Ellettsville, Indiana, Town Council met in regular session on
Roll Call: Patrick Stoffers asked for roll call of the Council Members. Members present were Patrick Stoffers, President; David Drake, Vice-President; Lisa Creech, Phillip Rogers and William Evans. Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer.
Supervisors Present: Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer.
Approval of the meeting minutes for February 23rd, 2004
Lisa Creech made a motion to approve the minutes for
Action to pay Accounts Payable Vouchers
Lisa Creech made a motion to approve the accounts payable vouchers. David Drake seconded. Motion carried.
Introduction of newly hired Planning and Zoning Administrator
Lisa Creech introduced Jeffrey York as the new Planning and Zoning Administrator. He worked in the Indianapolis Planning and Zoning Department. She said he has a great working background and even received glowing references from his former employers.
Jeffrey York thanked the Council for the opportunity to serve Ellettsville and said he would do his best to enforce the Town’s ordinances and to work with the Town citizens.
Lisa Creech made a motion to approve Jeff York for the hiring of a Planning and Zoning Administrator. Phillip Rogers seconded. Motion carried.
Announcement of Appointments
Sandra Hash stated the Plan Commission appointed Ray Freetage to the Board of Zoning Appeals also and he accepted.
Resolution 06-04 to renumber the Written Fiscal Plan for the Michael A. Harman, Thomas Harman and Julian Miller property annexation from Resolution 04-04 (a duplicate number) to Resolution 06-04. (7633 W. State Rd. 46, 115 + / -- acres)
Sandra Hash explained
Resolution 04-04 was a resolution that was tabled to accept the Police Station
bids and wasn’t officially logged on the books.
The number was inadvertently used again for the Harman resolution. The Harman resolution was passed at the last
meeting. Resolution 06-04 just renumbers
the Harman resolution from 04-04 to 06-04.
Resolution 07-04 Transfer of Funds
Sandra Hash explained the transfer
was needed to cover the new Planning and Zoning Administrator’s salary and
benefits. She added the cost to
advertise the position was higher than anticipated in order to have funds for
future advertising expenses money needed to be transferred.
From: B-316 Planner $ 16,900.00
To: B-112 Planning / Zoning Administrator $ 16,900.00
From: G-315 Miscellaneous Professional $ 2,100.00
To: G-125 PERF $ 2,100.00
From: G-315 Miscellaneous Professional $ 2,250.00
To: G-121 Social Security $ 2,250.00
From: G-315 Miscellaneous Professional $ 1,000.00
To: G-331 Legal Advertising $ 1,000.00
Lisa Creech made a motion to approve Resolution 07-04. David Drake seconded. Motion carried.
Resolution 08-04 accepting bids for the Police Station project and ratifying the Building Corporation members (John Emmons, Jack Neal and Dennis Williamson)
Phillip Rogers asked if there was a completion date mentioned for the Police Station?
Mike Spencer stated the Contract should give that information.
Lisa Creech read the resolution in its entirety and made a motion to approve resolution 08-04. David Drake seconded. Motion carried.
Ordinances on First
Ordinance 04-04 an ordinance to the Town of Ellettsville, Indiana, appropriating the proceeds of the sale of real estate to the Ellettsville Building Corporation in connection with the financing of the construction and equipping of a police station.
Sandra Hash read the Ordinance in its entirety.
Ed Bitner asked what this ordinance was for?
Sandra Hash and Patrick Stoffers explained when the bonds are sold the Building Corporation will purchase the land from the Town for $130,000 and this money will be used to buy equipment and furnishings for the Police Station.
Mike Spencer suggested passing it on the first reading. Lisa Creech moved that Ordinance 04-04 be submitted for first reading. David Drake seconded. Motion carried. Lisa Creech moved that Ordinance 04-04 be adopted on the same day at which it is introduced. David Drake seconded. Motion carried. Lisa Creech moved that Ordinance 04-04 be adopted. David Drake seconded. Motion carried.
Ordinance 04-05 an ordinance amending Ordinance 03-26 fixing salaries for budget year 2004
Lisa Creech read the Ordinance in its entirety. This ordinance adds the Planning and Zoning Administrator’s hourly, bi-weekly and annual salary for 2004.
Ordinance 04-06 Ellettsville Tree Ordinance
Sandra Hash read the Ordinance in its entirety.
Ordinances on Second
Old Business - None
Introduction of Ross Durrer candidate for the Ellettsville Police Reserves
Gene Crum, Officer on the Reserves introduced Ross Durrer
as their new recruit. Ross is a computer
software support staff member with the division of Recreational Sports at
Sandra Hash administered the oath of office to Ross Durrer as a Reserve Deputy Marshal.
Equipment Purchase – Utility Department
Street Sweeping contract between the Town of
Privilege of the Floor
announced the Police Department will have a qualifiying
shoot on March 20th at a. m.
It will be at the Sheriff’s shooting range in
He also thanked Ron McGlocklin and staff for the additional patrols in his area.
He wanted clarification from
Sandra Hash explained there were three amounts combined to fund the Zoning Administrator’s position. The Town Planner amount of $16,900, the budget of $11,000 for the Zoning Administrator and remaining funds from the Council’s Administrative Assistant position carried over from 2003.
Lisa Creech read the Proclamation for SEVERE WEATHER PREPAREDNESS WEEK, which is March 14th - March 20th and made a motion to approve the proclamation for Severe Weather Preparedness Week. David Drake seconded. Motion carried.
Mike Farmer stated the current Billing Clerk, Kay Neal plans to retire on May 31st of this year. Kay has worked the longest for the Town of any current employee. Mike said he will be posting her job.
He will also be posting a couple of seasonal jobs in the range of $7 to $9 per hour. The Council approved posting the positions.
Sandra Hash said she had received an e-mail from David Sorokoty stating he had resigned from the Ellettsville Area Economic Development Corporation (E.A.E.D.C.)
William Evans stated he has received request to lower the speed limit on the west side of the two-way pair. He believes INDOT owns the area and should be contacted for more details.
Lisa Creech asked Ron McGlocklin if he could use the Reserves to control parking.
Ron McGlocklin stated yes, they are already using them.
David Drake said he noticed the new parking signs have been erected for the Post Office parking and thanked Jim Ragle and his crew for taking care of it.
Patrick Stoffers thanked the screening committee for their work on selecting a Planning and Zoning Administrator.
Patrick Stoffers asked for a motion to adjourn. Lisa Creech made a motion to adjourn the meeting. William Evans seconded. Motion carried. Meeting adjourned approximately at .