, Edwin Macatangay; Vice-President and L. D. Axsom. Jeff Frownfelter was not present. Darlyne read the violations at the skate park concerning bicycles using the park as well as other problems. The Board feels after a warning ticket is issued and the person is a repeat offender then a citations should be written for violating an ordinance at the park. Darlyne went on to explain the Board came tonight seeking help from the Council about this problem.
Denise Knell commented there’s a monetary fine system in place and if it would be enforced then the problem might be stopped due to parents having to pay fines. The parents need to control their children. Darlyne agreed saying if the Police would write ordinance violation tickets to the offenders then it would go a long way making a point with the kids as well as the parents.
David Sorokoty asked Ron McGlocklin about writing citations. Ron said it would be hard to catch the violators and enforce. If they do write citations then the Town needs to have citations printed up specifically for writing these types of violations because he only has traffic citations. David stated if things do not improve by writing citations and the rules are still disobeyed then the Town may be forced to close the skate park.
Darlyne read a portion of the ordinance, which outlines the rules for using the skate park and suggested using the “Ordinance Violation” ticket to write citations since the offenders are violating an ordinance. She closed by saying this needs to be resolved now since school is out for the summer and if things get real bad, the Board has already voted to close the park temporarily until things get resolved.
Lisa Creech mentioned again about the possibility of forming a partnership with I.U.P.D. since their Academy is in the area to help enforce the rules. Lisa commented the problem may be deeper since there is no respect for authority figures and suggested referring some
cases to Child Protective Services to research situations to get to the source of the problem.
David Sorokoty said to give Mike Spencer a copy of the “Ordinance Violation” ticket to review to see if it is adequate and if not new citations may need to be printed. He added if skate park citations and parking tickets are not paid then the Clerk-Treasurer, should start pressing the issue, which may lead to legal action taken. He ended by assuring Darlyne and the Board that the Council would have an answer for them by the next meeting.
Darlyne Sowder announced the Ellettsville Exchange Club will be holding their “Quarters for Kids” 5K race on Saturday, July 5th, 2003.
Resolution 10-03 Transfer of Funds
Lisa Creech read Resolution 10-03 transfer of funds in its entirety, which transfers funds in the following lines:
From: MVH-122 Group Health Insurance $36.36
To: MVH-123 Unemployment Insurance $36.36
Lisa Creech moved to adopt Resolution 10-03. David Drake seconded. Motion carried.
Ordinances on First Reading
Ordinance 03-11 Creating a donation fund for the Park and Recreation Department
David Drake introduced Ordinance 03-11 by reading the ordinance in its entirety.
Katherine Raver, H. J. Umbaugh – Capital Projects Financing Plan
Ms. Raver presented the Council with a draft copy of the Capital Projects Plan. She explained the purpose of this project is to give the Town a plan to move forward as the community grows. She suggested everyone look it over and give her any suggestions or changes wanted. This project basically details the capital improvements that are needed or would benefit the Town as a whole including a cost analysis and the impact it would have on the taxpayer. She met with Sandra Hash and each Department Supervisor to compile this document and gave a brief overview of each section hi-lighting the main points. The first section gave the history of Ellettsville and noted that the Ellettsville, Richland Township area is the most rapidly growing area within Monroe County. It also outlined the Town’s Government system, as well as the Police, Fire, Utilities and Street Departments explaining each department’s function, current conditions and goals for the department. Section two outlined the proposed projects which include a new Police Station, a new Fire Station, improvements to the current Town Hall and a new Utilities Service building giving possible financing options including issuing bonds for the projects. In addition, three possible options for the Town Hall and Utilities Department were described. It also summarized the Town’s current contracts. Lastly graphs were included to illustrate the Town’s financial status. Ms. Raver closed by reiterating that this was just a preliminary draft for review and discussion, which was subject to change, and she welcomed the Town’s further input.
David Sorokoty thanked Ms. Raver for her report. He recommended a work session and suggested everyone look over the draft and decide what they want then move forward. The work session will at 6:30 p. m. on June 23rd, 2003.
Prominence Point Subdivision Phase I (formerly know as Deerfield Subdivision) final plat
Bernie Guerrettaz of Bledsoe Tapp & Riggert addressed the Council for Prominence Point Subdivision requesting final plat approval of phase I. David Drake stated it meets all the requirements and was reviewed by Rick Coppock. He added the Plan Commission passed the final plat with a unanimous vote. David Drake made a motion to approve the final plat on phase I of Prominence Point. Lisa Creech seconded. Motion carried.
Subdivide plat – Chicago’s Pizza Preliminary and Final Plat
Tim Cowden, RECSTC Realty requested approval to subdivide the plat. David Drake explained the owners of Chicago’s pizza want to buy the land the actual restaurant is on but did not want the other 1.94-acre plot behind Chicago’s so this request would subdivide the plat making an additional lot. The liquor store, Chicago’s and the other piece of acreage would all share the road easement that is currently in use. David Drake said the Plan Commission has already approved the request with a unanimous vote. Geraldine McIntyre moved to approve subdividing the plat. Lisa Creech seconded. Motion carried.
Capacity Certification for Muirfield Subdivision
Tyler Doades, Smith Neubecker & Associates, Inc requested acceptance of fifteen single-family hook ons to Ellettsville’s sanitary sewer system. Jeff Farmer commented there is no problem with new installations. Geraldine McIntyre moved to approve the capacity certification letter for Muirfield subdivision. David Drake seconded. Motion carried.
Announcement: Council Meeting to be held at off-site locations
· July 14, 2003 at the Endwright Center
Privilege of the Floor
Katie Deckard who lives in the Meadowlands said there is water problem where her home is located. The home was built in January 2002 and one week after they moved in, it rained and lots of water flowed through her property filling the street as well. There is a big drain across the street from them that is not covered up except for the concrete blocks they placed on it, which gets pushed off when the water rushes toward it. The drain needs to be covered properly to prevent accidents. All the water rushes toward their property every time it rains. She has already spoken to Rick Coppock who agreed to check on the situation plus Bynum Fanyo checked today and agreed there was a problem. She has reported this problem to the Town but no one she has spoken to thought it was the town’s problem.
Her other issue was that her house was not built up to code and that the inspectors should have made sure the home was built up to code. Her house was built two blocks too low (16”), the crawl space was not completed and other problems. She faults the Town’s Building Inspectors for these problems for not doing more thorough inspections. She would just like some answers since she has been given the run around on these problems. Bill Headley, Assistant Building Inspector inspected her home.
The last thing she mentioned was there are no speed limit signs or children at play signs in the Meadowlands, which is dangerous when teenagers go speeding through the neighborhood. Buyers Only was the contractor and Deckard Construction was involved with the drainage layout both of whom are now bankrupt.
Jim Davis, Building Inspector said that when a site is inspected if there are any discrepancies at that time they note it on the inspection form with instructions that the problem(s) needs to be corrected and will be re-inspected when corrected. The ultimate responsibility for the construction of the home is the contractor.
Lisa Creech commented the Town’s Building Department is failing miserably to perform all of the proper inspections and that someone needs to be responsible to verify
that contractors are following the plans as originally approved. The drain cover issue is a safety issue and feels that it needs to be addressed as well.
Rick Coppock stated as the lot constructed was not how it was planned and this is why there are water drainage problems. The contractor did not follow the original plan obviously. He said Bynum Fanyo would look into the situation and determine what it would take and how much it would cost to fix the problems. He also suggested cleaning out some of the brush in the creek to help fix part of the problem.
David Sorokoty said Jim Ragle would be willing to look at cleaning out the creek and Rick said Bynum Fanyo would look at the drain. The Council would look into her problems further and consult with the Attorney to determine what other course of action to take.
LaDonna Stand, lives at 882 Clover and has several problems with the home including several doors will not close properly. She assumed that her home being new would be up to code but has determined it has structural problems and feels her home was not inspected properly while being constructed. She paid for it to be inspected by an official building inspector and structural engineer who have found several flaws. She read part of the report that Sherlock Homes prepared. Charlie Wright was the contractor and currently her lawyer is looking into the situation.
David Sorokoty requested her to keep the Council up to date on the situation.
David Drake commented Ellettsville is not the only area that has building problems, he knows of at least one in Clear Creek Estates. Some builders cut corners and some things just don’t get caught. He explained the Town’s current Building Department can not possibly catch every problem because they would need a lot more training. If the Town wants every house to be inspected for every single thing then it will cost the Town for the inspectors to be trained more extensively or another suggestion would be to contract with the county to do all the inspections.
Mike Spencer received a letter requesting two quitclaim deeds need to be approved for recording. It changes a lot line in Greenbriar Knolls subdivision. The Robinson family owns both lots. Rick Coppock explained that Kenton Robinson and his daughter Beth own the lots and they want to build on to one of the homes and would need at least another foot; therefore, to not go beyond the setback requirements would require getting a variance. Instead they have agreed to change the lot lines. It does not create a new lot. Mike has already prepared the letter of approval for the Council to sign allowing the documents to be recorded.
Lisa Creech congratulated Jim Ragle and the Street Department for doing a fine job with Ellettsville’s streets. She read a letter from Downey Insurance commenting how safely the Street Department performs their jobs. Also thanked Officer John Stone for his services to the Town, his position is as vital to the Police Department as the other policemen.
Ray Freetage explained that he’s been given the first briefing on a new evaluation form for the Police Department. It is a good form.
David Sorokoty congratulated the Edgewood Athletes at the State level in track and golf as well as all the students for their achievements. Reminded everyone to shop in Ellettsville because the businesses are still open.
Sandra Hash explained that Fire fighter Mike Stalcup has signed a “Conflict of Interest” form that needs the Council’s approval. Mike has a lawn and home repair service and he was hired to mow the Fire Department’s new fire station building site. Geraldine
McIntyre made a motion to approve Mike Stalcup’s “Conflict of Interest” form. David Drake seconded. Motion carried.
The Clerk-Treasurer’s Office will be closed on June 17th, 18th and 20th to allow the Clerk and Deputy Clerk to attend a conference in French Lick. However, the office will be open when Donya is there on Monday, June 16th and Thursday, June 19th.
Darlyne Sowder requested everyone that received a survey from the Parks and Recreation Department to fill it out and return it.
David Sorokoty asked for a motion to adjourn. Geraldine McIntyre moved to adjourn. Ray Freetage seconded, motion carried. The meeting was adjourned at 9:25 p. m.
David Sorokoty, President David Drake, Vice President
Lisa Combs-Creech Ray Freetage
Geraldine McIntyre Sandra C. Hash, Clerk-Treasurer