Ellettsville, Indiana, Town
Council met in regular
session on Monday, March 28, 2005, at the Fire Department Training and Conference
Room.Patrick Stoffers called the meeting to order at Lisa Creech led in prayer and William Evans led in the Pledge of Allegiance.
Roll Call: Patrick Stoffers, President, asked for roll call of the Council Members. William Evans, Vice President, Lisa Creech, Phillip Rogers and Dennis Williamson were present.Also present were Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney
Supervisors Present:Jim Davis, Jim
Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer
Approval of the minutes
Lisa Creech moved to approve the minutes of the regular meeting
from March 14, 2005.William Evans seconded.Motion carried.
Action to Pay Accounts Payable Vouchers
Lisa Creech made a motion to pay the Accounts Payable
Vouchers.William Evans seconded.Motion carried.
Ordinances on First Reading
Ordinance 05-06 adopting a Capital
Patrick Stoffers stated Sandra Hash requested that we table this
ordinance until our next meeting due to some additional information that was
received today, March 28, 2005.
Lisa Creech made a motion to table Ordinance 05-06 adopting a
Capital Assets Policy.William Evans seconded.Motioned carried.
Ordinances on Second Reading
Ordinance 05-05 Concerning the Retention
and Use of Credit Cards
Hash explained the procedure in the past, the Clerk Treasurer would retain the
credit cards in her office and the different departments would check them out
as needed.The supervisors have
requested we change this procedure and let them retain their credit cards in
their own offices and maintain their own log.We have received a new credit cards with the
supervisors name taken off and the tax exempt number put on so when the cards
are used, we will still receive our tax exempt status for Indiana state tax.Also listed on the cards are the department names; Ellettsville Street
Lisa Creech made a motion to adopt Ordinance 05-05 Concerning the
Retention and Use of Credit Cards.William Evans seconded.Motioned carried.
Hiring of a part-time enforcement
Frank Nierzwicki explained needing an assistant to help him with code
enforcement.After the job was posted, a
candidate came forward that he would like to recommend for the council to
hire.Her name is Laura Entrekin.She is an Ellettsville resident and has worked
in Code Enforcement and Parking Enforcement with the City of Bloomington since 1992 where she is currently the Manager of
operations.Frank has interviewed Laura
and would highly recommend the board to formally approve her employment with
the Town.Lisa Creech asked if Laura will be staying with the City of Bloomington.Frank
answered, “She will be leaving the City of Bloomington and coming to Ellettsville.”Her expected start date is April 4, 2005.Lisa Creech questioned Laura’s present position paying more.Frank could not answer but just stated from
Laura that “she lives in Ellettsville and now being able to work here helped
with her decision”.Frank went on to
explain the position will be 4 days a week. She will work two days a week with
Code Enforcement and two days with the Police Department.Ron
McGlocklin addressed the board and said “Frank and I
met with Laura and spoke with her on the issue of working with the police and
Planning and Zoning Department.She has
the background for what Frank needs and she would be an asset with our
department working in the dispatch area taking walk in complaints.”They have spoken with her 3 or 4 times and
she is looking forward to this position if the board agrees with it.Dennis Williamson questioned who her supervisor will be.Frank answered, “Laura’s supervisor will be
the person she is working the hours for at the time”.They will be joint employers.
Lisa Creech made a motion to hire Laura Entrekin as the part time
enforcement officer with the Planning and Zoning and the Police Department.William Evans seconded.Motion carried.
Privilege of the Floor – Non Agenda
Jim Davis, Ellettsville Fire Department, went over the 2004 annual
report.He started with the review of
the major calls in 2004 with the man hours required. Also listed were the
volunteer man hours and what the actual cost would be if they were paid at the
current rate. The next page was a list of the classification and location of
the calls.Then he reviewed the building
department report.He went on to compliment
Medley for the great job she did putting this report together.
Jim also discussed the inspection report for the 1969
aerial truck. The truck was purchased from Bloomington City 11 years ago.
According to NFPA 1914, aerial apparatuses have to be inspected every so often
due to being in the air with firefighters in it.The report details the problems found.They noted $16,770 repairs to the truck for
the aerial portion itself.The repairs
need to be completed by a certified company and then the truck needs to be
recertified.The other problems with the
truck starts with it being a custom made truck needing custom parts.There is water in the oil meaning a cracked
block, head or bad head gasket.The
certified company could replace the motor with a rebuilt one for $30,000.00
depending on what they find.He
recommends not repairing the truck and has already placed the truck out of
service due to firefighters’ safety.Jim
is exploring ways to finance a new vehicle.They cost about $660,000 for a “stick”, no bucket, at the top, $760,000
for a rear mount and $860,000 for a mid mount.Jim hopes to have more information in the next 30 days as possible
funding sources.He is hoping to raise
money from donations and other organizations in and around MonroeCounty also requiring the Town of Ellettsville and the RichlandTownship to contribute funds.The town funds are already established in an
accumulative fund requiring a 5 year note between a bank, Don Lewis, trustee
and Town Council.
Frank Nierzwicki, started by saying he was on family vacation
in Las Vegas during the last meeting.Regarding the WellPark area, he will be visiting
the site on Friday afternoon with the adjacent land owner to look at and
discuss the situation.
Then, Frank mentioned before he took over his
position, 178 Paddington is a small parcel of surplus land the town has
possession of.They have gone through
the procedures of advertising it for sale.Mr. Spencer has been contacted about this land and it has been advertised
in the paper twice.They are ready to
have the property passed to another owner.He will be coming back in two weeks to make a recommendation to the
board on that.
Frank then introduced Laura to the Board.She clarified that she started work with the
City of Bloomington in 1992 part-time and is ready for a change.
Sandra Hash, Clerk Treasurer explained the
packet she passed out.This included an
amendment to a Resolution that was passed by the council at the last
meeting.After the last meeting the Utilities Company realized they had a
surplus trailer they wanted to dispose of and took it to the sale.Lisa Creech made a motion to adopt
amended Resolution 04-05 to add the Utilities Department line number 16
for a 16’ homemade dovetail single axel trailer.William Evans second.Motion carried.
Sandra Hash also reviewed the Premium Comparison
Chart.We recently changed our property
liability to Bliss McKnight.The total annual
premium for 2005 went from $103,665 with TR Downey to $89,637 with Bliss
McKnight.Also we shifted the premium
due date so we received a refund of $58,701 from the old insurance company that
we paid in November which will go to our 2005 rates.So we will see a considerable savings in the
budgetary expenses for 2005.Our
insurance will be due in January 2006 but that will be out of the next budget,
in general alone that is a $30,000 savings for 2005.Lisa Creech questioned the General
Liability line of the comparison chart not having a dollar amount.Sandra answered General Liability is included
with Bliss McKnight’s public agency multi class liability.They also include the skateboard park’s
property and liability portion.
The packet also included some Statement of Benefits
forms.Sandra received a telephone call
from Ed Bitner since the last meeting asking questions about the
statement of benefits and she asked Ed to address the questions to the Council
but Ed did not attend the meeting.Lisa Creech looked over the forms and
wanted it put on record to note that Beth Robinson-Pyclik
should come down and change the date of the form she signed because the year
she wrote is wrong.Lisa feels the
current number of occupants and the number of additional spaces is still within
the original range.The question was
“do they really have 49 occupants?”Lisa
feels that we need to balance everything out.We have a building that could be sitting dilapidated or we have occupants
trying to fix it up.Do we need to go
down and investigate the real number of occupants?Or do we see a positive?
Sandra Hash, Clerk Treasurer, has a
request from B & L Communications to release their bond for the Fire
Department.The Fire Department has assured
the work is complete.The check is made
out to the Town of Ellettsville.The Fire Department has given Sandra a verbal
approval but has not signed the form. She
will ask Jim to sign after the meeting.Mike Spencer asked the Fire Chief if it was okay.The Fire Chief shook his head in the
affirmative.Lisa Creech made a motion to release the
bond to B & L Communications in the amount of $9,868.52.William Evans seconded.Motion carried.
Sandra Hash then brought up at the last meeting R.E.
Anderson had presented a change order and there was some concern about the
numbers so she wanted to clarify for the last change order from R.E. Anderson
she assigned #4.It was passed by date
and amount but just for clarification purposes, the change order is #4.
Dennis Williams, the Fire Department
conducted interviews for volunteers for the new class for this year.They will have 9 new volunteer firemen who
will start their training this next month hopefully adding 9 new volunteers to
the department.They are also planning
on having a fall class for those who missed out this time.
On a sad note, John Davis passed away this passed
Saturday.He was a long time MonroeCounty public servant and elected
official.His visitation will be this
Wednesday at Chandler from
with funeral services Thursday at The First Methodist
Lisa Creech hoped everyone had a great holiday this passed
weekend.She wanted to thank local
churches for having community Easter egg hunts for the children.She hopes the Parks Department might think
about doing this in the future to bring together the community which we need
William Evans asked Ron if Neidigh has ever gotten back with him
to check on the building.Has anything
been scheduled?Ron responded that a
crew was sent to repair drywall.William
suggested Ron try and contact them again.
Also the Police Department is going to Big Lots this
Saturday to do “Indent-A-Kit” as a community service project.
William Evans also mentioned that trash
day for bulk items will be this Saturday.We had one the Saturday before last and it turned out well.We got rid of a lot of trash in the
community; 44 tons were collected that day.William mentioned that George is doing a good job at the Ellettsville
Trash pick-up site.
Lisa Creech made a motion to adjourn.William Evans seconded.Motion carried.