The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, March 11, 2002 at the Town Hall. David Drake called the meeting to order and Geraldine McIntyre led in the Pledge of Allegiance. Jerry Pittsford led in prayer.
David Drake asked for roll call of the Council Members. Members present were David Drake, Mike Cornman, Jerry Pittsford and Geraldine McIntyre. Also present was Mike Spencer, Town Attorney. David Sorokoty, President and Sandra Hash, Clerk-Treasurer were both absent. David was out of town and Sandra was at a training seminar at Ball State University.
Jim Davis, Jim Ragle, Mike Farmer and Jeff Farmer. Rick Coppock, Deborah Hudson and Amber Ragle, Deputy Clerk-Treasurer were also present.
Approval of Minutes of the regular meeting on February 25, 2002
Geraldine McIntyre moved to approve the minutes. Mike Cornman seconded. Motion carried.
David Drake officially introduced and welcomed the new Administrative Assistant, Deborah Hudson to the Public
Proclamation proclaiming the month of March 2002 as American Red Cross Month
Mike Cornman read the proclamation. Geraldine McIntyre moved to approve the proclamation. Jerry Pittsford seconded. Motion carried.
Resolution 04-02 to adopt a written fiscal plan and to establish a policy for the provision of Town services to an annexed area
David Drake read by title. David explained this is a detailed plan of the services provided. The only capital services the Town would be required to provide would be resurfacing the streets, which would cost approximately $3,500. Water and sewer are already provided to that area. No additional Firemen or Policemen would be required. The area being annexed includes the Belcher property, Hoosier Tire, the Water World carwash, Cassady Electric, NAPA Auto Parts, vacant commercial land and Jack’s Defeat Creek Mall. The Council need to adopt the fiscal plan, introduce the annexation ordinance for first reading, notify the property owners and hold a public hearing. The Public Hearing will be on May 28, 2002. Jerry Pittsford moved approval of the fiscal plan adopting Resolution 04-02. Geraldine McIntyre seconded. Jerry Pittsford commented that David Drake had done good job on creating this resolution. Motion carried.
Resolution 05-02 Banc One Leasing for backhoe for the Street Department
Jim Ragle explained that Sandy Hash had taken care of looking into the best leasing rate for the backhoe. Mike Spencer said that he needs to see a completed set of the leasing documents before he can sign an opinion letter. Mike Cornman made a motion to adopt Resolution 05-02. Geraldine McIntyre seconded. Motion carried.
Ordinances on First Reading
Ordinance 02-07 concerning the annexation of adjacent and contiguous territory (Hoosier Tire / Jack’s Defeat Creek Mall Annexation Area)
David Drake introduced the Ordinance by title and explained it was related to Resolution 04-02 listed above. The area consists of 5013 to 5412 W. State Road 46 and the 4800 block of north Love Lane. The area would be zoned as C3 - General Commercial and consists of approximately 16.6 acres. The properties on the north side of State Rd. 46 would be in ward 4 and the properties on the south side of State Rd. 46 would be in ward 5.
Ordinances on Second Reading
Ordinance 02-04 to amend Ordinance 01-30 Fixing of Salaries for Budget Year 2002 (to add Administrative Assistant)
Mike Cornman read the ordinance. The Administrative Assistant’s salary will be divided and paid from the general budget, the water budget and the sewer budget. Jerry Pittsford moved to approve Ordinance 02-04. Geraldine McIntyre seconded. Motion carried.
Old Business None
American United Life presentation by Reggie Horner concerning 457 deferred compensation
The Town currently has PEBSCO / Nationwide for deferred compensation retirement savings and it give employees a toll free number to contact and internet access to their retirement savings. Mr. Horner gave the Council each a copy of the plan. He came to offer the Town employees another company choice besides the plan the Town currently uses. His purpose is to explain to employees the benefits of setting aside money for retirement in a more personal way by having direct contact with the employee. He would provide quarterly meetings for the first year. He brought his proposal to the Council for consideration as the Town’s choice for a deferred compensation plan. Deborah Hudson will be the contact person for Mr. Horner.
Privilege of the Floor None
Action to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts payable vouchers. Jerry Pittsford seconded. Motion carried.
Jeff Farmer – Thanked the Police and Fire Departments for their escorts back from the sectional championships on behalf of the School community. The students were excited to be escorted through Town and wanted Jeff to especially thank the Fire Chief, Police Chief and the Town Board.
David Drake – Congratulated the Edgewood Basketball team for a good season on behalf of the Council.
Mike Farmer – Stated that the new Nazarene Church that is being built on Ratliff Road has inquired about sewer services, which currently are not provided in that
area. He also said that the Ellettsville Christian Church is interested in having sewer services. Mike has explained to the churches what it would take to meet Ellettsville’s specification plan for sewer connections. He gave the plan and specs to the churches on what would be acceptable. The churches found the prices to be too high through a private contractor. He suggested the Town be a partner with the churches. They would pay for the materials and use our labor force to do the work. This would allow the churches to use sewer rather than septic systems.
Geraldine McIntyre – thanked David Drake for all his work on annexation.
Jerry Pittsford – explained that Mike Spencer had prepared a purchase agreement for offers to purchase the properties considered for the Town Government Center. He said he needs approval for himself or a representative of the Town to write checks for $1,000 per house for earnest monies. Geraldine McIntyre made a motion to give Sandy Hash the authority to offer earnest monies to the Mayrose and Jacobs property owners. Mike Cornman seconded. Motion carried.
Jerry also proudly announced the birth of his son Harrison Glen who was born on Saturday, March 9th at 4:00 p. m. at Bloomington Hospital and that Harrison was 8 lbs, 5 oz. and 21 inches long.
Mike Spencer said we needed a motion to purchase property. Jerry moved the Council approve an offer to purchase the property owned by Mayrose Family and Jacobs Family. Mike Cornman seconded. Motion carried.
Mike Cornman – Thanked David Drake for his work on the annexation as well. He also congratulated Jerry and his wife Cheryl and son Alex on the arrival of Harrison.
David Drake asked for a motion to adjourn. Geraldine McIntyre moved for adjournment. Mike Cornman seconded. Meeting was adjourned at 8:05 p. m.
David Sorokoty, President David Drake, Vice President
Mike Cornman Jerry Pittsford
Geraldine McIntyre Sandra C. Hash